• Orders, tracks and submits permit applications to include plans, surveys, energy calculations, truss designs and engineering• Reviews lot specific plans & permitting material for accuracy• Uploads supporting community level documents per project to Hyphen folders at project start(Power layouts, Paving Grading & Drainage Plans, Marketing Site Maps, Phone List, Exterior ColorReference Drawings etc.)• Pays and documents impact fees and permitting application fees• Pays… Show more • Orders, tracks and submits permit applications to include plans, surveys, energy calculations, truss designs and engineering• Reviews lot specific plans & permitting material for accuracy• Uploads supporting community level documents per project to Hyphen folders at project start(Power layouts, Paving Grading & Drainage Plans, Marketing Site Maps, Phone List, Exterior ColorReference Drawings etc.)• Pays and documents impact fees and permitting application fees• Pays red tag fees and general field support for required CO items• Coordinates GC licensing with local municipality including bonds, insurance certificates, onlineinspection logins & annual renewal fees• Develops and maintains customer service relationships with Permitting Vendors, Builders and AreaConstruction Managers• Attends Weekly Starts meeting with VP of Construction to communicate permits for coming weeks• Assist Operations Coordinator as required to meet start goals• Uploads all permitting related files to the electronic lot specific job folder• Cross Train with Operation Coordinator to cover vacation times• Update JDE with Permitting key milestone dates for visibility into the permit workflow• Codes any permitting related direct invoices on weekly basis for ACM approval• Updates accounting along with Land Coordinator on any impact fee credits or permit fee budgetchanges published by municipalities• Works with County Plan Reviewers, Government staff and Permit Runners to expedite codecompliant permit issuance as quickly as possible• Orders & codes invoices for printed plans once permit set is approved by municipalities Show less

• Provide administrative support to the in house General Counsel/Vice President and the HR Manager based at the corporate office in Dallas.• Manages calendar for Attorney and HR shared calendar, draft letters, locate and organize files.• Handle communication with clients• Work on special projects as assigned and directed• Schedule, prepare, and conduct new hire orientations• Process and analyze HR reports• Update monthly org charts, reports, and update company… Show more • Provide administrative support to the in house General Counsel/Vice President and the HR Manager based at the corporate office in Dallas.• Manages calendar for Attorney and HR shared calendar, draft letters, locate and organize files.• Handle communication with clients• Work on special projects as assigned and directed• Schedule, prepare, and conduct new hire orientations• Process and analyze HR reports• Update monthly org charts, reports, and update company intranet• Track daily/weekly attendance• Promote and track participation in the Wellness program and 401k plan• Sort and distribute payroll checks• Mail out various documents• Respond to employment verifications• Assist with scheduling and conducting annual benefit meetings and enrollments Show less

• Provide support to the COO, CFO and VP of Human resources and other senior management personnel based in the Dallas Office• Manages heavy calendar for executives and management team, coordinate meetings, conference calls and travel arrangements• Composes internal and/or external correspondence. Maintains and updates various office records and internal group email lists.• Processes and oversees monthly expense reports for Executives and leadership team• Provides a wide variety… Show more • Provide support to the COO, CFO and VP of Human resources and other senior management personnel based in the Dallas Office• Manages heavy calendar for executives and management team, coordinate meetings, conference calls and travel arrangements• Composes internal and/or external correspondence. Maintains and updates various office records and internal group email lists.• Processes and oversees monthly expense reports for Executives and leadership team• Provides a wide variety of confidential administrative support for mid-level executives, directors and managers. Plans, organizes and schedules own work.• Utilizes MS Office Suite to prepare and edit presentations, correspondence, reports, charts, graphs, etc. Compiles information for reports and presentations• Answers a variety of phone calls and emails. Responds to routine inquiries for information.• Run daily and weekly financial reports• Schedule monthly leadership meetings and organize luncheons Show less

· Provide support to the Office Administrator, Regional Marketing Manager, and other management personnel based in the Dallas office.· Serve as on-site backup for day-to-day matters in the absence of the Office Administrator· Assist with scheduling, organizing and implementing HR/Benefits/Wellness events.· Provide administrative support, including scheduling and coordinating meeting, processing check requests and invoices, shipping and tracking.· Assist… Show more · Provide support to the Office Administrator, Regional Marketing Manager, and other management personnel based in the Dallas office.· Serve as on-site backup for day-to-day matters in the absence of the Office Administrator· Assist with scheduling, organizing and implementing HR/Benefits/Wellness events.· Provide administrative support, including scheduling and coordinating meeting, processing check requests and invoices, shipping and tracking.· Assist with sponsorships, receptions, dinners and other client centric events.· Serve as a member of the Spirit Committee helping to plan, promote and execute events.· Interface with legal and administrative personnel in other firm offices.· Provide assistance to visitors as needed.· Coordinate materials and reporting of attendance at CLE programs, seminars and internal meetings.· Handle general office invoices, credit card reconciliations and basic library maintenance.· Handle key tasks related to on-boarding and off-boarding of attorneys and staff.· Coordinate repairs and maintenance with building management and vendors.· Update library reference materials.· Provide occasional backup coverage at Reception as needed. Show less

• Provides a wide variety of confidential administrative support for C-level, VP executives and senior management. Plans, organizes and schedules own work.• Manages accurate and current calendar for management, coordinate meetings, conference calls and travel arrangements • Partner with recruiters to plan and arrange meetings including arranging accommodations, travel, meals, meeting rooms and other logistics arrangements • Creates requisitions for purchase orders within Oracle… Show more • Provides a wide variety of confidential administrative support for C-level, VP executives and senior management. Plans, organizes and schedules own work.• Manages accurate and current calendar for management, coordinate meetings, conference calls and travel arrangements • Partner with recruiters to plan and arrange meetings including arranging accommodations, travel, meals, meeting rooms and other logistics arrangements • Creates requisitions for purchase orders within Oracle. Receives and process all invoices for the HR Team• Maintains HR Inbox for inquiries and HR related questions for employees• Composes internal and/or external correspondence. Maintains and updates various office records and internal group email lists for Global HR Team• Utilizes MS Office Suite to prepare and edit presentations, correspondence, reports, charts, graphs, etc. Compiles information for reports and presentations• Works with HR Operations with service requests in Service Now for HR Navigator, resolves questions and problems, independently, taking or coordinating the appropriate action and referring the most complex issues to higher levels.• Processes and oversees monthly expense reports for HR leadership team• Answers a variety of phone calls and emails. Responds to routine inquiries for information.• Orders and maintains office supplies Show less

• Support leadership team System Director, Directors, Managers and Supervisors for a large financial RCM department.• Calendar management, travel arrangements, expense reporting and screening phone calls.• Schedule large departmental meetings, monthly Town Hall meeting preparation• Run daily and weekly financial reports• Assist with new hires as they are brought in on a weekly basis• Maintain Employee files for department• Order office supplies and keep… Show more • Support leadership team System Director, Directors, Managers and Supervisors for a large financial RCM department.• Calendar management, travel arrangements, expense reporting and screening phone calls.• Schedule large departmental meetings, monthly Town Hall meeting preparation• Run daily and weekly financial reports• Assist with new hires as they are brought in on a weekly basis• Maintain Employee files for department• Order office supplies and keep inventory• Schedule monthly leadership meetings and organize luncheons• Support Vice President of Compliance and System Director of Compliance & Privacy with travel arrangements, calendar management, agendas, BOD minutes, and meeting arrangements.• Prepare expense reports and reconciliations of credit card expenses, ensuring accuracy and completeness of documentation and ensuring the appropriate reviews and approval of the expenses as outlined in procedures.• Coordinate with the Governance Services department with coordinating and distributing confidential materials for meetings of the Board of Directors of the System, the Audit Committee and the Mission Integration Committee in supporting the Corporate Compliance Officer role with these Committees.• Schedule, organize and coordinate departmental meetings, Compliance Officers Meetings and Privacy Officers Meetings. Prepare materials as needed for all meetings and conferences.• Maintain daily calendar, appointments, set-up and schedule travel arrangements for Corporate Compliance Officer and Corporate Compliance Department• Manage all supply needs and keep track of related costs for the Compliance Department Show less

Support Senior VP and three executive level managers and several senior level managers with travel arrangements, expense reports, agendas and assist with reports on a daily, weekly and monthly basis for the containers department.Support the group with calendar management, meeting arrangements, conference room arrangements including luncheons.Support sales staff with sales order entry, shipment releases, assist with master production schedule and various reports as needed.Support… Show more Support Senior VP and three executive level managers and several senior level managers with travel arrangements, expense reports, agendas and assist with reports on a daily, weekly and monthly basis for the containers department.Support the group with calendar management, meeting arrangements, conference room arrangements including luncheons.Support sales staff with sales order entry, shipment releases, assist with master production schedule and various reports as needed.Support accounting team with purchase card (P-Card) reconciliations, quarterly inventory, data entry, and various tasks as needed by team.Assist with new hires and preparing for new employees in the department.Maintained records management systems for operations and salesOrdered office supplies for team, organized copy room and maintained supplies as needed. Show less

Oversees all human resources processes including new hire orientation, recordkeeping, benefits administration, compiling documentation, scheduling of drug screens/background checks, employee communications and compliance postings.Ensures that human resource documents are prepared in accordance with legal requirements and Company policies and procedures.Submit payroll time sheets for all employees for the district on a weekly basis.Responds to employee inquiries regarding benefits… Show more Oversees all human resources processes including new hire orientation, recordkeeping, benefits administration, compiling documentation, scheduling of drug screens/background checks, employee communications and compliance postings.Ensures that human resource documents are prepared in accordance with legal requirements and Company policies and procedures.Submit payroll time sheets for all employees for the district on a weekly basis.Responds to employee inquiries regarding benefits, payroll, and policies contained in the Employee Handbook.Opens, sorts, and distributes incoming correspondence, including faxes and email. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.Files and retrieves all documents, records, and reports.Prepares responses to correspondence containing routine inquiries.Performs general office duties such as ordering supplies and maintaining records management systemsPrepares agendas and makes arrangements for committee, vendor, interviews and other meetings.Confirms travel arrangements. Show less

Support sales staff by downloading and copying bid documents and specifications and by preparing bid packages.Generate weekly, monthly and quarterly sales reports for sales team.Process service and warranty requestsGenerate rental contracts, NEW sales orders, pick-up tickets, purchase orders and work ordersDispatch rental orders and pick-up ordersRun daily billing reports to maintain control of rental inventory for branchPerform and assist with bi-monthly cycle counts… Show more Support sales staff by downloading and copying bid documents and specifications and by preparing bid packages.Generate weekly, monthly and quarterly sales reports for sales team.Process service and warranty requestsGenerate rental contracts, NEW sales orders, pick-up tickets, purchase orders and work ordersDispatch rental orders and pick-up ordersRun daily billing reports to maintain control of rental inventory for branchPerform and assist with bi-monthly cycle counts for inventory management and yearly full physical countsAssist HR Dept. with processing new employeesManage day to day office operationsAssist with the process of credit applications for new customersAssist with expense reportsSubmit payroll time sheets for all employees at branch locationOrder office supplies and literature for branch locationMaintain & order supplies needed for repair shop and for customers Show less

Manage day to day office operationsGenerate rental contracts, sales orders, return tickets, purchase orders and invoicesProcessed all new hires at branch locationAccounts Payable/Receivable – collection callsProcess credit applications on new customersExpense ReportsSubmit payroll time sheets for all employees at branch locationOrder office suppliesMaintain & order supplies needed for repair shop and for customers

Executive Assistant to the Managing DirectorManage day to day office operationsMaintained our library of sales and business collateralsCreated and managed numerous spreadsheets used by our marketing department.Ordered office supplies

Handled all aspects of the Customer Service Department including processing new and renewing clients for group health insurance including Medical, Dental, Life, and Vision insurance applications.Our department was an extension of the Human Resources Department for our clients thus I processed new employee enrollment applications, and change request forms for various insurance companies.Documented on a daily basis all customer service calls and emails.Handled all areas of response to… Show more Handled all aspects of the Customer Service Department including processing new and renewing clients for group health insurance including Medical, Dental, Life, and Vision insurance applications.Our department was an extension of the Human Resources Department for our clients thus I processed new employee enrollment applications, and change request forms for various insurance companies.Documented on a daily basis all customer service calls and emails.Handled all areas of response to the insurance companies when additional information was required to complete the enrollment or renewal of policies. Show less

Handled all receptionist duties including greeting visitors, switchboard operation, handling or routing customer service callsAssisted in processing and confirming ordersHandled the processing of freight and shipment on all orders including bills of lading, and scheduling of shipping and receiving.Compiled and prepared weekly reports for the President of the companyHandled usual secretarial duties including filing, mail distribution, etc.