• Preformed executive administration cross-functionally to marketing, quality and regulatory affairs, operations and logistics executives, as well as to the international sales team, corporate admin and human resources • Originated and oversaw literature review change requests, press release sign offs, part change orders and general sign offs via distribution based upon corporate signature matrix• Developed and regulated product and literature inventory as well as office, shipping and… Show more • Preformed executive administration cross-functionally to marketing, quality and regulatory affairs, operations and logistics executives, as well as to the international sales team, corporate admin and human resources • Originated and oversaw literature review change requests, press release sign offs, part change orders and general sign offs via distribution based upon corporate signature matrix• Developed and regulated product and literature inventory as well as office, shipping and equipment supplies • Designed and implemented tracking logs for QA/RA needed to capture part numbers for all auditable documentation and product parts by national and international food and drug regulation agencies • Coordinated travel arrangements based on meeting and individual scheduling needs utilizing multiple calendar resources and while exercising judgment based upon fluctuating expenditure requirements • Administered, substantiated and submitted CONCUR expense reports for myself along with the VP of Sales and Marketing and the CEO in addition to providing training and troubleshooting companywide• Calculated needs and organized files for board meetings on site and remotely, including the timely shipping of hard documents• Expedited the preparation of meetings including hotels, meeting locations, meals, logistics, etc. • Managed calendars pertaining projects and personnel in order to ensure and coordinate workflow • Negotiated favorable terms and pricing agreements with vendors, caterers and other providers to maximize expenditures Show less

• Sustained formal methodology to the conduct of product development activities for the purpose of regulatory and quality audit (internal, FDA, ISO) through document control and management • Preparation of documents/binders for auditing along with direct audit participation by facilitating web conferencing and maintaining Sharepoint communications• Administered timesheet/time keeping program, reporting and technical support and train users • Coordinated and lead… Show more • Sustained formal methodology to the conduct of product development activities for the purpose of regulatory and quality audit (internal, FDA, ISO) through document control and management • Preparation of documents/binders for auditing along with direct audit participation by facilitating web conferencing and maintaining Sharepoint communications• Administered timesheet/time keeping program, reporting and technical support and train users • Coordinated and lead webinars/teleconferences to include room set up and calendar invites• Provided administrative services to multiple teams and department managers Show less

• Executed reports and maintained processes for the purpose of project and financial management of emergency and non-emergency operations • Responsible and accountable for the coordinated management of files and document control to include budgets, billing, collections, quality assurance, insurance claims certification and file closure while working to ensure the ultimate success and acceptance of each project• Performed and ensured organized and efficient communication of executive… Show more • Executed reports and maintained processes for the purpose of project and financial management of emergency and non-emergency operations • Responsible and accountable for the coordinated management of files and document control to include budgets, billing, collections, quality assurance, insurance claims certification and file closure while working to ensure the ultimate success and acceptance of each project• Performed and ensured organized and efficient communication of executive personnel, department heads and field staff as well as insurance representatives and customers Show less

• Systematized project administration to facilitate bid documents, addendums, change orders, pay applications, proposals, agreements and other documents related to the design and construction phases of the project process• Coordinated with sub-consultants, contractors, clients and jurisdictional agencies on project related tasks to insure compliance and quality control• Assisted executive staff, business development, marketing and human resources with document processing, research… Show more • Systematized project administration to facilitate bid documents, addendums, change orders, pay applications, proposals, agreements and other documents related to the design and construction phases of the project process• Coordinated with sub-consultants, contractors, clients and jurisdictional agencies on project related tasks to insure compliance and quality control• Assisted executive staff, business development, marketing and human resources with document processing, research, purchasing, event planning and office management and maintenance Show less

• Managed schedules and work flow for 5-12 project and department managers to maximize productivity of employees• Facilitated the formatting and editing of specifications, addendums, and reports to ensure prompt delivery to clients• Conducted daily office functions such as answering phones, greeting guests, ordering supplies, coordinating meetings, organizing office emails, and managing office databases

• Coordinated the work flow and schedules to increase the efficiency and diligence for 10-15 project and department managers • Format, edit and produce hard and electronic copies of important company documents. Proof reports and proposals • Created and maintained databases that were utilized by employees on a daily basis• Assisted marketing department with proposal process and follow up