As a detail-oriented Executive Assistant to the President, I provided expertise in office administration, management, and the seamless execution of key brand engagements. In addition to end-to-end daily calendar and office management, I was proficient in meeting planning and logistics coordination, successfully facilitating annual events that included brand strategy, budget meetings, and retailer engagements. My responsibilities included overseeing seating charts, managing product requests… Show more As a detail-oriented Executive Assistant to the President, I provided expertise in office administration, management, and the seamless execution of key brand engagements. In addition to end-to-end daily calendar and office management, I was proficient in meeting planning and logistics coordination, successfully facilitating annual events that included brand strategy, budget meetings, and retailer engagements. My responsibilities included overseeing seating charts, managing product requests, coordinating display assembly, overseeing gift production and material distribution, handling conference room setup and cleanup, managing catering, and addressing audiovisual needs. Show less

Managed daily administrative operations of the Office of the Global VP & HR Business Partner.Coordinated calendars and proactively handled all scheduling matters; submitted and approved monthly expense reports in accordance with company policy; coordinated extensive travel arrangements, including visa attainment and passport renewal. Provided administrative support across a broad range of HR processes and issues including Recruitment, New-Hire On boarding, Hiring Freezes, Talent and… Show more Managed daily administrative operations of the Office of the Global VP & HR Business Partner.Coordinated calendars and proactively handled all scheduling matters; submitted and approved monthly expense reports in accordance with company policy; coordinated extensive travel arrangements, including visa attainment and passport renewal. Provided administrative support across a broad range of HR processes and issues including Recruitment, New-Hire On boarding, Hiring Freezes, Talent and Compensation Planning, Performance Evaluation, and Employee TerminationSupported the integration of new brands with Estée Lauder Companies: provide guidance on systems and policies, set-up new user accounts, facilitated mailing of bonus and contractual agreements, distributed employee discount cards.Maintained confidentiality and exercised discretion when handling all sensitive HR-related matters. Show less

Provided administrative support to the VP & HR Chief of Staff and two Executive Directors by managing calendars, meeting planning, and email/phone correspondence, travel and expense reports.Partnered with Payroll to implement efficient invoice management process, allowing seamless tracking and monitoring of vendor payments, contract expiration dates, and budgetary costs.Rectified vendor payment issues with Accounts Payable and Finance; obtained payment status on past due invoices and… Show more Provided administrative support to the VP & HR Chief of Staff and two Executive Directors by managing calendars, meeting planning, and email/phone correspondence, travel and expense reports.Partnered with Payroll to implement efficient invoice management process, allowing seamless tracking and monitoring of vendor payments, contract expiration dates, and budgetary costs.Rectified vendor payment issues with Accounts Payable and Finance; obtained payment status on past due invoices and notified vendors of expected payment dates.Secured network access, security clearance, and building access for new hires, consultants, and visitors.On-boarded and trained new administrative team members and provided ongoing support and delegation to peers. Show less

Provided administrative support to various Estée Lauder brand teams including Bobbi Brown Cosmetics, Bumble & bumble, Jo Malone London, La Mer, and MAC Cosmetics.

Coordinated air and ground transportation for meetings, award shows, and corporate eventsManaged product closets, assembled cosmetic displays, handled complimentary magazine subscriptions and product requestsReconciled, prepared, and tracked expense reports utilizing concur

Oversaw calendar maintenance, scheduled appointments, prepared expense reports, as well as provided travel coordination (international/domestic) to a Managing DirectorAssisted with new hire office set-up for Interns, Analysts, and AssociatesMaintained Global Portfolio Management contact and distribution listTechnical Skills