Respond to routine written and phone inquiries about grantsPerform preliminary review of letters of inquiry and grant requests for completenessUse grants management software to enter and update information about individual grants according to defined proceduresCompose drafts of general correspondence, award letters, decline letters, payment letters, and memosProofread and correct documents according to The Chicago Manual of Style and Joyce Foundation house style sheetAssist in the preparation and editing of write-ups for grant recommendations according to defined procedures and established deadlinesCollaborate in preparation and assembly of materials for the meetings of the Board of Directors including the Board Books and Policy Book according to defined procedures and established deadlinesPrepare and maintain grant-related files according to defined proceduresCoordinate and schedule in office meetings and travel plans as requested, and anticipate resource needsAssemble relevant information for correspondence, reports and meetings; take notes and keep records of selected meetingsConduct program-specific research as required, including gathering news articlesCollaborate in general office administration including reception relief and guest security procedures