• PA to Customer Business Executive• Co-ordinate travel arrangements including flights and accommodation (via internal process), along with coordinating rented apartments for travelers• Induction and integration of new staff members• Refreshments for staff, meetings - budget circa €13,500• Support the HR function in relation to administrative tasks and welcome packs etc.• Key contact for office regarding facilities and building• Expense claims for… Show more • PA to Customer Business Executive• Co-ordinate travel arrangements including flights and accommodation (via internal process), along with coordinating rented apartments for travelers• Induction and integration of new staff members• Refreshments for staff, meetings - budget circa €13,500• Support the HR function in relation to administrative tasks and welcome packs etc.• Key contact for office regarding facilities and building• Expense claims for management• General secretarial duties including typing, answering and filtering telephone calls, ordering couriers/taxis, meeting and greeting visitors, management of incoming and outgoing posts etc.• Security pass administration • On site and off site car parking allocation • Maintaining electronic filing system along with limited paper filing• TaxSaver Ticket procurement (mthly/annual)• Fundraising for Community Partner ‘Barnardos’ & Events• Booking of Meeting Rooms using Outlook, setting up VC/AC• Sourcing the best value re Suppliers, ownership of POs• Responsible for H&S, and organizing relevant training i.e. First Aiders/Fire Wardens etc• Setting up new in-house procedures Show less

• Liaised with outsource facilities Management Company on the day-to-day operations of the office. • Worked with Human Resources Manager to complete the divisions current recruitment drive, execute contracts and policy administration for new hires• Relocation of new staff i.e. work permits, flights/transfer, accommodation, assist with obtaining the necessary documentations/etc on arrival PPS No./Bank Account/Garda Immigration etc• Induction and integration of new staff… Show more • Liaised with outsource facilities Management Company on the day-to-day operations of the office. • Worked with Human Resources Manager to complete the divisions current recruitment drive, execute contracts and policy administration for new hires• Relocation of new staff i.e. work permits, flights/transfer, accommodation, assist with obtaining the necessary documentations/etc on arrival PPS No./Bank Account/Garda Immigration etc• Induction and integration of new staff members/Security Pass administration etc• Travel Arrangements• Develop standard process with outsourced technical team to direct and support the IT infrastructure• Responsible for purchasing for the department. Worked closely with finance, to ensure the department is within budget and is executing best-practice at all times• Manage an events schedule for the division• Booking of Meeting Rooms using Outlook• Ad hoc projects, as required Show less

• Setting up new office space• Putting in place new policies• Accounting practices

Assisting Managers/HR in the co-ordination of current recruitment drive, liaising with colleges, recruiters and procurementSet up and documented new procedures i.e. Recruiting & Hiring Policy, Induction Policy, with presentation, Buddy System Procedures & Checklists, along with trainingInduction and integration of new staff membersWorked with immigration and relocation teams to ensure swift visas etc are obtained for transfer of staff

Travel Arrangements, Diary Management & ExpensesKey contact for facilities management for Dublin OfficeH&S responsbilities, along with organizing relevant trainingSupport the HR function in relation to administrative tasks and welcome packs etcSetting up new in-house preceduresTaxsaver tickets procurement, Security pass administration

Accounts:Maintaining the company accounts (Sage Package)VAT returns to Revenue (ROS - Online), bank reconciliationExpenses, petty cash, bank lodgements etcSuppliers - sourcing, processing and paymentsSalary Administrator / PersonnelProcessing weekly/monthly salaries (60 staff) - Collsoft PackagePAYE/PRSI payments/records (ROS - Online Payment)Processing Pension, VHI, Tax saver ticketsRecording annual holidays/sick leaveMaintaining Training Records and… Show more Accounts:Maintaining the company accounts (Sage Package)VAT returns to Revenue (ROS - Online), bank reconciliationExpenses, petty cash, bank lodgements etcSuppliers - sourcing, processing and paymentsSalary Administrator / PersonnelProcessing weekly/monthly salaries (60 staff) - Collsoft PackagePAYE/PRSI payments/records (ROS - Online Payment)Processing Pension, VHI, Tax saver ticketsRecording annual holidays/sick leaveMaintaining Training Records and booking seminars/trainingAdministration - Office ManagerFacilities, Travel & Accommodation, Corporate EventsSet up QA procedures in respect to Administration Show less

Responsible for running office, with associated administraive duties - Word processing, switchboard, travel & accommodation, stationery control, petty cash, couriers/taxis.....