• Assist in the development of departmental operating budgets, task order contracts, and operating expenditures; audit, reconcile, and process invoices by applying the company's policies, procedures, and practices related to budget and contracts management.• Evaluates budget variances, prepares and maintains reconciliation of capital projects, task order contracts, and operating accounts.• Reviews and ensures timely payment of invoices, petty cash vouchers, check requests, and P-card transactions.• Monitors status of contracts for professional services and work with Contracts and Procurement department to properly schedule extensions of contracts and renewals.• Organize and maintain departmental Board of Directors agenda and helps draft agenda items • Manager of departmental records, responds to open records request, maintains records of documents that are archived and oversees retention and destruction of records according to the company's policies and procedures.• Prepare and maintain capital labor cost spreadsheets in accordance with capital projects and submits results to department manager and Finance on a monthly basis.• Maintains existing database of task order contracts by obtaining information from staff and keeping records current.• Compose and edits administrative correspondence and documentation. Evaluates incoming and outgoing correspondence and prepares and edits responses when appropriate by applying proper sentence structure, grammar, punctuation, and arithmetic. Produces timely and accurate task order contracts and operating reports.• Communicate with suburban community elected officials to assist in the allocation and receiving of funds for the Capital Metro BCT Program.• Manage and maintain the BCT list of projects spreadsheet for each of the suburban communities by displaying the status of the project phase, funds available, and the percentage of completion of each project.

Evins PersonnelEligibility AssistantStarTran, Capital Metro Service Provider (10/2010 - 1/2011)• Created and maintained all incoming applicant records by administering the eligibility process of opening mail, date stamping, scanning, and creating the approved record in Trapeze.• Evaluated and screened all paratransit applicants based on information provided by the medical professional and the applicant.• Assisted applicants by obtaining additional documentation or clarification of existing information so they can be approved by the eligibility process and the Americans with Disability Act (ADA) regulations. • Received and responded to phone and email inquiries regarding paratransit eligibility and services.Executive Assistant StarTran, Capital Metro Service Provider (8/2010 - 10/2010)• Served as primary point of initial contact for employees, customers and general public on all matters pertaining to the General Manager.• Arrange and coordinate off and on-site meetings, seminars, and conferences for departmental staff.• Developed communications and presentations under the direction of the General Manager to be presented to upper management and the transit authority.• Managed contract and procurement activities, reviewed invoices and authorized expenditures.

Evins PersonnelAdministrative Assistant NewLife Housing Foundation (6/2010 - 7/2010)• Prepared reports, memos, letters, and financial statements using word processing, spreadsheet, database, or presentation software.• Created agendas and made arrangements for committee, board, and other meetings.• Filed and retrieved corporate documents, records, and reports.Administrative Assistant Reinhart & Associates (4/2010)• Worked as primary receptionist interfacing with various levels of management, customers, and other executive visitors.• Obtained and assembled information of data from a wide variety of sources in order to prepare reports, manuals, agendas, and correspondence for the President and Accountant of the company.• Performed assessment of office supplies and placed orders. Coordinated necessary equipment, facility repairs or changes. Case RepresentativeNew York Life Long Term Care (2/2010 - 3/2010)• Contacted medical facilities to follow up on medical requirement request for long term care life insurance applications for underwriters.• Notified insurance agents or case managers of pending insurance record status.• Conducted research on medical requirements received but not matched in the computer system.• Opened, date stamped, received and logged all incoming medical requirements into the Medical Information Unit (MIU) software, Futurefirst.

Evins PersonnelAdministrative AssistantTMF Health Quality Institute (10/2009 - 12/2009)• Assisted the Texas Health and Human Services Department and TMF with a special project regarding Medicaid medical records efficiencies.• Conducted a mass mail out of merged letters to medical facilities in the state of Texas requesting medical records ranging in ages of infants to 16 years of age. • Logged medical records into the database by verifying data with source documents, and checking for correct date of service before the nursing staff's review. Ajilon Professional StaffingExecutive Assistant Golfsmith (10/2008 - 1/2009)• Organized and maintained calendar for top executives, provided timely notice of meetings and appointments, coordinated travel, and planned itineraries.• Performed word processing of letters, memos, and presentations. • Created spreadsheets and other reports, summaries or replies to inquires as instructed selecting relevant information from database programs.• Planned and coordinated events and activities by preparing agendas and meeting materials, scheduling conference rooms, and arranging for meals.

Secretarial support for staff engineers, geologist, environmental scientist, and regulatory experts of ENR top 100 engineering design firm.Formatted technical reports and created project-specific templates with project management to ensure timely and efficient client deliverables.Created spreadsheets to track accounts receivables, unbilled aging accounts, and revenue in excess for project budgets.Developed slide presentations and comparative handout material for proposals.Managed and maintained Document Control Library consisting of design plans, notice of plan changes, and complex distributions to contractors.Coordinated logistics for client meetings by preparing agendas, travel arrangements, and setting up facilities for the meetings/activities.

Training Coordinator and HR support for a director and staff of a community service that provides public mental health, mental retardation, and early childhood intervention services.Directed orientation program for new employees. Reduced length of training by 30 percent by reviewing company policies and re-accessing the training required.Trained all new hires during orientation on aspects of the company's policies, mission statement, work expectations, and future goals. Processsed all new hire, termination, and payroll changes through HR database.Assisted employees in completing online benefit enrollment and making online insurance changes.Provided guidance regarding benefit eligibility and coverage for employee and insurance carriers.

Responsible for managing the administrative operations for the President and staff of a firm that provides recruiters, research, and HR solutions for technology companies.Collaborated with the president of the company to formulate, manage, and optimize staffing plans for recruiting based on his business goals and needs. Worked closely with Finance and Operations directors to ensure the headcount and recruitment budget are in alignment with operating expenses. Managed the company's database by inputting candidate profiles, client company information, job orders and marketing projects. Revised and adminstered the interview process with the staffing coordinator to ensure timely and efficient interviews of recruiting candidates that were deployed.

Administrative support for U.S. Sales Manager and staff specializing in purified chemicals and equipment for a semiductor industry company.Assisted in the coordination and development of value-added checklist for corporate negotiations by reviewing past sales productions.Evaluated current client contact list and researched new tools to improve the system. Made recommendations and implemented the new computer base system.Coordinated logistics for quarterly sales meetings for the field sales staff by preparing agendas, travel arrangements, and setting-up facilities for the meetings/activities.Conducted research on semiconductor and benchmark projects through the Internet to maximize time of sales manager.