Brenda Sears Email and Phone Number

• Process Accounts Payable Payment Authorizations for expenses related to contracted work• Provide data, for audit requests• Monthly closing of Capital Work Orders• Completion of journal entries in JD Edwards for reclassification and/or purposes of Work Order closing• Assist contractor prequalification process, and maintain database of qualified contractors.• Oversee bid openings, and bid evaluations after bid closing• Preparation of contract award recommendations and issue contract award letters, and Notice to Proceeds• Responsible for preparation, and execution of contract documents• Evaluation of insurance documentation to ensure policy and contract requirements have been adhered to• Coordinate contract closeout documents, and evaluate that contract standards were fulfilled

• Responsible for daily distribution of Deposit Control #, as well as balance daily tender control and bank deposits• Enter inventory issues in JD Edwards, and track entry of all material logs in the system• Time keeper for BVES, which includes: tracking & inputting all union employee time in JD Edwards, overseeing completion of hourly personnel time entry & review of all time keeping reports, and leave requests.• Completion of journal entries in JD Edwards for reclassification and/or purposes of work order closing• Collection and review of monthly P-Card reports, and other P-Card related duties• Invoice verification of AP invoices in TAP• Creation and entry of Accounts Receivable invoices for JPA’s in JD Edwards• Submission of JPA & CIAC payments for Capital projects to the Corporate Office• Create and submit Vendor Requests & Check Requests for BVES• Monthly closing of Capital Work Orders• Assistance to contractors with material tracking & reconciliations, as well as monitor contractor billing to ensure it meets BVES/GSWC procurement policy.

• Facilitate execution of commercial & non-commercial contracts for two divisions• Request Insurance documentation, completion of OCIP enrollments, pre- qualifications and close-out documents• Creation of work tickets for two divisions, for dispatching of installers, (trades include: Fireplaces, Garage Doors, Insulation, and Rain Gutters), for commercial and non-commercial, custom and tract residential projects.• Weekly entry of projected work for monthly secural reports• Works closely with Production Managers, Sales Coordinators andEstimators to meet installer deadlines• Weekly completion of preliminary notices• Creation of billing files and maser files to facilitate job bookings and monthly billings to customers

• Direct assistance to VP of Operations• Accounts Payable and Purchasing• Assistance with permits, licensing and inspections• Assistance with PM’s monthly billings• Act as form designer when specific forms are needed• Worked closely with Safety/Risk Manager to comply with safety regulations• Overseeing of new hires (W-4, I-9’s, Safety, EEO & Sexual Harassment Policies)• Overseeing completion of drug testing, and driver files for DOT regulations• Assisted VP with new hire salary proposals (benefits, company vehicles, etc.)• Responsible for required FED & State labor postings on job/office sites

• Appointment scheduling of clients, flight, hotel and convention bookings• Managing expenses, completion of Profit and Loss statements• Accounts payable (personal and corporate bills)• Assisting of webdesign and content development, maintenance and customer service• Oversaw all website merchandise sales• Management of Paypal Account & shipping orders• Preparation of Quarterly returns• Weekly payroll & tax deposits (FTB & EDD)• Renewal of Business License/Health Permits/Tattoo Licensing/Bloodborne Pathogen• Bookkeeping & Tax preparation for personal and corporation returns

• Reviewed incoming contracts and prepared for signature and/or changes to contract• Requested proper insurance documentation per each project• Coordinated Accounts Payable schedules• Prepared monthly project progress billings and projections for projects ranging from 1million- 16million• Filed all preliminary notices and liens on each project over-seen• Processed all release requests per project, including from other subs and suppliers• Assisted with preparation of project Change Orders and documentation• Provided monthly receivable aging reports to CFO of project payment status

• Preparing, processing and distributing weekly payroll for 650+ employees• Human Resources (resolution of complaints, oversee of write-ups)• Overseeing new hires and completion of new hire packets (w-4’s, I-9’s and Osha requirements)• Overseeing completion of safety packets/seminars/CPR training• Completing verifications of employment, statistic reports, and EDD reports• Creating various types of spreadsheets and Master Builder reports• Calculating, processing and distributing weekly/monthly garnishments and insurance benefits as well as bonuses • Monthly A/R billing, payment of A/P invoices• Request Conditional/Unconditional lien releases, Request for Insurance certs• Monthly Preparation/payment of cac2 forms for non-union jobs as well monthly union benefit reports• Preparation of Preliminary 20-day notice, fringe benefit statements, das 140, 142,7 forms• Assist in preparing all bid packages & request for bid bonds and certified payroll• Monthly audit of GL accounts: garnishments, union benefits, non-union training dues, Insurance benefits• Weekly entry of budgets, proposals and change orders• Prepare and pay weekly State taxes (SUI, SIT, SDI)