Executive Administration
CurrentDue Diligence (KYC)- Performing the due diligence on new clients, requesting the KYC information and documentation, review and verification of received documentation and making analytical risk assessment for new clients. - Periodically evaluate existing clients according to established policies and procedures. - Investigating high-risk clients and reporting where necessary, including PEP's and complete the client file. General Administration - Provide day-to-day administrative support to the partners and management team;- Liase with internal departments to ensure that client information required within the finance function is maintained up to date;- Maintain regular communication with clients to keep them informed about their outstanding obligations;- Liaising with external departments such as Business First, Inland Revenue Department, Jobsplus, Social Security and MFSA;Recruitment- Welcome new joiners on their first day; - Update, maintain and enter the required data in the company ready set up databases; - Collect the necessary documentation which may be required upon onboarding; - Prepare personnel KYC files and perform the necessary due diligence;- Communicating with personnel to collect further documentation or information - Registering new employees with Jobsplus. Finance - Organising and maintaining client business records and files; - Meeting with new clients who are interested in setting up a new company, collecting the necessary documentation including performing due diligence, preparing the necessary paperwork for MFSA; - Applying for Business and Personal VAT numbers and Income Tax numbers, PE numbers and Social Security numbers;
