In our compact office setting, adaptability is crucial for seamlessly transitioning between various departments. My primary responsibilities revolve around supporting A/P and A/R departments, GL imports from third party applications, month-end entries, asset tracking and providing financial reporting. I facilitate HR, Banking, Sales support, Data / Information Management, Asset tracking, and other general Office Manager Duties. Recognizing the need for flexibility and efficiency, I handled the migration of our Payroll and Timekeeping to Paycom, managing all facets of the programming and GL import. I took our expense management from Excel sheets to Certify Expense management, and handled the programming and GL import for that application. I implemented Corporate Credit cards through the Emburse Credit Card management system and handle the importing of this data into QuickBooks. Programs used regularly include The Microsoft Office Suite, Outlook with rules programming, Excel pivot tables, look-up links, and Dashboard creations. Online applications include Paycom, Certify, Emburse, and the Wells Fargo CEO for ACH payments and fraud management. I am also pursuing an accounting degree during evening hours, I am committed to growing my skills and knowledge.

As the Accounts Payable specialist, I tracked and managed Purchase Orders for two offices, maintained received records, and incoming bills to ensure we paid the agreed amount and kept proper records for tax agencies. I used Excel on a daily basis, using pivot tables and charts to convey information to management. I assisted with timecard management, supply ordering and was cross trained with the Accounts Receivable department.

My knowledge of A/P requirements allowed me to put procedures in place that solved problems with receiving, cost reporting, and accurate paperwork between departments. Improved procedures Purchase Order generation, updated costs on inventory and preferred Vendor information. Reviewed BOM's and Shortage Reports. Many products required several steps (casting, machining, etching) so I created an Excel spreadsheet and procedure for easy follow up. Planned based on MRP reports and custom orders. Assisted in manufacturing Work Order creation, management and closure. Assisted in yearly inventory and all data entry. Continued to back up Accounts Payable when needed.

I handled all aspects of Accounts Payable department. Entered receiving from verified packing slips, worked closely with receiving department and improved their procedures. Matched invoices with packing slips. Worked with Purchasing to verify charges and ensure correct cost entry. Audited and cleaned up Open Purchase Order reports. Audited Accounts Payable records and obtained large credits due our company. Entered and maintained open payables. Ran reports and weekly check runs, printed and processed checks. Assisted Controller with misc. functions, entry of Payroll, basic G/L entries, credit card reconciliation, trade show budget reports and expense reports. All office staff took turns handling front desk responsibility when company was small