Brian Okello Email & Phone Number

Geneva, Switzerland

Provided administrative, travel and logistics support to meetings, boards, committees, conferences, for Special Rapporteurs with mandates and the team as necessary.Responsible the organization of travel arrangements (using Umoja) of meeting participants to attend seminars, workshop organized by the Section.Performed general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, related budget follow-up, etc.), preparing and/or processing administrative requests/documents (e.g. visa applications, accreditations.).Compiled and organized information and reference materials from various sources for reports, studies, briefings, meetings/conferences.Respond or draft responses to routine correspondence and other communications; using standard word processing package to produce a wide variety of large, complex documents and reports.Monitor processes and schedules; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.Proofread, formatted and edited documents/texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.Screened phone calls and visitors; responding to moderately complex information requests and inquiries (e.g. answered,requests requiring file search, etc.), and as necessary, refered inquiries to appropriate personnel for handling.Prepared presentation materials using appropriate technology/software. Maintained files (both paper and electronic) and databases for the Section

Geneva, Switzerland

• Responsible for the Accreditationand registration for the Forum on Business and Human Rights 2016• Reviewed registration applications and accreditation letters for the Forum• Determined based on research (General research, ECOSOC and Civil Society databases iforganizations can be approved for attendance• Ensured that registration was completed in a timely and effective manner• Handled all correspondence between Forum Organizers and attendees• Prepared accurate lists and reports for team and UNOG security prior to Forum start date to facilitatethe registration process on the opening day.• Coordinated travel for all 35 invited speakers to the Forum ( including UMOJA ID, Bank details, Flights,DSA,etc...)• Assisted with Visa letters to participants where necessary• Ensured smooth travel/DSA arrangements, ensuring that any changes in their reservations or traveldetails were addressed and communicated promptly• Provided all other administrative tasks as required by the team

Geneva, Switzerland

Duties:•Assisted in the coordination of programme/project planning and preparation work for the departments/ programmeprojects and initiatives;•Monitored the status of programme/project proposals and receipt of relevant documentation for review andapproval.•Compiled, summarized, and upon request presented basic information/data on specific programmes/project andrelated topics or issues.•Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerizedbudget system.•Was the focal point for administrative coordination of programme activities, involving extensive liaison withorganizational units to initiate requests, obtain necessary clearances, process and follow-up on administrativeactions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization ofpayments, disbursement of funds, procurement of equipment and services, etc.•Liaised with Finance department on budget-related issues and prepared and updated periodic budget reports,briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.•Provided general office assistance such as responding to complex information requests and inquiries; logging androuting incoming correspondence; setting up and maintaining files/records; organizing meetings, workshops;handling routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.•Provided guidance/training to new/junior staff.

54 Rue De Montbrilliant

Under the direct supervision of the Manager of ITC's Non-Tariff Measures Programme, and under the overall guidance of the Chief, Market Analysis and Research,Assisted in the coordination of programme/project planning and preparation work for, typically,medium-size and com :lex component of the departmental programme/ project initiatives; monitoredstatus of programme project proposals and receipt of relevant documentation for review and approval.Reviewed project documents· especially cost plans & budgets, for completeness and compliance withrelevant rules and procedures prior to submission for final approval and signature; identifiesinconsistencies; distributes project documents to relevant parties upon approval. Reviews budgetrevisions; verifies availability of funds; ensures necessary approval and entry in computerized budgetsystem·Serves as focal point for administrative coordination of programme/project implementation activities,involving extensive liaison with a diverse organizational units to initiate requests, obtain necessaryclearances, process and follow-up on administrative actions, e.g. recruitment and appointment ofconsultants, travel arrangements, training/study tours, authorization of payments, disbursement offunds, procurement of equipment and services.Compiled, summarized and entered data on project delivery; drafted related status reports, identifyingshortfalls in delivery,budget overruns, and brings to the attention of management.Drafted correspondence on budget-related issues and prepared and updated periodic reports,briefingnotes, graphic and statistical summaries, accounting spreadsheetsProvided general office assistance; responded to complex information requests and inquiries;.reviewed, logged and routed incoming correspondence, and maintained files/records; organizesmeetings, workshops; handles routine administrative tasks, such as maintaining attendance records,

Geneva Area, Switzerland

Respond queries which the client may have about the moving process, including costs.Locate neighbourhoods, residences and schools/childcare for the client relevant to their needs and priorities, coordinatingwith any other consultants to provide optimum service.Assessed international relocations as well as national relocations.Manage all activities performed by external companies in relation to the move.You must review all aspects of the move, ensuring all are of a satisfactory standard, and prepare weekly status reports for theclient.Negotiate with landlords, suppliers and other agents to secure the most efficient service for the client.Act as liaison between client and company as well as with external companies, the clients satisfaction being the key drivingpointEnsure all payments are made according to industry standard as well as with the necessary parties to ensure the smoothrelocation of the clientAny administrative task such as correspondence, phone calls and payments as necessary

Gland, Switzerland

UEFA portfolio managementHandled Video and Photography work related to the clientLiaison between company and clientManaged a team of Media specialists on multiple missions for the duration of the contractProvided technical expertise in relation to media management and optimization for the clientRecruitment of additional staff as necessary to complete projectsProvided administrative support to team membersEngaged and maintained client relationshipsOrganized and conducted meetings to increase the company’s visibility Updated and streamlined in-house communication material and processes.Organized and supervised employees schedules

Geneva Area, Switzerland

Prepared necessary documentation and follow up for the hiring of National and International ConsultantsPrepared budget projections and effected project budget revisions when necessaryPrepared and coordinated Memoranda of Understanding for grants between ITC and Partner organizationsPoint person in the organizational arrangements for the Trade Promotion Organization Network World Conference and Awards in MalaysiaAssisted in the process of the adjudication of the TPO Network Awards ApplicationsAssisted the TPO representatives and others involved in the event and ensuring the smooth running of the eventPrepared and coordinated travel and hotel arrangements required to facilitate the participation of both ITC staff and speakers to eventsHandling the administrative aspect of MOUs and correspondence between ITC and host Malaysia External Trade Development Corporation (MATRADE)Coordinated with project manager to finalize conference reportCoordinated the administrative tasks required to bring the Adjudicating Panel members to the Geneva meetings Managed and maintained the TPO-Net database, TSI database & TPO Network WebsiteProvided administrative support to the Section and other possible programmes being undertaken by the section. Drafted correspondence based on directives and information given by project managersDrafted relative reports when necessary; proofread programme reports; prepared documents for presentations;Reviewed outgoing correspondence and documents for accuracy of style, grammar, spelling, formatting, and for inclusion of accompanying documents and provided English to French translation and vice versa, whenever necessary;Processed travel authorizations, ensuring all hotel and flight reservations are made as required, arranged for visa and security clearances where necessary, arranged all hotel -airport- meeting transfers as required.

Geneva Area, Switzerland

- Communication Strategy & Media:Ensured the publication of news on the worldwide website’s organization by coordinating timely and relevant updates with six regional offices, and managed with partner agencies the organization’s press releasesManaged relationships with main publishing clearing houses such as Agence France Presse, Reuters and Associated Press etc…Assisted the IT team in the reorganization of the websites layout, in order to improve the end consumer’s experience- Advocacy and External Relations:Represented the organization externally at UN, NGO and other instances’ events and meetingsRepresented the organization, in committees where it held advisory rolesEngaged potential partners on areas that would provide support to the work of the organisation including fundraising opportunities.Drafted talking points for senior staff and the organizations Secretary General Coordinated the network of the organisation’s external representatives, providing them with updated position papers, talking points and support from the Central Office.Held workshops with Scouting Associations, building strong advocacy networks, capacity and effectively empowering scoutings membership base.Together with 7 of the world’s largest youth organizations organized and held the World Youth Conference 2010, Léon, Mexico.Established a monthly report to the committee managing the organization on advocacy and external relations achievements

Geneva Switzerland

Engaged and maintained clients relationshipsOrganized and conducted meetings to increase the company’s visibility Updated and streamlined in-house communication material and processes.Organized and supervised employees schedules

Geneva Area, Switzerland

Managed relationships of African constituencies and leaders and identified potential Forum member companies to encourage them to become membersResearched, recruited and encouraged the participation of african private sector players to the World Economic Forum in DavosParticipated in the creation and coordination of the Forum activities related to Africa such as the World Economic Forum on Africa held in South Africa.Coordinated the promotion and invitation and participation process to the World Economic Forum Africa to Major African CEOs Coordinated the Forum communication and promotional material to the Forums regional member companies (Data collection, creation of tailored letters, pre-editing information…)Researched on selected themes affecting the economic, political, social agenda of the region