Brian Okello Email & Phone Number

Kisumu

>Follow up with suppliers on delivery progress of goods and services.>Assist in barcoding and branding of project assets and updating them in the Asset Inventory List.>Ensuring safe and proper storage of supplies in compliance with stores documentation i.e bin cards, stock cards and inventory records.>Carrying out quarterly and annually stock checking, keeping records and raising purchase request for commodities running out/informing user departments of items that are running out in the stores that need to be re-ordered.>Calculating the total value of stocks (per item and department) in the warehouse based on prices on purchase documents and sharing with the Technical Advisors and the Operations Team for easy accountability and budget tracking.>Receiving and inspecting of goods on delivery to meet the end-user satisfaction>Ensuring that all supplies are distributed as per the distribution lists provided by rerspective Technical Advisors from various departments.>Receiving and attaching relevant documentations and forwarding to finance for payment>Ensuring that all obsolete, expired and damaged commodities in the stores are properly disposed as per the disposal policy>Updating stock issues and receipts on a daily basis>Monitoring stock movements and flow of supplies.>Maintaining proper documentation (filing) of records/documents used during the purchasing process.>Ensuring that the store is always clean.>Maintaining good relationship between the suppliers and the organization.>Keeping track of movements of items that have short expiry i.e drugs, reagents and other medical consumables.>Ensuring that all medical stores/facilities that are supported by the program are fully stocked as per requirements from the Pharmacy department.

>Fowarding invoices to finance for payment, attached with relavant documentation>Maintaining records of procurement>Sourcing and analyzing quotations for onward presentation to the Tender Committee.>Preparing POs to suppliers and ensuring that they are issued to the suppliers on time in line with USAID procurement policies and regulations.>Follow up with suppliers on delivery progress of goods and services to be rendered>Assisting in barcoding and branding of project assets and updating them in the Asset Inventory List.>Preparation and issuance of DA1 forms to suppliers and follow up on VAT refund for the project as per USAID donor policies and procedures.>Preparing and updating of the Procurement Tracking Tool/Procurement Status Report for budgetary and accountability purposes.>Liaising with project drivers and the operations department to ensure that project vehicles are timely serviced when need arises. >Maintaining Program asset list and stock inventory list.>Ensuring safe and proper storage of supplies in compliance with stores documentation i.e bin cards, stock cards and inventory records.>Carrying out quarterly and annually stock checking, keeping records and raising purchase request for commodities running out.>Receiving and inspecting of goods on delivery to meet the end-user satisfaction and ensure that they are delivered at the right time, place, quantity and quality as per the purchasing documents and issuing of Goods Received Notes for the goods received.>Maintaining Program asset list and stock inventory list.>Monitoring stock movements and flow of supplies from within user departments and forwarding stock records to the Procurement Officer.>Maintaining proper documentation of records/documents used during the purchasing process.>Maintaining good relationship between the suppliers and the organization.>Liaison with Program staff regarding their venues for their activities.>Ensuring that all procurement databases are up to date.

Bachelor'S Degree, Procurement, Supply Chain Management With It

Diploma In Purchasing And Supplies, Purchasing, Procurement/Acquisitions And Contracts Management