Brian O'Shea Email & Phone Number

Jersey City, Nj, Us

New York, New York, Us

Workplace operations responsibility for two-floor, 35,000 sq. ft. NYC HQ including conference room management, employee and guest health, safety, and security, and extensive vendor relationships (building management and superintendents, food & beverage, maintenance, cleaning, waste removal).Designed and hosted weekly, monthly, and annual in-person and hybrid events to amplify company values, build cross-functional relationships and promote fun. Bolstered ERG heritage months through programming, guest speakers, and celebrations through food. Responsible for leading People Experience projects across 4 company locations (desk/function/floor moves, furniture, future construction and expansion).Supported internal communications initiatives and created and maintained employee resources and tools to enhance experience (i.e. Notion pages).Managed the Office and the CEO and served as CEO's executive/personal assistant. Responsible for the calendar, travel, and communications support. Provided onsite support for visits to company locations for tours with investors, vendors, and government officials including catering, product sampling, and facility inspection to ensure high-quality presentation. Coordinated Board of Directors activities including regular and ad hoc meetings, board dinners, and facility visits. Developed standards and best practices to ensure company-wide administrative professionals provided maximum value and efficiency for executives in their support. Led team in supporting DEI, ERG, and L&D initiatives by calendaring and coordinating logistics for events and programs.Managed $500K+ annual workplace operations and programming budget. Supervised two workplace operations and programming specialists and six administrative support professionals. Member of the People Leadership Team.

New York, New York, Us

New York, New York, Us

Secaucus, Nj, Us

Operated in a multifaceted and all-encompassing Associate Manager position, overseeing day-to-day responsibilities, including supporting the Chief Human Resource Officer, Chief Executive Officer, and Chief Operating Officer through executive-level administrative functions. Earned increased responsibilities and promotion based on performance excellence and work ethic.Coordinated meetings across the organization for in-person and online engagements, spanning departmental, team, and executive board meetings; engage Leadership Team members to ensure timely submission of critical commitments.Aligned calendar with organizational priorities, coupled with reputation for excellence while supporting multiple executives simultaneously with travel arrangements, corresponding with vendors, and internal/external partnerships.Served as a primary point of contact and liaison for internal and external executive constituencies while managing C-Level executive office; develop organizational protocols and processes in liaison with the board of directors and senior management teams.Supervised corporate headquarters reception, along with hiring, training, and supervising two corporate receptionists while providing stellar service to employees, guests, vendors, and customers (in-person and via telephone).Managed executive-level special projects and initiatives from concept-to-completion while managing active calendars, completing expense reports, preparing correspondence, arranging complex and detailed travel plans, compiling documents for meetings, and managing office supplies/equipment.Partnered with internal facilities, IT, and HR teams, along with external catering for meals, town halls, and board meetings.Strategically collaborated with executive customer service team to address customer complaints.

Secaucus, Nj, Us

Dublin, Ca, Us

Operated as a main contributor, managing C-Level office for Senior Vice President of HR with (6) direct reports, coupled with 65-member team to manage 1.5K+ employees across buying offices in NY, Boston, and Los Angeles.Led various administrative tasks, including managing active calendar and email inbox, along with facilitating conflict resolution and mediation; strategically partnered with health concierge for SVP’s healthcare, including appointments and related documentation.Composed, prepared, and edited various communications, including email, memorandums, and PowerPoint presentations with precision and accuracy; cultivated and developed onboarding plans for new senior HR leaders.Planned various events, including executive leadership team meetings, new hire events, retirement parties, and departmental holiday engagements; orchestrated complex and detailed travel plans, itineraries, and agendas.Researched and recommended leadership development best practices.

New York, Ny, Us

Functioned as a central point of contact for department operations, managing 200 employees globally across the U.S., Canada, UK, India, and Australia; directed financial/technology portfolio review calls with group stakeholders; proficiently delivered broad range of communications, encompassing strategy updates, town hall presentations, and employee communications.Facilitated end-to-end strategy, goal-setting, and operational management execution, along with reviewing and approving new position requisitions; steered professional development events in liaison with corporate networks.Drove business process improvements through monitoring $80M annual technology development portfolio and talent resource deployment; coordinated employee engagement activities, leading workforce planning and open headcount across the group.Organized Diversity EXPO, including entertainment, exhibitors and partners, giveaways, prizes, and food for 1K employees with $20K budget; proactively administered semi-annual and annual talent assessment and compensation review for 200 employees.

New York, Ny, Us

Supported two NY-based vice presidents across global HR group to manage talent processes for largest customer-facing business unit with 15K+ employees.Engaged in managing and prioritizing calendars, organizing meetings and events, and planning international and domestic travel arrangements; maintained inventory of peripherals, group computers, and office supplies; managed weekly payroll tracking for eight employees, along with preparing timely and accurate submission of expense reports for two vice presidents.

Elon, Nc, Us

Operated as Chief of Staff, designing, managing, implementing, and providing strategic planning for new university programs and initiatives; cultivated and drafted (2) five-year strategic plans for Division of Student Life.Handled $1.5M divisional budget, directing annual budget planning, including collection of proposals and salary recommendations for 75 employee division; provided thought leadership to Vice President on various confidential topics.Planned and implemented large-scale programs for up to 600 participants, student/employee recognition events, and small intensive leadership retreats/ workshops while preparing briefing information/materials for Vice President.Collaborated with parents, police, and senior administration to address facility and medical emergencies.

M. A., Liberal Studies

B.A., Communications