• Works in conjunction with the Catering Manager with ordering catering, coffee and other drink supplies and help to maintain inventory• Assists and coordinates all after hours conference center events as needed and stays or arranges for clean up• Uses room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation and other services as required. Reviews schedule daily to communicate any changes or updates to… Show more • Works in conjunction with the Catering Manager with ordering catering, coffee and other drink supplies and help to maintain inventory• Assists and coordinates all after hours conference center events as needed and stays or arranges for clean up• Uses room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation and other services as required. Reviews schedule daily to communicate any changes or updates to set up, room configuration, etc.• Provides proactive communication to the Office Manager on all conference center activities• Coordinates service requests with other in-house departments (e.g., Hardware Support, Facilities, Office Services) as necessary• Monitors appropriate use of rooms and general condition of floor• Creates and maintains various lists, schedules and reports• Becomes familiar with daily guest list and deliver additional services when required• In conjunction with vendor’s food service team, compiles information required for weekly and monthly billing• Review other bills and processes reimbursement as appropriate and in a timely manner Show less

•Answer incoming calls and transfer within the Firm and to outside numbers using the SDC system.•Assign offices to visiting attorneys and clients paying attention and noting all details including technology, secretarial assistance, and supply needs, as well as any and all other important information.•Greet guests and walk them to the appropriate conference room, attorney’s office, or visitor office.•Reserve meeting space by using EMS conference booking software, noting all details… Show more •Answer incoming calls and transfer within the Firm and to outside numbers using the SDC system.•Assign offices to visiting attorneys and clients paying attention and noting all details including technology, secretarial assistance, and supply needs, as well as any and all other important information.•Greet guests and walk them to the appropriate conference room, attorney’s office, or visitor office.•Reserve meeting space by using EMS conference booking software, noting all details including technology, A/V, catering, supplies and other support needs.•Arrange for all catering needs by acting as a liaison between foodservice staff and the person making the reservation to ensure proper food order, delivery time, and charges. Educate requesters on meal, snack, and beverage service types, as well as special event types and pricing for each.•Order cars for attorneys and clients, as needed.•Add guest names to building security website to allow entry to the building to outside guests. Arrange for temporary internal IDs for visiting attorneys.•Be the single point of contact for all calls - act as the information ’hub’ of the office, knowing where to transfer people and what departments can help service each request.•Know what is going on in each conference room at all times and help direct callers and visitors to each.•Perform any other tasks that are needed by anyone who asks, whether in a conference room or visiting attorney office. Show less

Maintained the multi-line telephone system and received all inbound calls.Greeted all lawyers and clients coming to the firm in a professional manner.Monitored the calendar of activities for the firm and booked the conference rooms according to the same.Prepared the necessary documents and made entries to the data management systems accordingly