Brittany Carpenter Email & Phone Number

Richmond, Ky

• Organize, supervise, and review the work of employees to ensure the Accounting section runs properly and efficiently. • Train employees on the policies and procedures of the Accounting section. Recommends specialized training for skills needed for this specific section. • Approve leave time, complete performance evaluations, disciplinary actions, and documentation of events in accordance with departmental and state policies and regulations.• Attends meetings on behalf of the Accounting section where the needs of the section are voiced. • Interpret and implement state accounting laws, travel regulations, and policies and procedures ensuring all payments are made accordingly.• Recommends changes to current policies, as well as new policies that apply to the Accounting Section.• Responsible for reconciling and issuing payments for all Personal Services Contracts (PSC).• Responsible for reconciling and issuing payment for Memorandum of Agreements (MOA).• Responsible for issuing payments for invoices in the statewide accounting system (eMARS) and determining which accounting templates and codes need to be used for various funds.• Responsible for reconciling and issuing payment for all procurement card purchases. • Collect and analyze data for various accounting reports using spreadsheets, eMARS, and Enterprise Business Intelligence (EBI). • Set up and modify vendor records in eMARS.• Review and approve/reject fellow employee’s payment documents in eMARS. • Prepare weekly cash and check deposits. • Responsible for accurate record keeping of all payments.• Pay travel vouchers, employee training registration, and memberships as a backup. • Work with the IT Branch and fellow Accounting section employees to maintain the travel voucher module of the agency’s Law Enforcement Training and Reporting System (LETRS). This includes recommending changes and reporting errors. • Backup procurement card administrator.

Richmond, Ky

• Interpret and implement state accounting laws, policies and procedures ensuring all payments are made accordingly.• Recommends changes to current policies, as well as new policies that apply to the Accounting Section.• Responsible for issuing payments for all Personal Services Contracts (PSC) and guest speakers.• Responsible for reconciling and issuing payment for Memorandum of Agreements (MOA).• Responsible for issuing payments for invoices in the statewide accounting system (eMARS) and deciding which accounting templates and codes need to be used for various funds such as Carry Concealed Deadly Weapons (CCDW), Peace Officer Professional Standards Programs (POPS), Post Critical Incident Seminars (PCIS), etc. • Responsible for reconciling and issuing payment for all procurement card purchases. • Collect and analyze data for various accounting reports using spreadsheets, eMARS, and Enterprise Business Intelligence (EBI). • Set up and modify vendor records in eMARS.• Review and approve/reject fellow employee’s payment documents in eMARS. • Reconcile monthly fuel invoice and receipts with the agency fleet manager. • Create monthly payment documents for other state agencies to pay. • Prepare weekly cash and check deposits. • Responsible for accurate record keeping of all payments.• Collect payments for miscellaneous sales.• Assist in the reconciliation of the monthly agency hard close. • Pay travel vouchers as a backup. • Backup procurement card administrator.

Richmond, Ky

• Interpreted and implemented state procurement laws, policies and procedures ensuring that all agency purchases were performed accordingly. • Procured all purchases over $1,000.00 using the statewide procurement system (eMARS), including delivery orders, requisitions, and contracts.• Oversaw Personal Service Contracts (PSC) through all stages of the contract life cycle, including initial meetings to analyze needs of the requestor, write and compile the details for the request for bid, complete and release bid announcements, create the evaluation board, prepare the contract and administer the final contract. Responsible for the administration of over $6 million dollars in PSC’s.• Responsible for ensuring all contractors complete and return all required paperwork for PSCs from the bid process to the expiration date of the contract. • Responsible for completing evaluations of contractors when issues would arise, or at the end of the contract period. • Communicated the regulatory procedures of contracting and procurement with agency personnel, outside vendors and other interested parties. • Generated Purchase Orders using the agency’s inventory and procurement system (Spendmap) to keep accurate records of all purchases. • Ensured that all purchase orders routed to the correct accountant to certify payment of all invoices and credit card statements in the prescribed time limits.• Collected and analyzed data for various procurement reports using Spendmap and eMARS.• Responsible for accurate record keeping of all purchases and PSCs.

Richmond, Ky 40475

• Interpreted and implemented the agency’s policies and procedures for all supply checkouts and agency assets. • Responsible for the running of the agency’s inventory and procurement system (Spendmap). • Ran reports and compiled data for the quarterly report for the Supply Section using Word and Excel. This included data from expendable supplies, procurement, fleet vehicles and assets. • Ran reports using Spendmap, eMARS, and the agency’s internal record keeping system (TASS II). • Responsible for planning and executing a year-end inventory and monthly cycle counts of expendable supplies to confirm an accurate inventory count. All inventories were completed with a 90% accuracy rate or higher.• Restocked supplies and researched items to determine what would best suit the agency’s needs. • Reviewed all expendable supply requests to ensure all employees correctly entered the request into the scanner accurately, for uploading into Spendmap. • Recorded and reviewed agency fleet vehicle monthly mileage in TASS II.• Responsible for planning and executing a yearly inventory of agency fixed assets. This includes working to ensure all assets are assigned to the correct employee and in the correct location. • Tagged and received new incoming fixed assets and organized the distribution of the assets.• Responsible for organizing surplus runs for assets that are no longer being used. Responsible for the entire cycle of this process from deciding what items are no longer needed, or are in inoperable conditions, getting the correct approvals from the executive staff and working with State Surplus to schedule a drop off. • Received all procurements and shipped all packages for DOCJT. • Organized accurate records of agency fleet check outs, supply requests, POs and property surplus runs.• Oversaw the filling of Carry Concealed Deadly Weapons orders.

Richmond, Ky 40475

• Input invoices, bills, and payments into the company’s accounting system (Quick Books). • Organized hours worked and tax deductions for payroll and entered them into Quick Books.• Proven ability to work with the technicians and owner to schedule appointments that best suited the customer and company’s availability. • Checked to ensure that all service calls were performed in a timely and professional manner.• Performed outbound calls to advertise business. • Responsible for emailing, printing, filing and other clerical duties.

Richmond, Ky 40475

• Ability to work with fellow team members, ensuring customer satisfaction and understanding of their insurance policies. • Performed the cancelation and reinstatement of policies. • Organized information from customers that was needed for the insurance agent to supply a quote.• Processed customer payments.• Responsible for taking phone calls and answering customer’s questions. • Organized information for the filing system ensuring records were kept for the required length of time.• Responded to customer’s questions through email.• Responsible for all copying, faxing and printing jobs.

Richmond, Ky 40475

• Provided outstanding customer service by listening to the customer’s needs and following through with their requests. Occasionally, this would include assisting an unhappy customer to resolve their issues.• Input orders into the computer system to print receipts and to cash out checks at the register. • Responsible for taking carry out orders and messages for fellow employees over the phone. • Responsible for assigning side duties to the other waitresses and ensuring that they were completed. • Planned and organized events and advertisement for car shows. • Proven ability to work with fellow employees to keep the store clean and organized.