Performs all administrative duties for WMC Leadership Team. Responsibilities include but not limited to managing calendars; scheduling internal and external meetings; making travel, meeting and event arrangements; preparing reports and financial data; preparing expenditure reports, customer relations, receiving and directing visitors, word processing, creating spreadsheets and presentations; filing and maintaining confidential documents; act as a Virtual Assistant to out-of-state VPs; and coordinate with HR Executives to schedule interviews and assist with Onboarding new hires.

Performs all administrative duties for Chief and Deputy. Responsibilities include but not limited to managing calendars; scheduling internal and external meetings; making travel, meeting and event arrangements; preparing reports and financial data; preparing expenditure reports, customer relations, receiving and directing visitors, word processing, creating spreadsheets and presentations; filing and maintaining confidential documents; coordinating special events and projects; transcribing memorandums and, annually mentoring and supervising summer Youthwork teens.

Performs administrative duties for Section Chief's, engineers, contractual staff. Responsibilities include but not limited to:Sorting mail, filing, answering calls, taking messages, scheduling meetings, tracking projects and record keeping.Created, edited, proofread and prepared correspondence, memorandums, Conditional NTP letters, business letters, forms, evaluations, directories, PowerPoint presentations, spreadsheets, transmittals and tables.Compile statistical analysis of the Division’s productivity and personnel changes bi-weekly.Assisted Engineers and other staff in special projects and events.Receive and distribute as built plans and specifications for Engineers review.Prepare Extra Work Orders for contracts.Prepare Expense Reallocation and Contingency Activation Request letters.Receive, file, and distribute daily construction logs, change orders, RFI’s, pre-construction correspondence, proposals, materials/test reports, shop drawings, earnings reports, outstanding claims, accident reports and complaints; photos, conditional and final inspection reports.Receive and file Certified Payroll from all Project Managers.Receive and distribute the Board of Estimates Agenda weekly.Prepare and deliver urgent plans, specifications and/or documents.Supervised and mentored Summer Youthworks teens.Act as Executive Administrative Assistant for the Chief of Redline Transit and Charm City Circular.