• All duties mentioned below in Executive Administrative Assistant position.• Onboarding of new hires.• Composing of Employment/Offer Letters and other documentation.• Verbal Offers of Employment to potential hires.• Recruitment of new hires in Suez, Quebec.• Timesheet/vacation recording for out of province employees and expats.• Completion of Modified Work Programs.• HR requests (confirmation of employment requests, PHC’s, etc)

• Administrative and clerical support to the Plant Manager, managers, and supervisors.• Prepare and plan meeting meal orders.• Help with covering gatehouse (first contact for visitor and contractors).• Tracking for employees Apprenticeship expenses.• Receiving departmental submissions, composing annual Business Plan and distribution.• Participates in manager meetings, completes, and distributes meeting minutes.• Prepares letters, memos and documents for the Plant Manager, as needed.• Organizing quarterly schedule for internal and external audits.• Payroll time entry and expense entry.• Oversees the cleaning, maintenance, and usage of the Company Apartments.• Typing and distribution of meeting minutes.• Maintaining various filing systems and maintaining stationary supplies.• Booking of hotel rooms and travel for guests/employees via telephone and SAP Concur Solutions.• Creating Purchase Requisitions in APM.• Accepting and getting approvals for advertising and donations. Contact with advertising companies and local groups.• Completion of monthly newsletter and month end report to Alberta Infrastructure.• Data entry and creation of spreadsheets to keep track of specific projects.• Set up conference calls with outside contacts.• Complete quick orientations and COVID-19 temperature checks as necessary while in gatehouse.

• Learn and operate the Company switchboard phone.• Printing, verifying and mail out of Certificates of Destruction for Operations department.• Printing and entering Daily Reports.• Sorting and mailing of Manifests for waste deliveries.• Various mail out (AR invoices, discrepancy letters, etc) and bank deposits.• Open and sort mail, distribute as required.• Coding and entering of invoices into APM.• Prepare and order for manager meeting luncheons.• Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.• Prepared packages for shipment and setting up courier deliveries, internally.• Maintained inventory in administrative building supply closet (stationary) to prevent shortages of supplies.• Organized and maintained filing and document management systems by coordinating, archiving and purging files.• Developed administrative procedures to achieve and improve office filing efficiency, and updating of departmental procedures (lab).• Managed building access (while in gatehouse) by supplying key cards and visitor passes to employees and visitors. Contact with sponsors to ensure visitors had correct contacts.• Updating Material Data Sheets for Safety Department.