Bonnie Russell Email & Phone Number

Austin, TX, US

San Diego, CA

• Work with the department Directors, staff, and Asset Management and to draft and manage a $100+million-dollar Real Estate revenue budget and a combined multi-million-dollar expense budget for the Real Estate.
• Track and report-out performance of sales-based tenants, i.e. monthly management report to Finance department, provide data visualizations via Power BI, monthly reporting meetings with Vice President, Chief Financial.
• Track all expenses for the three departments/cost centers, submit monthly accruals to the Finance department and conduct year-end closing process.
• Established streamlined expense and revenue tracking process and provided tools for increased accuracy at revenue forecasting.
• Provide “Balanced Scorecard” report to Vice President and department Director showcasing the performance of the Real Estate and Development Services department, displayed using Power BI.
• Process all Professional Services consultant agreements, recruit as-needed consultants via a Request for Proposal (RFP) or Request for Qualifications (RFQ) process for competitive bidding. Draft and submit request for.

Greater San Diego Area

• Designed and created handmade items for sale. Developed website and social media presence. Promoted products via online marketplace and craft fair. Managed small business obligations, such as timely reporting to the.
• Became licensed as a California State Notary Public and Certified Loan Signing Agent. Completed loan signing assignments promptly and accurately.
• Became a Certified Bookkeeper from the National Bookkeepers Association.

San Diego, CA

• Staff Assistant I (under-filling Staff Assistant II position)
• Worked directly with the department Director on the creation, implementation and monthly management of the department budget. Worked with the department Director to develop and implement a method for analyzing.
• Managed 60+ consultant contracts; this included payment processing, tracking contract balance and associated budget balance, working with Project Managers on any amendments for terms or time on contracts, and assisting.
• Provided general administrative assistance in supporting the Natural Resources team, such as the coordination, preparation, minute taking for the Wildlife Advisory Group (WAG), provided labor and expense reports.
• Managed special projects; such as the clean out and remodeling of the Green Team’s first floor offices.

San Diego, CA

• Assist the Director of Government & Civic Relations. Manage the Director’s calendar, keep Director apprised of deadlines and obligations and assist with the management of the department budget.
• Implement processes and procedures for a newly developed department and manage the remodeling of the offices.
• Provide administrative support to the department staff; including timecard reminders and review; scheduling intern interviews; invoice payment processing; managing consultant agreements; routing, proofreading, and.

San Diego, CA

• Assist the CEO/President, Executive Vice President and directly report to and assist the Assistant Vice President of Government Relations and Communications.
• Coordinate internal and external communications. Manage daily tasks and calendar, coordinate internal and external meetings. Monitor Incoming e-mails for urgency and action.
• Coordinate travel plans with in-house travel coordinator; reconcile trip expenses for prompt reimbursement.

San Diego, CA

• Assist staff as the “go to” person.
• Collect daily and weekly news clippings related to the Port for internal company wide viewing.
• Coordinate bus tours of Port tideland companies catering to more than 100 guests per tour.
• Process all invoices and procuring funds for agreements. General office upkeep and organization.

San Diego, CA

• Assist the Director of Information Technology, maintain calendar appointments and schedule internal and external meetings as needed.
• Provide back-up to the Staff Assistant. Process invoices and procure funds for agreements as needed.

San Diego, CA

• Assist the department Director daily for as needed tasks and calendar maintenance. Process incoming invoices. Set-up and participate in the department monthly meeting and take meeting minutes. Assist with the clean up.
• Assist Auditors with reviewing and proofreading audit reports. Create charts and diagrams for visual representation. Assist with researching informational data needed for audits.
• Assist Risk Manager with processing Workers’ Compensation Claims. Track cost recoverable damages to Port property and follow-up with responsible party for payment, forward payment received to finance department..
• Assist with the monitoring of expired, current, non-compliant and compliant certificate of insurances for agreements with the Port. Re-organized the certificate of insurance files for more efficient filling and tracking.
• Participate in Safety related meetings. Coordinate the organization of the Port’s annual Safety Breakfast. Ensure documentation for employee safety training and department safety inspections are current to comply with.

San Rafael, CA

• Assist the Senior Vice President, General Manager, and Operations Manager. Track management appointments on Outlook and prepare conference room for meetings. Receive and field escalated customer calls. Conduct and.
• Gather and compile data related to Homeowner Satisfaction surveys, job completion statistics and vendor related data. Organize data into comprehensive graphs and charts.
• Process and monitor collections, liens and small claims for outstanding client balances.
• Distribute and monitor employee timecards and mileage logs. Interview potential employees, process background checks and new hire documentation. Maintain confidential employee files.
• Oversee office building upkeep and maintenance (HVAC, pest control, and cleaning service). Maintain, distribute and troubleshoot company Nextel phones for installers. Order office kitchen and first aid supplies.
• Processing orders for new and service products. Track ETA’s and arrival of service products. Communicate with vendors to resolve outstanding orders and deliveries. Process purchase orders by data entry into job cost.

San Anselmo, CA

Provided general office support to the two owners of the company. Assist the bookkeeper with accounts payable, accounts receivable and payroll. Schedule contractor's and sub-contractors. Process new hire documents and provide weekly safety meetings for laborers.

Novato, CA

Provide general administrative support to the Office Manager. Assist in organizing incoming and outgoing shipments of wine to clients and distributors.

• Support the President and Vice President of the company. Renew and keep track of all AIA licenses nationwide for the President. Process memos, letters, and correspondence as requested by the President and Associates of.
• Plan and purchase travel arrangements for the President and Senior Managers of the company, consisting of multiple destinations per trip. Keep track of travel expenses for billing purposes.
• Assist in the creation of marketing packages for prospective clients.
• Order and organize all office supplies, arrange for reprographic and courier services. Coordinate the catering of luncheons and after hours in office meals.
• Prepare and submit payroll on a semi-monthly basis, submit employee changes. Health Benefits Administrator. Prepare new hire employee packages as well as termination packages. Maintain confidential employee records..

San Francisco, CA

Processed series EE Bonds, resolved lost bonds, processed returned items (checks), analyzed checks for fraudulent activity and notified the appropriate parties of fraudulent activity.

Associates, Accounting, 3.5 Gpa

Education record