Ana Lucia Asencio Padilla Email & Phone Number

United States

- Contract Management:Manage contracts and services in strict accordance with company policies and procedures, ensuring compliance and adherence to legal and regulatory requirements.Assist in the preparation of contracts with insurance carriers, ensuring accuracy and completeness in contractual agreements.Maintain comprehensive records and documentation for all contracts, ensuring they are up-to-date, organized, and easily accessible.Cultivate and maintain relationships with suppliers and insurance agencies to facilitate successful contract negotiations and ongoing collaboration.Monitor contract performance and progress, proactively identifying areas for improvement or resolution of issues.Facilitate the closure of contracts or necessary updates, coordinating with relevant parties as required.Address and resolve any contract-related problems that may arise, both internally within the company and with external parties.- Administrative Support:Serve as the administrative assistant to the CEO/MGA of the agency, providing high-level administrative support including managing calendars, scheduling meetings, preparing documents, and other ad-hoc tasks.- Operational Supervision:Supervise case support, contracting, recruiting, IT, and event coordination to ensure smooth operations.

United States

- Oversee contract management, ensuring compliance with company policies and legal requirements- Prepare and maintain accurate and comprehensive contract documentation- Cultivate relationships with suppliers and insurance agencies for successful negotiations- Act as the primary contact for contract inquiries and issues, resolving them efficiently- Monitor contract performance and identify areas for improvement- Provide licensing support to insurance agents across multiple states, ensuring regulatory compliance- Assist in administrative tasks related to licensing and support the CEO/MGA with high-level administrative duties- Supervise case support and recruiting, ensuring all operations run smoothly- Manage payroll for FLOW International Group for the Virtual Assistants.

Estados Unidos

● Acting as the point of contact among executives, employees, clients, and other external partners● Managing information flow in a timely and accurate manner● Operating executives’ calendars and setting up meetings● Make travel and accommodation arrangements● Rack daily expenses and prepare weekly monthly or quarterly reports● Oversee the performance of other clerical staff● Manage the Partnership Outreach research accordingly and update the records through the corresponding CRM● Hiring and Onboarding Assistance ● Assistance with office supplies buying

Guatemala, Guatemala

Analysis and gathering of documentation needed requested by Loss Prevention department for existing customers Maintenance of legal records, permits and Money Services Business information, in charge of keeping the information up to date, and compliant for the regulatory laws of the US. Collection of pending balances when requested Edit, collect and organize forms for existing merchants to edit pricings, add features and update banking information on the customer’s account. Risk analysis for each merchant when requested.

Guatemala, Guatemala

Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalfMaintaining comprehensive and accurate recordsPerforming minor accounting dutiesOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryManaging the executive’s calendar, including making appointments and prioritizing the most sensitive mattersOrganizing travel arrangements for international and domestic trips.Organizing my executive’s expense reports on a weekly basis.

Guatemala, Guatemala

Portfolio analysis for loans to small and medium companies. Responsible for processing small business applications, made a brief investigation of each company throughout the United States.