Jayson T. Butler Email and Phone Number
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Managing Director of a 501c(3) Media Organization, New York State Commissioned Notary Public, Certified Paralegal, Office Administrator, Billing Specialist & Legal Support Professional with a BA in Business. Has a reputation for increasing the efficiency & productivity of departments and organizations. Highly organized, diligent and reliable. Team player with strong attention to detail, a commitment to excellence and skilled in multi-tasking. Highly ethical known for exercising discretion and maintaining confidentiality. Proven ability to thrive in a fast-paced high-volume environment.► LEADERSHIP & HIGHLIGHTS: As Operations Manager assisted in complete re-organization of the administrative structure of the organization. As Billing Coordinator reduced attorney fee denial rate by 80% by implementing policies that lead to increased compliance with client billing guidelines and retention agreements, leading to fewer client adjustments, and reconciliations. As Records Supervisor, re-organized a department that lacked an electronic retention system, had eighth-month backlog and missing records. Used legal search engines such as Lexis Nexis, Westlaw & Pacer to recreate motion papers. Implementation of archival & destruction schedule increasing shelf space by 25%.► BILLING COORDINATOR: Recommended policy prescriptions that ensured proper compliance of required standards of clients, servicers & government processors including Fannie Mae & Freddie Mac. Research industry trends including best practices, technology and changes in foreclosure law. Developed procedures and trained team members resulting in the improved productivity of the litigation billing department and increased reconciliation of aged/outstanding attorney fees & invoices. ► OFFICE MANAGER/PARALEGAL: Work on multiple high value litigated actions and play a major role in the successful enforcement of monetary judgments granted by New York Supreme Court, District Court & Appellate Division Courts. Developing records retention plan in preparation of moving to a paperless filing system. Performing quality control checks of Firm’s internal operating policies & procedures. Contact Info: JaysonTButler@Gmail.com | 917-539-1732M
Democracy At Work
View- Website:
- democracyatwork.info
- Employees:
- 8
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Democracy At WorkNew York, Ny, Us
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Chief Of OperationsDemocracy At Work Sep 2023 - PresentNew York, New York, UsResponsible for the direction, management, and the ongoing operations of DemocracyAtWork.Info, Inc. (d@w), including but not limited to day-to-day operations as well as managing short-and long-term projects as they serve the mission and vision of the organization.● Oversees all aspects of the organization’s fiscal and financial sustainability, including operating budget.● Organize and chair weekly executive/board meetings and quarterly official board of directors’ meetings.● Oversee accounts payable and receivable.● Oversee accounts payable and receivable.● Ensure proper records of all donors and donations.● Ensure the organization is in compliance with 501(c)3 legal policies and guidelines are. communicated throughout the team.● Brand Management and content strategy of Organization and front facing talent.● Oversee the organization’s fiscal performance and financial sustainability.● Manage payroll, employee benefit, staff recruitment, hiring and onboarding, disciplinary actions, and terminations.● Actively support staff with the development and execution of existing projects, as needed.● Responsible for social media and digital marketing planning.● Edit video clips for social media distribution, design graphics and social media assets.● Copywriting, editing and proofreading all materials, press releases, newsletters, social media platforms and website copy.● Proofread, edit publications distributed by major book publishers.● Responsible for proper scheduling of talent media and in person appearances.● Negotiate terms with revenue and fundraising partners such as media partners, book publishers, talent buyers and more.● Organize special events both virtual and in-person including lectures, forums and fundraisers.
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Operations ManagerDemocracy At Work May 2023 - Sep 2023New York, New York, UsResponsible for assisting with the management and the ongoing operations of DemocracyAtWork.Info, Inc. (d@w), including but not limited day-to-day operations as well as managing short-and long-term projects as they serve the mission and vision of the organization.● Ensure the organization is in compliance with 501(c)3 legal policies and guidelines are communicated throughout the team;● Oversee accounts payable and receivables;● Ensure proper records of all donors and donations;● Oversee the organization’s fiscal performance and financial sustainability;● Manage payroll and assist with staff recruitment, hiring and onboarding;● Actively support staff with the development and execution of existing projects, as needed;● Responsible for social media and digital marketing planning. ● Responsible for proper scheduling of talent media and in person appearances.
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Office Manager/ParalegalHiggins & Trippett Llp Apr 2017 - Sep 2023Office Manager/Paralegal for Midtown-based law firm specializing in litigation; corporate governance; real estate matters, estate planning; intellectual property; and select personal injury cases. ● Responsible for Firm's Accounts Payable & Accounts Receivables.● Light bookkeeping and accounting.● Submit attorney fees to clients and process invoices.● Responsible for creation of new client files and new matters.● Responsible for new client & potential client intake including follow-up and screening● Rate potential new clients based on case details, value and potential outcome favorability.● Conference with vendors, benefit management companies and financial institutions.● Update Firm Website and other marketing tools as needed. ● Responsible for organizing and maintaining litigation files.● Office inventory responsibility including ordering supplies and coordinating vendors● Perform general, legal and fiduciary research including case statutes, procedural rules bank records, court rules & relative information needed for litigation prosecution.● Draft legal documents including pleadings, estate planning materials, retention letters, letters to the court and contracts● Proof Read for grammar and cite checking pleadings, briefs and other court filings● Draft and organize real estate closing binders.● Lead paralegal team during trial preparation, including assignment delegation and supervision● Perform document review and prepare documents for discovery production● Organize trial exhibits in preparation for trials and arbitration proceedings.● Markup depositions and create deposition digests. ● Perform court docketing services.● Coordinate schedules with opposing counsel for depositions.● Supervise, create and delegate assignments and task to office staff.● Administer disciplinary and corrective measures when necessary.
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Litigation Billing Coordinator/Legal AssistantMccabe, Weisberg & Conway, Llc Nov 2015 - Apr 2017Philadelphia, Pennslyvania, UsBilling Coordinator & Legal Assistant for Mid-size regional law firm representing mortgage lenders, banks, mortgage servicers and financial institutions. ● Responsible for Litigation Department billing● Trigger billing timely and accurately ● Assist Billing Department with database and email review regarding new billings.● Request and escalate attorney fees● Data Entry of billing information for fees and costs into software including data upload.● Assist Billing Department with invoices and reports.● Recommended policy prescriptions that ensure proper compliance of required standards of clients, servicers & government processors including Fannie Mae & Freddie Mac.● Create training tools, train and coach new hires as well as current employees● Review Legal Work Product in order to provide clients with case status updates.● Regularly update client software systems as well as clients directly in order to Insure proper documentation of all contested and litigated actions performed on client's behalf.● Maintain file history, organize files under appropriate guidelines, meet deadlines and document actions. ● Research industry trends including best practices, technology and changes in foreclosure law.● Develope procedures and train team members resulting in the improved productivity of department.● Communicate with clients via email and/or Black Knight/LPS, Lenstar, Vendorscape.● Upload legal documents to applicable systems such as Serengeti, LPS, Lenstar, Vendorscape, etc.● Update Time Matters and other systems with regularity with critical party information and directives.● Review files to insure proper handling of cases.● Draft letters, memoranda, stipulations when necessary.● File briefs, motions and letters with the court via electronic filing or postal services.● Perform basic cursory research ie; military status, bankruptcy status, court rules, opposing counsel information, etc. -
Lead Trademarks Records AnalystJones Day® 2011 - 2015Washington, D.C., UsLead Records Analyst responsible for maintenance of Intellectual property records at large international corporate law firm.● Coordinated all incoming and outgoing Trademark workflow.● Prepared documents and records for current client transfers, new client takeovers as well as archival & destruction.● Planned and implemened all special projects.● Worked closely with IP docket clerks, paralegals and attorneys in order to meet the needs of clients.● Utilized firm's docketing software to ensure proper filing of documents● Coordinated all Offsite/Archive for Trademark Department. Implementation of archival and destruction policies.● Scanned all Files and Documents for proper document retention.● Was responsible for updating and maintaining Trademark records both foreign and domestic.● Filed correspondence documents appropriately within patent and trademark files.● Cataloged legal documents into the firm's database.● Created and file away redwelds and folders.● Assisted with maintaining litigation binders & correspondence.● Located documents using the firm's database and/or by physically looking at the documents in the file room and the firm's offsite storage facilities. -
Case AssistantGordon & Rees Llp Jan 2011 - May 2011San Francisco, Ca, Us● Assigned by Yorkson Legal for a short term project at Gordon Rees.● Sorted and file all legal documents.● Created and correctly label folders.● Implemented new records department cataloging system.● Scanned incoming mail and incorporate all documents in proper file.● Filed and retrieving documents using Pacer Electronic Case Filing (ECF) System.● Opened new case matters for proper records retention.● Ordered Records supplies when needed .● Made xerox copies of documents as needed.● Velo-bound documents as needed. -
Records SupervisorKaplan Fox & Kilsheimer, Llp Jan 2008 - Nov 2008New York, New York, Us● Supervised staff and perform quality control procedures.● Implemented policies and procedures which lead to an increase in department efficiency.● Maintained department budget.● Coordinated projects and access problems.● Ordered Records supplies when needed.● Coordinated all Offsite/Archive Workflow.● Responsible for maintaining Pleading & Correspondence on a daily basis. ● Utilized legal search engines such as Lexis Nexis and Pacer to recreate missing files.● Sorting and organizing legal documents. ● Was responsible for active and in active case rotation (onsite & offsite storage). ● Cataloged legal documents into the firm's database.● Created and file redwelds and folders.● Located documents using the firm's database and/or by physically looking at the documents in the file room and the firm's offsite storage facilities. ● Filed and retrieved documents using Pacer Electronic Case Filing (ECF) System.● Regularly organized materials and records during discovery maintaining care to exclude any privileged material or attorney work product.● Received requests from attorneys, paralegals, secretaries, and other support staff over the phone or by email. -
Senior Intellectual Property Records SpecialistKramer Levin Naftalis & Frankel, Llp 2006 - 2008New York, Ny, Us● Was responsible for updating and maintaining Intellectual Property Files both foreign and domestic.● Filed correspondence documents appropriately within patent and trademark files.● Cataloged legal documents into the firm's database.● Utilized firm's docketing software to ensure proper filing of documents.● Created and filed away redwelds and folders.● Assisted with maintaining litigation binders & correspondence.● Located documents using the firm's database and/or by physically looking at the documents in the file room and the firm's offsite storage facilities.● Worked closely with IP docket clerks, paralegals and attorneys.● Received requests from attorneys, paralegals, secretaries, and other support staff over the phone or by email. -
Senior Ip Litgation Records SpecialistRopes & Gray Llp 2004 - 2006Boston, Ma, Us● Was responsible for maintaining Office Roll & Correspondence on a daily basis ● Was responsible for Data Imaging of in-coming court documents utilizing Scan-All Plus ● Received requests from attorneys, paralegals, secretaries, and other support staff over the phone or by email ● Was directly responsible for assisting project manager during document retention conversion (Accutrac to Legal Key) ● Performed data testing, to insure an accurate conversion ● Drafted memoranda in regards to the conversion project. ● Researched other firms for comparable practices and procedures. ● Help to organize co-workers to set and achieve goals ● Sorted and organizing legal documents ● Was responsible for active and in active case rotation (onsite & offsite storage) ● Cataloged legal documents into the firm's database ● Created covers using word perfect or Microsoft word ● Created and file redwelds and folders ● Located documents using the firm's database and/or by physically looking at the documents in the file room and the firm's offsite storage facilities ● Accessed, plan and implement any special projects assigned by the Manager relating to helping co-workers and making the department function efficiently ● Assisted patent and trademark departments when needed -
Records / File ClerkWeil Gotshal And Manges, Llp 1998 - 2004New York, Ny, Us● Sorted and organizing legal documents.● Cataloged legal documents into the firm's database.● Received requests from attorneys, paralegals, secretaries, and other support staff over the phone or by email.● Located documents using the firm's database and/or by physically looking at the documents in the file room and the firm's offsite storage facilities.● Fulfilled any special projects assigned by the Supervisor relating to helping co-workers and making the department function efficiently.● Assisted paralegals with indexing documents making sure each document was properly stamped. -
Mailroom ClerkInternal Revenue Service 1997 - 1998Washington, District Of Columbia, Us● Sorted, stamped and distributed interoffice mail.● Was responsible for ordering, reporting, and maintaining mailroom inventory. ● Kept manifest of received packages with tax payer's signatures.● loaded, unloaded, and shelved inventory.
Jayson T. Butler Skills
Jayson T. Butler Education Details
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Hunter CollegeLegal Assistant | Paralegal -
Lehman CollegePhilosophy & Political Science
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Longwood High SchoolJournalism
Frequently Asked Questions about Jayson T. Butler
What company does Jayson T. Butler work for?
Jayson T. Butler works for Democracy At Work
What is Jayson T. Butler's role at the current company?
Jayson T. Butler's current role is Chief of Operations, 501c3 Organization, Notary.
What is Jayson T. Butler's email address?
Jayson T. Butler's email address is ja****@****ail.com
What is Jayson T. Butler's direct phone number?
Jayson T. Butler's direct phone number is +191753*****
What schools did Jayson T. Butler attend?
Jayson T. Butler attended Hunter College, Lehman College, Longwood High School.
What skills is Jayson T. Butler known for?
Jayson T. Butler has skills like Bluebook, Legal Writing, Lexisnexis, Cite Checking, Legal Search, Records Management, Document Management, Trademarks, Intellectual Property, Accutrac, Legal Key, Filesurf.
Who are Jayson T. Butler's colleagues?
Jayson T. Butler's colleagues are Giorgi Samushia, Bryan I., Maria Carnemolla-Mania, Jayson "j-Didda" Butler.
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