Caira Ortiz Email & Phone Number

Emeryville, California, United States

• Oversee all aspects of office operations including but not limited to ensuring the office is inviting so employees are productive, space planning, purchasing office equipment in alignment with headcount forecast, and facility vendor management. • Coordinated new hire onboarding, I-9 verification, hosting new hires for lunch and orientation, ensuring compliance training is completed, issuing company equipment such as laptops, company swag, etc. • Offboarding employees, ensuring equipment is returned in accordance with company policy. • Responsible for launching first company-wide employee engagement initiative, anniversary and birthday announcements, employee milestone gift coordination, team outings etc. • Systemizes purchase processes leading to increased efficiency, automation, and access to analytics. • Supported Field Operations team in the procurement and distribution of inventory across multiple markets, ensuring vital equipment is available despite supply chain disruptions.

San Francisco, California

• Diversity & Inclusion committee member with a focus on performance management, policies, and public and internal communication• Coordinated the interview and hiring process for the Program Department• Onboarded new employees with a professional and warm manner• Maintained keen attention to detail to review and approve timesheets• Lead staff support in sensitive performance management cases• Cultivated a team environment in a fast-paced, limited resource sector• Worked closely with a wide range of partners from teachers to department directors to board members• Successfully event managed a fun in-house winter party with a $250 budget• Developed client relationships, which included negotiating a 50% increase in programming with a client that resulted in a 33% increase in total program revenue• Scheduled multiple classroom workshops by matching school sites with teaching artists based off need, interest, and areas of growth• Conceptualized, edited, and published biannual poetry books, as well as coordinated book release celebrations• Publicly represented the organization in a city budget meeting to defend funding for the arts

San Francisco, California

• Managed the Salesforce data of 50+ organizations and 900+ individual contacts• Designed and supervised portable iPad labs for students in local schools and community housing• Collected, analyzed, and summarized program impact to the executive team• Efficiently met deadlines through time management skills and implementing new tools• Exhibited well-rounded communication by building relations with a diverse range of parents, vendors, schools, and board members

Santa Ana, California

• Arranged quarterly sports competitions with 2,000+ attendants• Edited seasonal flyers, brochures, and magazine ads• Managed facility applications and relations for after school activities• Tracked digital data, such as attendance and online outreach success

Torrance, Ca

• Trained & supervised 15 interns, which included setting deadlines and promoting team morale• Developed client relationships with 125+ individuals in the Midwest/South Central U.S.• Established personal goals (e.g., at least 50 calls/day), which enabled myteam to hit their regional goal of 90 venues booked in six weeks• Created and/or maintained 1000+ accounts in Salesforce

Tacoma, Wa

• Supervised the Graduates of Color and LGBQT+ graduation committees • Recruited team members, established schedules and deadlines, and launched networking opportunities with academic department chairs• Marketed the ceremonies through postcards, mass emails, and personal phone calls tostudents’ families• Oversaw the event registration staff and assisted the registering of attendees at both events

Tacoma, Wa

• Balanced multiple high pressure duties and deadlines, such as rearranging the clinic’sappointments in response to medical emergencies and answering distressed phone calls• Fostered a safe environment by upholding the highest degree of confidentiality• Utilized attention to detail to correctly assemble and organize 1000+ sensitive files