Caitlin Pegum Email & Phone Number

Perth, Australia

Perth, Australia

Document Control• Create, format, edit and reference documents to Company and Client standards and specifications, ensuring uniformity and compliance of documents, for submission for Project approval and tender purposes• Coordinate, update and maintain the Document Management System (DMS) to ensure all documents are recorded and reviewed as per Project and ISO standards - including identifying and linking references between documents • Identify the laws, acts and regulations pertaining to the Project and Company operations, keeping in contact with regulatory bodies and notifying personnel of any changes• Regular toolbox training sessions with staff on document control processes and electronic storage procedures and assist with and conduct audits on the processes regularly.Contract Administration• Monitor, action and record communications received via the Client Contract Management System (CMS), seek appropriate approvals, and distribute communications to appropriate personnel and track close out of actions.Administration• Providing administrative and functional assistance, including communications on behalf of Management, implementing policies and procedures for all departments (Quality, Human Resources, Health, Safety and Security, Contracts and Operations); collation of weekly / monthly reports and KPI’s• Coordination of office administration requirements – supervise Receptionist.

Perth, Australia

• Restructure and maintain data on the project share drives (servers)for the ease of personnel use including security requirements• Coordinate the IT and phone asset management, receiving new equipment and repair requests, authorization, registering and distributing all the assets• Assist and conduct asset audits, ensuring assets are cycled as per contract and company requirement• Regular toolbox training sessions with staff on data integrity, use of computer equipment and systems.

Perth, Australia

• Accounts payable functions -coding, approval, data entry, queries and statement reconciliations (approx. 150-200 invoices weekly) • Accounts receivable functions - allocation of payments, bank reconciliation,invoice and statement distributions, payment reminders, debt collecting, generating manual invoices - weekly, monthly and ADHOC • Other accounts functions - Generating weekly subcontractor driver's pay from client RCTI, assistance in P&L reconciliation - interpreting general ledger activity for cost centres, weekly and monthly Excel reports e.g. trending of costs, monthly income protection, payroll hours • Payroll / HR functions - Completion of weekly payroll spreadsheet for 60+ employees, letters of appointment, documentation and medical bookings for all new employees, up-keep of personnel files, maintenance of worker's compensation paperwork for new and existing claims • Customer Service functions - completion of driver's daily timesheets (updating driver's movements in Maximus transport system), daily client notifications of site detention charges, addressing client emails and job requests, creating new client jobs in the Maximus System, allocating delivery orders to job, sourcing delivery dockets, PODs, MSDSs, dehire dockets for clients and fleet controllers• Supervise Office All-Rounder.

Perth, Australia

• Running of administration,answering phone and client queries, in and outgoing mail, maintenance of stationery and kitchen supplies and office support• Organization of daily driver run sheets and filing