Caitlyn Maio Email & Phone Number

Flushing, N.Y.

- Promoted to the large events team that plans and executes large festivals, soccer matches, and ballpark concerts.- Continue to plan and execute a wide portfolio of events from small to large-scale including events with ballpark sponsors/partners.- Assigned as lead of the new sales renewal program. This includes staying on top of renewal reach outs, updating and executing event contracts, handling client site visits/calls, client hospitality, and client networking.- Plan with other internal departments as well as third party vendors on all event needs to ensure smooth execution of events. This includes meeting with Catering, Security, Parking, Cleaning, Productions, IT, etc.- Work with the marketing team and third party vendors on promoting large-scale events, such as content for emails blasts, event pages, social media exposure, and creating different content and materials unique to each event.- Help create staff training programs to guide and train new staff on hospitality, client/guest interactions, and events.

Flushing, N.Y.

- Planned and executed a wide portfolio of events from small to large-scale including events with ballpark sponsors/partners (Conferences, Field Clinics, Trade Shows, Bar/Bat Mitzvahs, Galas, Holiday Parties, Ride and Drives, Festivals, and 5k Races).- Met and Coordinated with internal departments and third party vendors on all event needs to ensure smooth execution of events. This included meeting with Catering, Security, Parking, Cleaning, Productions, IT, etc.- Mentored interns and provided guidance on contacting and working with clients on events.- Assisted with large festivals and ballpark concerts day-of.- Balanced the workload of multiple events while accommodating any last minute event changes from clients.- Reviewed amenities, event spaces, and contracts with current and potential clients.- Processed invoices/expenses post-event and input all event revenue and expenses for events into CRM to help manage the budget.- Worked with past clients to renew their events for the following year, which included creating and executing event contracts and assisted with collecting insurance.

Flushing, N.Y.

- Planned and executed small-scale events including events with ballpark sponsors/partners (Corporate Meetings and Luncheons, Field Events, Company Receptions, Holiday Parties, and Weddings).- Assisted in planning and executing all large-scale events from point of signed contract to breakdown.- Created event notes and communicated with internal departments weekly for all event needs reported from above. - Worked with third party vendors on execution of catering needs reported from above for all events.- Created event packets and event folders for each client.- Ensured all event payments are received and tracked all invoices pertaining to the event.- Sent out client thank you notes and gifts as well as created post-event notes upon completion of every event to ensure client satisfaction and service.

Flushing, N.Y.

- Assisted with all event setups and event leads on both small and large-scale events.- Planned and executed engagement shoots at the ballpark. Contacted clients ahead of time to plan route of photo shoot and escorted them and their photographer day-of.- Helped manage and execute softball games and batting practices on the field.- Created event note packets that outline the details and timeline of each event coming up in the next few weeks to go over in weekly meetings.- Put together post-event notes to be used as a reference for future events.- Filed event invoices to keep track of event expenses.

Wallingford, C.T.

- Called up future company prospects to send information about sponsorship opportunities.- Created excel documents to help with filing and organizing Live Nation sponsors.- Formatted and edited concert and sponsorship opportunity proposals.- Wrote out cover letters to companies.- Sent out letters and proposals to future sponsorship prospects.- Attended concerts and helped sponsors promote their organizations to the public.- Traveled around and helped out at Live Nation's College Road Trip.

Riverhead, N.Y.

- Work respectively with people, while helping and informing customers and new employees.- Keep inventory and record all stock and new shipment that come in every week by corporate.- Work the register and answered phone calls from customers and other employees.

Quinnipiac University

- Put together news packages with a team.- Cover any urgent situations or special events that come up.- Capture B-Roll footage and incorporate bridge and final stand-ups.- Write scripts.- Create voice-overs.

Quinnipiac University

- Wrote scripts on world news.- Put together B-Roll to go along with scripts.

Quinnipiac University

- Film university sports games and press conferences.- Help film the show, floor direct, or do the teleprompter.

Wading River, N.Y.

- Helped plan and run each event.- Answered important phone calls and welcomed clients.- Created sheets and brochures for customer interest

Melville, N.Y.

- Controlled social media accounts and posted press releases.- Transcribed interviews.- Scanned and logged clientele hits found in monthly magazines.- Reviewed emails and newsletters.

Bachelor Of Arts (B.A.) In Communications, Communication And Media Studies With A Minor In Business, 3.7 Cumulative Gpa (Magna Cum Laude)

Education record