Caleb Holifield Email & Phone Number

Nashville, Tn, Us

Nashville, Tn, Us

Coordinate and book all private events and large parties.Manage the front desk and oversee guest experience.

Nashville, Tn, Us

Manage the host team and ensure they are following standard operating procedures.Greet up to 1,000 guests a week as they arrive, assist with coat check, and manage the reservation list.Assign tables and manage seating arrangements for parties of 1 to 100+ to ensure a smooth flow of guests.Work with the kitchen, management, waitstaff, and event coordinators to ensure guests receive prompt and exceptional service.Review current and future Banquet Event Orders (BEO) to set up all private event rooms before events and communicate future events to the team.Handle guest complaints or issues, and escalate to the manager if necessary.Keep track of reservation confirmations, cancellations, and no-shows.Maintain a professional and welcoming demeanor with all guests.Participate in training new hosts and ensure they are properly trained on procedures.

Created and ran on and off-site events that were both in person and virtual. This included locating venues, creating RFPs for vendors, registering participants, acting as event lead, and coordinating staff and volunteers.Scheduled and planned travel for songwriters to attend 100+ annual program events nationwide, including hotel, transportation, meals and entertainment.Coordinated and shipped all materials and supplies for monthly 3-day retreats at various venues across the country. Independently managed multiple complex projects with various budgets and timelines. Produced weekly live streaming events featuring multiple participants that were broadcast to Facebook and YouTube simultaneously.Collaborated with the Executive Team, Board President, and program staff by facilitating scheduling, drafting of communications, creating materials for donor and board meetings, and managing internal processes to promote the goals of the organization.Tracked results and success rates of events, donor communications, and outreach using surveys and statistics.Maintained and updated CRM database, tracked fundraising and outreach efforts, and provided regular income and donor-retention reports to directors. Oversaw all Accounts Payable and Accounts Receivable to ensure budgetary compliance.Grew database of potential donors by over 33%. Onboarded all new team members to CRM and expense software systems, while creating and continually updating the internal manual on best practices for using the systems.

Provided high touch service in a hedge fund environment while planning executive meetings: coordinated complex scheduling with executives and clients, created meeting materials and reports, set up AV equipment, and fostered a customized hospitable environment for staff and VIP visitors. Planned and executed on and off-site team building events to strengthen bonds among colleagues and increase enthusiasm for the organization and its mission. Managed several frequently conflicting calendars to schedule meetings in various time zones. Organized itineraries for executives’ extensive domestic and international travel.Oversaw all expenses for CEO, creating monthly expense reports in various currencies through Excel spreadsheets and Concur software.

Oversaw a portfolio of real estate acting as the liaison between property owners, vendors, board members, and residents. Negotiated with vendors to coordinate proactive and emergency repairs, constantly shifting priorities based on urgency, evolving information, and budgetary constraints. Created and monitored annual budgets for multiple properties and projected long-term fiscal health by executing building Reserve Studies. Communicated building financial health to Boards through regular reports which included substantive recommendations. Coordinated Board meetings and produced relevant documents for Board members.

Temporary assignment aiding the Development department plan and execute their annual dinner which raised more funds than any previous dinner. Exceeded goals by 10%.

Washington, District Of Columbia, Us

Managed a portfolio of condominium and rental properties, serving as primary point of contact for owners, tenants, board members, and accounting staff.Oversaw large and small maintenance such as plumbing repairs, turnover work, tuck point and structural upkeep.Prepared budgets for condominiums and facilitated annual meetings; suggested long and short-term financial goals and made recommendations on how to meet them.

Washington, District Of Columbia, Us

Planned several events and conferences, including "IP and Data Protection in Brazil", hosted in Geneva between Brazilian, American, and European colleagues.Organized meeting space, catering, A/V, and printed materials for in-house presentations, meetings, and conferences.Managed schedules and projects for five high level executives; coordinated meetings and set appointments, and oversaw travel reservations and logistics for meetings in Asia, Europe, and South America.Coordinated all contracts, accounts payable, and expenses for two teams of lobbyistsMaintained teams' websites, uploaded documents, maintained online calendars, and managed several mailing lists.

Downers Grove, Il, Us

Oversaw all operating activities. Handled all expenditures, accounts payable, expense reports, company credit card bills, and lobbying reports.Oversaw facilities, acting as liaison between maintenance crews, vendors, and staff to upkeep and upgrade building in a timely and budget-conscious manner.Planned "Annual International Policy Meeting" held; coordinated travel and lodging, set up catering, prepared all materials and documentation, and coordinated transportation for the event.

Washington, Dc, Us

Tracked and constantly updated database of contacts and 1,200 commercial properties in the Detroit, Memphis, and Nashville markets.Wrote real estate news articles published online; contributed to quarterly and year-end market reports.

Groupe Adhésion, Europe's largest organizer of business-to-business (B2B) conferences.Involved in all aspects of event planning and execution for an aeronautics conference "Convention d'Affaires Internationale des Industries Aéronautiques" held in Toulouse, France.Put together marketing materials and contacted potential participants for a wine symposium that was held