Resident Services:Enforce compliance with the terms of rental agreements; take proper action if necessary, report and act upon any compliance exceptionsMaintain written follow‐up communication with supervisor concerning complaints and questions about community Assist with creating work orders for building maintenance Assist with communicating on‐site activities related to major construction, reconstruction, or renovation projects with propertiesAssist with all accounting/ledger inquiries Enforce compliance with the terms of agreements; take proper action if necessary, report and act upon any compliance exceptionsMaintenance Scheduler/Billing Coordinator:Compiled and processed information such as prices, discounts, shipping rates etc. Ensured vendors were billed correctly for services offered Kept accurate records (vendor information, received payments etc.)Supported maintenance technicians and resident managersAssisted with management of 20-25 technicians dailyReviewed and responded to all maintenance requests and inquiries daily Created, scheduled, and followed up on work ordersAssisted in providing weekly reports for upper management Completed work orders from start to finish, including invoicing work orders Assisted with inventory audit and management in the maintenance shopAP Specialist Reviewed, researched, verified, and coded invoices and check requests for accuracy, timeliness, and efficiencyEntered and uploaded invoices into the systemRecorded online payments; processed voided/stopped payments when neededReconciled accounts payable transactions, tracked invoices through approval workflowReconciled vendor statements - researched and corrected discrepanciesAssisted to maintain vendor files, updated vendor profileAssisted to maintain AP ledgers. AP files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice

Processed daily accounts payable for several entities within enterprise, including vendor invoices, expense reports, corporate cards, payroll tax payments, and intercompany transactionsParticipated in month end closing process, including intercompany clearingProcessed reclassifications and other accounts payable related journal entries to the general ledgerCompleted payment disbursement runs, including checks, wires, and ACH paymentsAssisted with bank reconciliation processProcessed in multiple book environment, cash and accrual basisPartner, client, vendor, and employee communication

Processed, verified, audited, and reconciled high volume vendor invoices and employee expense report. Requested necessary approvals to authorize payments. Set-up vendors and employees in our accounting system. Charged expenses to proper jobs, departments, and cost accounts. Entered monthly recurring expenses into system. Verified we have all subcontractors’ appropriate documentation to release payments. Responded to all vendor and employee account inquiries. Resolved purchase order and subcontract discrepancies. Effectively communicated with Project Managers (PM) and Controller regarding contract documents, change orders, and other contract modifications, approvals, and any additional service related to billing

Accounts Payable SpecialistProcess full cycle accounts payable, verified coding, entered AP invoices and expense reports (both pay to employee and American Express)Worked closely with Physicians and their Executive Assistants to maintain company credit cardsSet up new vendorsAccounts Receivable payment application (apply cash receipts to outstanding A/R)Monthly AP close and reconciliation of AP to GLMaintained Excel logssee less

Matched, batched, and coded invoices for 500+ locationsCoordinated invoice approval and coded for intercompany transactionsCorresponded with vendors in regards to paymentsReconciled monthly statements to ensure all accounts were currentAssisted with vendor setups, obtained W-9 forms and ACH informationMaintained used tax file for accounting department Communicated directly with the field regarding invoicesProcessed monthly rents for all garage locations, coded and entered monthly utility billsProcessed Comdata payments twice a weekProcessed HSA deductions weeklyPrepared batches for approval, selected invoices that were due, and created computer payment for live check and ACH transactions

Muehlhan Certified Coatings Company - Accounts Payable/Data Entry ClerkReceived and verified invoices and requisitions for goods and servicesVerified that transactions comply with financial policies and proceduresMaintained the general ledger, updated vendor files and file numbersPrepared batches of invoices for data entryProcessed backup reports after data entryAssisted with the weekly check run, prepared vendor checks for mailingEstablished and maintained confidential employee files, verified pay amounts, hours of work, deductions, etc. Verified proper construction certifications for new hires.

Conducted preliminary candidate phone screens and scheduled in person interviewsTracked and updated client informationManaged and updated confidential candidate databaseResponsible for maintaining employee filesObtained and completed new hire documents (I9, W4 and reference authorization forms)Answered incoming calls from clients, candidates and employeesSourced and screen potential candidates