Candace Stern Email & Phone Number

Orlando, Florida Area

C&S Companies are known nationwide for client-focused engineering, architecture, planning, environmental, and construction services.In my current position I provide management and administrative support to the Southeast Facilities Group, and Aviation Planning. Responsibilities include: Assist Project Managers with various duties including maintaining RFI and Submittal logs, updating project specifications and updating various PM project templates. Other responsibilities include:• Office moves and organization• Travel and conferences• Assist Human Resources with onboarding new employees• Coordination with IT department for computers/monitors/various IT supplies • Coordination with Safety department for safety and fall protection equipment; OSHA/safety related courses for our Facilities Team• Draft subconsultant agreements for review by the Legal Department• Draft subcontract agreements for review by project managers• Responsible for all day-to-day administrative functions of the office, including but not limited to, ordering and maintaining inventory of office supplies, printer and plotter paper and toner; equipment maintenance; and event planning.

A Minutes Coordinator takes the minutes of the Board of County Commissioners' meetings, prepares the written records, and ensures that County ordinances, resolutions, agreements, and other Board-approved documents are executed and processed..

Project Coordinator, Architecture and Construction Reviewed purchase orders and change orders and prepared contract requests. Facilitated weekly meetings; prepared and distributed meeting minutes. Reviewed and tracked Requests For Information (RFI), Architect’s Supplemental Instructions (ASI) and submittals; maintained RFI, ASI and submittal logs. Worked closely with all departments to ensure timely and accurate processing of paperwork through completion and issuance of final project documentation. Worked closely with Brand Management to ensure adherence to Brand Standards in both drawings and specifications. Provided high level project assistance for department Director and Project Managers, responsible for all administrative aspects for a variety of projects.Accomplishments:Received and coordinated drawings for a 296 unit resort in Cancun, Mexico. Created, and maintained on a daily basis, a drawing log in both English and Spanish for this resort Assisted in the development of department Design Guidelines to ensure compliance with Brand Standards, Design Standards, Architectural and Construction Standards, ADA Guidelines, and applicable Codes

Architectural Coordinator - Architecture & Construction Responsible to provide administrative and project support to Design Department Vice President, Directors, Managers and staff. Arranged travel, maintained calendars, prepared expense reports. Facilitated meetings and prepared meeting minutes. Coordinated on and off site meetings including facility rental and catering if required. Maintained filing system. Responsible for the management of all administrative aspects for department projects.

Administrative Assistant Responsible to provide complete administrative support for two Studio Directors and their teams. Acted as liaison between design professionals, clients, consultants and CAD technicians. Prepared contracts and project specifications. Distributed pay applications and change orders; routed and tracked RFI’s and submittals. Maintained studio calendars, facilitated weekly studio meetings. Assisted studio members with presentation documents, office procedures and Microsoft applications, where necessary.