• Supervise and approve PO requests and match invoices• Client invoicing and management with precision and attention to detail.• Track payments (AP & AR). • Manage staff who follow-up on overdue accounts. • Address and resolve any client inquiries or discrepancies related to billing. Reporting:• Utilize advanced features of Google Sheets for data analysis, calculations, reporting, and creating insightful visualizations. • Develop and maintain sophisticated spreadsheets to streamline various processes and admin procedures. • Generate comprehensive reports on sales, payments, and financial metrics. • Cash flow projection• Fixed asset control and depreciation• Reconcile multiple bank accounts• Prepare monthly VAT submissions• Assisting implementation team• Year end audit preparation

Support and maintain of external auditorsFull function Debtors and CreditorsManage collectionsManage company expensesReconciliation of bank statementsManagement of yearly financial auditManagement of yearly BEE auditManagement of customer profitabilityEnsure client service offering is within the terms of the agreementsEnsure high level of customer satisfaction, manage customer expectationsFull Function Pastel Xpress & Pastel PartnerTaxationInventory ControlStationery and Office Supplies ManagementOffice ManagementPreparation of monthly financial reportsTravel and accommodation bookings for staff

Formulate & Co-ordinate Client Billing.Produce Invoices.Manage client queries with invoices.Manage payments received in timeous manner.Produce client statements.

• Reconciled all bank and credit card accounts.• Processed journal entries, online transfers and payments.• Ensure the client service offering is within the terms of agreement and a high level of customer satisfaction is reached.• Maintain online and manual files and records in a logical manner.• Ensure that all finances are properly administered and monitored.• Provide full function in Pastel Xpress and/or Pastel Partner.• Complete bi-monthly VAT submissions and EMP201s.• Capture Cashbooks and complete cashbook reconciliations.• Capture supplier invoices on Pastel and allocate to various GL accounts.• Process, manage and report on remittances.• Support and maintain of external auditors, formulate and coordinate client billing. • BEE Compliance officer and management• Responsible for the management of customer profitability.• Provide annual budget information, monitor expenditures, identify variances and implement corrective actions to meet financial standards.• Manage vendor applications.• Provide an office management function, which includes overseeing stationery and office supplies, making travel and accommodation bookings for staff, controlling inventory and attending to general company errands.• Responsible for the preparation of monthly financial reports.• Oversee audit planning, field work and audit reporting; preparing reports, and communicates findings and recommendations to management. • Ensure to meet operational standards by contributing information to strategic plans and reviews, implementing customer-service standards and identifying billing system improvements.• Taking minutes at Executive Meetings• Typing reports, memorandums and other documentation• Arranging, scheduling, following up and organizing travel bookings, meetings, workshops, conferences, parking and catering requirements• Answering and screening of telephone calls, including managing the CEO’s diary and e-mail• Manage company statutory deadlines

- Handling large amounts of money- Interaction with customers- Organizing cash float- Stock taking