Carlene Bellone Email & Phone Number

Arizona, United States

Queen Creek, Arizona, United States

* Facilitating the accurate execution of several notarial acts and loan signing documents to ensuring compliance with state regulations and delivering exceptional service to clients in real estate transactions.

San Ramon, California, United States

Project & Contract Administrator Land Development • Analyzed job budgets and tracked gross profit for various projects, utilizing Excel and project management software, leading to an improvement in budget forecasting accuracy. • Prepared and managed over 20 subcontract agreements and change orders, ensuring budget adherence and reducing project overruns. • Tracked subcontractor insurance coverage and OCIP enrollment, mechanics lien waivers and releases achieving 100% compliance and reducing project delays. • Monthly budget review and forecasting with Project Managers and Accounting Department to ensure SOX compliance.

Oakland, California, United States

Accounting Manager/Office Manager• Held overall responsibilities for the accounting department and ensuring accuracy of all records• Provided oversight, support and training for A/P & A/R clerk• Executed weekly Payroll and timecard review to ensure accuracy• Reviewed of company benefits and yearly adjustments to meet operating budget• Prepared monthly & quarterly tax and filling• Responsible for managing cash flow and overall company budget• Prepared annual operating budget with owner• Prepared month end and year end financials to present to CPA• Assisted Project Managers with job budget analysis reports and tracking gross profit• Prepared and managed client contracts as well as subcontracts• Prepared and tracked subcontract change orders and client change orders to ensure they stayed within budget.• Prepared and tracked subcontractor insurance coverage• Prepared and tracked mechanics lien waiver and lien releases • Assisted our designers with subcontract proposals to ensure accurate and complete information before presenting to the client• Assisted our design team in preparing accurate budget analysis before presenting to the client• Maintained critical vendor relationships• Mentored accounting department at sister company as needed• Skills: Quickbooks, StarBuilder, Excel

Moraga, California, United States

Full Charge BookkeeperResponsible for Accounts Receivable, Payroll, and IT support• Maintaining all aspects of the AR department including sending client billings, contract procurement, and collection of payments• Provided oversight and support for the Accounting department as a whole by covering desks when people are out of town or helping out during the busy times• Executed weekly Payroll and timecard review for accurate job costing and coding• Monthly tax reporting and payment for payroll runs• Maintained the bank statements and balance sheets on a daily bases• Managed IT Department by helping employee’s with any computer issues from email to printers. Also run weekly backups, and virus scans on all desktops and laptops. Set up new users with accounts and network access levels appropriate to job title.• Researched and managed the implementation of a company-wide IP phone system upgrade.• Researched and implementation of a company-wide Blackberry Enterprise Server and Blackberry devices• Managed all IP phone system and Blackberry adds moves changes• Prepared and delivered preliminary monthly financials for Controller through StarBuider accounting software and excel.

Responsible for Account Auditing, Payroll, and IT SupportResponsible for maintaining the books for three different companies at one given timeAudit client files for Estimator to ensure accurate billing to both client and insuranceProcurement of AP payments to vendorsProcessed payroll as well as other confidential paper work for managersMaintained all bank accounts for each companyResponsible for office security and distribution of office keysPrepared monthly financial balance reports for CFO Staff IT support for basic desktop issues and new user account setupsManaged daily system backups on server

Responsible for Account Billing, collections, Contract Procurement, and Payroll Contract Procurement and delivery to clientsClient Contract billing using Timberline Accounting System and Job Cost ReportingSupport Project Managers with Job Cost Reports on jobs and Procurement of job information for client and subcontractorsA/R Month end reporting and close for Controller using Timberline and Excel SpreadsheetsSupport Controller with several duties (GL entries, and clerical tasks)Support A/P with Invoice entry and check runs during busy times as well as vacationBiweekly payroll processing shared with HR Coordinator Procurement of accurate timecards to ensure accurate job costingStaff clerical support for filling, typing, and other clerical dutiesFront desk coverage for phones during breaks, lunch, and vacationAccounting department support for both AR, AP, and Controller

Responsible for payroll processing and Clerical DutiesBiweekly payroll processingProcurement of accurate timecards to ensure accurate job costingStaff clerical support for filling, typing, and other clerical dutiesFront desk coverage for phones during breaks, lunch, and vacationAccounting department support for both AR, AP, and Controller

POSITION CONCEPT:Perform the daily activities associated with the maintenance/surveillance functions and provides technical assistance to customersESSENTIAL DUTIES & RESPONSIBILITIES:Tier 1 Help Desk for Internal and External CustomersInternal Desktop SupportProject dispatchingPC and Laptop configuration, preparation and distributionAnswered incoming calls to Call CenterResponsible for 24x7 surveillance of all customer, regional facilities, and equipmentAnalyze and troubleshoot all aspects of the degradation or failure to determine the best course of action for restorationWork effectively with customers, regional and corporate staff, engineers, vendors, and team members to ensure efficient, accurate, and timely response to customer concerns and problem.

POSITION CONCEPT:Provide administrative assistance to the Vice President/General Manager of the branch, as well as to the other team members. This will include organizing and maintaining office functions and providing first-line support for business application.ESSENTIAL DUTIES & RESPONSIBILITIES: Coordination & maintenance of time sheets for project time trackingInvoice procurement for office and subcontractorsResponsible for new hire process coordinationMobile communications quality assurance & inventoryServer maintenance for building security system Processed confidential paperwork for managersAnswered all payroll and benefit questions when neededPerform general administrative duties such as typing, filing, answering telephones, etc.Provide administrative support to the sales and technical staff including ordering office supplies, providing PC support, and other clerical responsibilitiesEnsure appropriate updating of the Oracle system with the branch information, as well as conduct other IS application support Prepare monthly and ad-hoc reports for management and regional useAssist engineering with the automated tracking and delivery of projectsOther duties as assigned by

ESSENTIAL DUTIES & RESPONSIBILITIES:Medical records management & hospital billingScheduling and extra dutyData processingCustomer serviceNurses in Action

ESSENTIAL DUTIES & RESPONSIBILITIES:Records management & procurement (new client paper work, scheduling of clients, payroll, & ordering of supplies)InventoryDesktop supportManaged two locationsInvoice procurement for office

Real Estate

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