Carli Ebert Email & Phone Number

Adelaide, South Australia, Australia

Office of the Hon Joe Szakacs MPMinister for Police, Emergency Services and Correctional Services

Adelaide, South Australia, Australia

Ministerial Liaison Officer/Backup Cabinet Officer Office of the Hon Stephen Wade MLCMinister for Health and WellbeingProviding a liaison between portfolio agencies and the ministerial office, to provide operational support, information and advice. Responsible for the management and monitoring of information for a broad range of issues related to the Minister’s portfolios and be accountable for ensuring high quality responses are prepared for the Minister within a politically sensitive environment where confidentiality and integrity of the highest order is critical.Duties include:• Ensuring effective liaison, communication and co-ordination between the Minister’s Office, the Department for Health and Wellbeing, other government agencies, the non-government sector, the general public, Ministerial Boards and committees, and Members of Parliament.• Facilitating the provision of timely and appropriate advice to the Minister and ministerial staff on relevant issues including queries on policy and administrative issues, draft Cabinet Submissions and relevant portfolio related briefings.• Ensuring that ministerial correspondence is directed appropriately and ensuring the accuracy and suitability of draft responses.• Ensuring advice to the Minister and ministerial staff is accurate, timely and appropriate.• Providing a service to clients of the portfolio who contact the Minister’s Office and refer these clients as appropriate.• Providing an efficient, timely, courteous and appropriate service to staff from the Department, Members of Parliament, other ministerial officers and other areas of the government and community.• Keeping abreast of portfolio related and alerting the Minister and other staff of emerging issues and opportunities.

Adelaide, South Australia, Australia

Office of the Hon Stephen Wade MLCMinister for Health and WellbeingProviding efficient and accurate administrative support to the Manager and Ministerial Team. Duties include:• Accurately proofreading and editing of Ministerial correspondence for the Minister’s consideration.• Overseeing special administrative projects within the office, including Records Management.• Providing training and induction to new administrative staff members or temporary employees, as well as training in administrative functions to all new staff members.• Responding to and assisting in correspondence enquiries from customers and agencies, including other Ministers’ offices and members of the public.• Introducing systems to ensure the timely processing of files through the Agencies and the Minister’s Office, and continuously updating current procedures to ensure efficiency and accuracy.• Providing support to the Manager on HR, building services, finance and telecommunications.• Maintaining accurate records of office assets, including PCs, phones, tablets and other IT equipment.• Providing IT support to Ministerial staff as required, including the setup of devices and general troubleshooting of PCs and other assets.• Assisting administrative staff in the registering and allocation of documents and files.

Adelaide, South Australia, Australia

Office of Hon Peter Malinauskas MLC & Hon Jack Snelling MPProviding assistance to ensure that all official records created during the term of office are managed according to the latest version of the Ministerial Government Disposal Schedule, and contribute to the efficient and effective management of Ministerial correspondence by providing a comprehensive administrative support service. Duties included:• Managing the creation, storage and sentencing of official records across all portfolios, including permanent files required to go to State Records, using the General Disposal Schedule Number 18 Version 4.• Managing and maintaining the integrity of the office’s computerised records management system, including training new and existing staff in its use to ensure consistency of procedures.• Assessing current Records Management processes and making recommendations for changes and improvements to the Office Manager.• Keeping accurate and complete records of business activities in accordance with the State Records Act 1997.• Accurately proofreading and editing of Ministerial correspondence for the Minister’s consideration.• Overseeing special administrative projects within the office, including Proactive Disclosure.Additional Tasks – Pre-Election/Caretaker ProjectsAssist in the establishment of a Project Plan of tasks required to be completed within the Minister’s office prior to the 17 March 2018 Election. Duties included:• Meeting with the Manager and staff members to assess tasks to be completed within their area or team.• Listing all tasks to be completed, assigning resources to tasks and setting timelines, adhering to a strict completion date.• Maintaining close contact with all staff members, checking in on task status and timeframes, and adjusting timeframes or resources as required.• Adjusting resources and delegation as new priority tasks evolved.• Providing support and guidance as required.• Providing regular updates to the Office Manager.

Adelaide, South Australia, Australia

Office of the Hon Jack Snelling MPMinister for HealthProviding efficient and accurate administrative support to the Manager and Ministerial Team. Duties included:• Accurately proofreading and editing of Ministerial correspondence for the Minister’s consideration.• Overseeing special administrative projects within the office, specifically in terms of Proactive Disclosure and telecommunications.• Maintaining accurate records of office assets, including PCs, phones, tablets and other IT equipment.• Providing IT support to Ministerial staff as required, including the setup of devices and general troubleshooting of PCs and other assets.

Adelaide, South Australia, Australia

Office of the Hon Jack Snelling MPOffice of the Minister for Health and AgeingProviding efficient and confidential preparation and management of Cabinet documentation for the Minister for Health and Ageing. Duties included:• Effectively managing Cabinet processes across the Minister's portfolios. • Conducting research on current policies and procedures for Cabinet and Parliamentary documentation, and providing this advice to the Minister, Chief of Staff and Administration staff.• Compiling, producing, and editing Cabinet documentation.• Accurately proofreading and editing of Cabinet Submissions and Cabinet Pink Notes.• Maintaining the Cabinet Forward Plan, providing this to the Chief of Staff, Manager and Ministerial Liaison Officers.• Maintaining Cabinet files in a highly confidential and responsible manner in accordance with the State Records Act 1997.• Liaising with the Chief of Staff on content quality and accuracy, and amending or actioning where required.• Using the Electronic Cabinet Online (Bizflow) system for the submission of Cabinet documentation, adhering to strict deadlines.• Maintaining communication with the Office of the Chief Executive and Cabinet Office, Department of the Premier and Cabinet, in relation to the preparation and submission of all Cabinet documentation.• Writing letters of appointment or appreciation to new or leaving Board Members.• Coordinating the printing and uploading of all Cabinet documentation to the Minister’s iPad.• Maintaining Cabinet decisions in accordance with State Records Act 1997.

Adelaide, South Australia, Australia

Office of the Hon Leon Bignell MPOffice of the Minister for Tourism, Recreation and SportProvide support to the Manager in the provision of efficient, effective and confidential administrative and secretarial services to the Minister during his transition into the office as newly appointed Minister for Tourism, Recreation and Sport.Assisted as both PA to the Chief of Staff and PA to the Minister, as well as providing support as Cabinet/Parliamentary officer, when required.

Adelaide, South Australia, Australia

Office of the Hon John Hill MP Minister for Health and AgeingProviding efficient and accurate administrative support to the Manager and Ministerial Team. Overseeing and supporting the Correspondence Team. Duties included:• Accurately proofreading and editing of Ministerial correspondence for the Minister’s consideration.• Following up of urgent correspondence with agencies to ensure timelines are adhered to.• Establishing and maintaining monthly reports of timelines between our office and the Chief Executive’s Office, using Objective reporting systems, and Excel spreadsheets. These reports are then used as a measuring channel for timelines and reported back through Managers.• Supervising and training the Correspondence Officer, Trainee, and overseeing the flow of correspondence through the Minister’s Office.• Overseeing special administrative projects within the office, including Records Management and end of year tasks.• Providing training and induction to new administrative staff members or temporary employees, as well as training in administrative functions to all new staff members.• Responding to and assisting in correspondence enquiries from customers and agencies, including other Ministers’ offices.• Providing daily and weekly record reports from the Records Management System (Objective) for the Minister, Chief of Staff and for the Ministerial Liaison Officer meetings.• Processing the Premier’s monthly Overdue Correspondence Report and aim to have all overdue files completed and returned prior to the next month’s report.• Following up Undertaking and Awaiting Response files.• Introducing systems to ensure the timely processing of files through the agencies and the Minister’s Office, and continuously updating current procedures to ensure efficiency and accuracy.

Adelaide, South Australia, Australia

Office of the Hon John Hill MP Minister for Health and AgeingProviding support to the Personal Assistant to the Minister for Health in the provision of efficient, effective and confidential administrative, research, advisory and secretarial services to the Minister. Duties included:• Analysing, preparing, coordinating and communicating information between the Minister’s portfolios• Liaising with the Chief of Staff and Ministerial office staff on behalf of the Minister. • Providing expert advice and assistance to the Minister in urgent or emergency situations, or in the absence of the Personal Assistant regarding Government administrative policy and procedures and managing the ramifications.• Contributing to the coordination of diary appointments including travel and accommodation arrangements, major events and functions.• Coordinating responses to invitations and overseeing a database of invitations received in accordance with the office’s records management policies.• Ensuring relevant briefing material and speeches are provided for the Minister’s diary commitments.