Carlotta Davis Email and Phone Number

Maryland State Library formerly know as the Division of Library Development & Services became a new State Agency as of July 1, 2017.

Providing secretarial support to the Chief of the Public Libraries & State Networking Branch and Education Program Specialists by: Communicating with staff, customers and vendors via telephone, computer, and in person / Completing and distributing the Branch Chief’s schedule weekly / Ordering and inventorying central office supplies for the branch / Typing correspondence such as letters, memos, charts, mailing labels, reports, hand-outs, invitations / Preparing and maintaining federal, state, division, and branch grant folders and files / Processing and data entry that includes statistics, scanning, and electronic filing / Maintaining and distributing hardcopy and electronic contact lists / Collecting, maintaining, and disseminating annual audits, budgets and Internet Policy Agreements from Maryland’s twenty-seven public library systems / Responsible for distributing mail for the division and branch daily / Responsible for coordinating mailings to other business’ and the twenty-seven public library systems using federal and commercial mail services and Maryland Inter-Library Organization (MILO) / Responsible for coordinating logistics for conferences and trainings that includes bids for sites and catering using MD approved vendors and following state and federal guidelines and procedures / Responsible for coordinating materials, equipment, food, hand-outs for conferences and trainings / Responsible for maintaining and distributing copies of the Directory of Public Libraries in Maryland and Trustees’ Manuals to the 27 library systems / Responsible for updating Maryland Library websites, collecting data, and setting up meeting logistics (Merlin, Evanced, Library Associate Training Institute, and etc.) / Responsible for distributing and collecting timesheets for the division / Responsible for assisting Staff Specialist II and Assistant State Superintendent for Libraries

Provided secretarial support to the Office of Child Care/Program Development Branch by: Processing Family Child Care Provider Grant (FCCPG) applications / Determining eligibility or ineligibility for the grant / Responsible for approving or denying expenses / Producing correspondence such as letters, memos, charts, mailing labels, reports, hand-outs, invitations / Processing applications for the Child Care Quality Incentive Grant (CCQIG) / Providing technical assistance to grantee's / Recordkeeping of expenditures, requisitions, and grants / Assisting other Divisional administrative support staff as necessary

Provided secretarial support to Economic Alliance of Greater Baltimore: Searching internet and other resource for small businesses / Verifying addresses for small businesses / Updating company records with small businesses addresses