Carly Hart Email and Phone Number

Analysis and invoice of costs for nationwide refit project. Clearing £5m of backlog to be recharged to divisions, according to a pre-set tax analysis form. Managing store budgets and continuing with recharge of other storesDealing with any arising queries and co-ordinating resolution with company AccountantRunning monthly period trend report and manipulation of data via pivot table for review by the Financial Controller and Financial DirectorHandling of the processing, payment and all business rates for the group division. Daily payments by prearranged direct debits, ensure all are set up and being paid as required by each council. Dealing with any queries from internal staff and councils. Closure of properties, requesting refunds where required. Liasing with estates department to ensure any rateable value change is applied correctly. Requesting vacant relief from councils when properties are empty. Input of all rates bills, including setting up payments as agreed with various councils. Daily bank statement reconciliation. Ad hoc direct bank payments where required.Processing invoices from suppliers carrying out work on the stores through to payment (weekly BACS payment run).Assisting with any preparation work for audit queries

Reported to the Finance Supervisor and Finance Manager, managing subcontractor payments and accounts. In addition to MS Office, systems used include in house work management system Manpack, SunSystems, Vision Excel and Crystal ReportsEntry of sub-contractor invoices onto Manpack from receipt of invoice within agreed SLA'sCheck additional charges e.g. fuel are acceptable within BCA guidelines and are accompanied by a valid receipt and ensuring that original proof of delivery (POD) documents are attached with the invoiceSupplier statement re-conciliations and enter credit notes onto SunSystems on a weekly basis, prior to payment runCollating of weekly cleared invoices into an valid excel format journal for upload (“import”) onto the financial system, SunSystems, and carrying out subsequent payment runWritten and verbal communications with both internal and external contacts including senior members of the organisation, for example emailing staff within the organisation in relation to day to day queries, or communicating with sub-contractors with any invoice queriesManagement of the query account nominal code ensuring that all queries were matched where possible for month end and reporting back to the Finance ManagerScanning and indexing large quantities of haulier paperworkGeneral 1st line IT support for office staff

Initially based in the Commercial department reporting to the Commercial Manager, before reallocating to the Central Administration team after a company wide restructure reporting to the team manager. In addition to MS Office, systems used included in house work management system STORMS and SunSystems (CFA and CPA)Management of weekly invoices to set payment dates, chasing project management team for authorisation. Dealing with subcontractors chasing payments and any queriesProviding support to team of 5 Quantity Surveyors on a daily basis involving heavy MS Excel work; working out formulae, producing spreadsheets to an understandable level for analysis on a weekly/ad hoc basisInputting, collating and distribution of weekly Productivity Report (KPI's) to be sent out to senior level management and board members. Talking through any of the figures with senior staff members as required and dealing with any arising queries or questionsDeprogramming of site work, inputting overtime etc on a weekly basis within a spreadsheet templateLettering and invoicing clients when required. Dealing with any queries from developersGeneral 1st line IT support for office staff as required

Dealing with incoming invoices, ensuring that they are authorised by relevant persons and processing onto internal system (MS Excel and later SAGE Accounting; Answering incoming financial queriesPayment of customers and clients before close of month end

Marketing and general office assistant to one of the UK's most popular musical theatre groupsIssuing of contracts and invoices. Dealing with any incoming payments to the company and ensuring that they are paid into the bankMail shots to various theatres and theatre goers to bring in more businessDevelopment of database, using MS Access, to hold contact information of a large number of theatres throughout the countryCreation and maintenance of company website, updating with tour dates and new information using MS FrontPage and latterly Adobe DreamweaverGeneral IT support to the office

Managing the addition, deletion, amendments and general daily upkeep of a large customer catalogue. Using such programs as MS Excel and MS FrontPage to create the monthly HTML basedAssisting the customer records section of the team when needed. Setting up of new customer accounts and adding new orders on to an Oracle systemResponsible for the administration of all training for a sales team, consisting of 20+ people, to ensure team are kept up to date with productsEnsuring that the internal company system is kept up to date with any new consumables products, involving a lot of supplier market research and relationship buildingManaging all new price lists from suppliers and ensuring that they are made available company wide for all sales personnel to findCreation and analysis of sales figures, on a monthly basis, using pivot tables in MS Excel for the Marketing Manager and Business Unit ManagerCollating of Product Information and creating and maintaining an up to date product libraryHandling arrangements of facilities for various team and customer meetingsHandling of all returns and customer care issues for the department within specified SLA

Reception duties, sending and sorting of internal and external post, co-management of Fax/Copier Room used by the whole company and general office junior dutiesWorking on the busy main switchboard for the whole company, which takes up to 2,000 calls a day