Real Estate: Support Director of Real Estate with lease administration, lease advisory and strategic planning responsibilities. Lead sublease tours, invoice creation, approvals, landlord and sublessee coordination across portfolio.Office Amenities Management: Responsible for the snack & beverage program, meal program, happy hour event coordination, kitchen amenities, office supplies, and VIP conference room supplies in our East Coast offices.Space Planning and Management: Responsible for all seating assignments, conference rooms, and wellness/lactation rooms. I assist in move management and am the main POC and administrator for our space planning tool, iOffice. iOffice is used to track seating, space, hotel desk reservations, and building and lab assets. With this tool I am able to gather metrics and space analytics to assist our Real Estate team in space downsizing and space additions. Parking Administrator: Responsible for managing the parking at our East Coast locations. This includes parking pass management, space utilization, visitor parking, and landlord coordination.Security Management: Responsible for access control throughout the US. This includes quarterly badge audits, updating access levels, involuntary termination & new hire coordination with HR, and building card reader maintenance. Reception Management: Responsible for our reception staff in Boston. Reception is responsible for mail, office supplies, and access control.Vendor Management: Manage service contracts for all Workplace vendors, hold monthly check-ins, manage service contract budgeting and invoicing.

Built and Implemented the Facility department work order system.Infrastructure Team Support:Monthly reporting and analytics for Infrastructure team metrics. General admin support for all teams under Infrastructure (Facilities, Lab Ops, EH&S, Site Services, Space Planning & Real Estate). This would include running meetings, general admin tasks, employee onboarding, creating training materials, and SOPs.Security Management: Solely responsible for all access control for the East Coast offices. Contract and Insurance Management: Managed all facility related contracts and COIs. This included working with vendors to get the most up to date contracts into our Contract Management Software (Ironclad) and tracking expiring contracts.

Novartis - Cambridge, MA - Reliability Team- Plan and schedule maintenance on critical systems directly impacting scientific operations across the Cambridge campus. - Act as a liaison between vendors and end-users to provide quality customer service. - Provide access and escort vendors on-site to ensure JLL and Novartis safety compliance.- Draft and seek approval for vendor and technician Safe Work Permits.- Conduct monthly janitorial site audits.- Conduct and track vendor contractor training - Create and adjust assets and PM schedules in Corrigo.

Santander Bank - Dorchester, MA- Day-to-day oversight/monitoring of service provider performance including: *tracking on-time work order completion; ensuring vendors are adhering by their SLA. *follow up on negatively reviewed work orders with vendor and branch employees *redirection of work orders *validating invoices *updating work orders based on vendor schedule *Coordinate vendor access for completion of work order requests.- Vendor Performance Manager; quarterly vendor meetings and preparation of monthly score cards for approx. 90 vendors.- Innovation Manager; lead monthly meetings and work with team members to implement innovations whether they are original or from IdeaStream (JLL's innovation portal). - Security / Sharepoint Administrator; maintain SharePoint to ensure it is up to date with the most recent account documents and information and manage and perform quarterly audits for access levels to the site for all employees/clients..- Weekly Capex/Opex Project Review; prepare and review with client to gain multiple levels of approval- Provide support to Facility Mangers and Mobile Engineering Services (MES) techs in the field.- Act as liaison between JLL vendors and other service lines within Santander to coordinate vendor meets and schedule after hours work.- Provide coverage for Facility Manager’s on PTO at Santander’s Executive Office.- Proficient in Corrigo Pro, JLL’s SaaS-CMMS Facilities Management & Field Services Platform.

Life Science/Lab Portfolio- Work with lab tenants on scheduling of work/construction, work order completion, leases and event coordination- Vendor Contract Coordination- Accounts Receivable / Accounts Payable- Tenant Requests and Work Order Management - Building Operations and Scheduling- Tenant and Vendor Certificate of Insurance Management

- Provide administrative support to the Property Manager and Property Teams in order to ensure efficient operational organization. - Responsible for maintaining day-to-day relationships with tenants and vendors.- Invoice processing and tracking- Inventory tracking and ordering- Tenant and vendor COI management- Proficient in Angus work order system, Yardi Voyager, and Microsoft Office

-Draft clients floor plans using SmartDraw software-Adhere by strict deadlines

Summertime Seasonal

Responsibilities:-Assist patients in an individualized exercise program-Assist in orientations for cardiac and pulmonary patients-Administer 6-minute walk tests-Exercise prescription for patients -Competence in taking heart rate and blood pressure and reading ECG rhythm strips