Carly Caruso Email & Phone Number

Toronto, Ontario, Canada

Pickering, Ontario, Canada

Toronto, Ontario, Canada

• Ensure that all team members are able to succeed in their own role and have access to the tools and resources they require to do so with ease.• Supervise Administrative team members.• Ensure everyday operations of the office are running smoothly.• Creation of Standard Operating Procedures.• Onboarding and training new team members.• Payroll Administration.• Accounts Payable.• Arrange monthly newsletter, printed and digital• Sponsorship coordination – all… Show more • Ensure that all team members are able to succeed in their own role and have access to the tools and resources they require to do so with ease.• Supervise Administrative team members.• Ensure everyday operations of the office are running smoothly.• Creation of Standard Operating Procedures.• Onboarding and training new team members.• Payroll Administration.• Accounts Payable.• Arrange monthly newsletter, printed and digital• Sponsorship coordination – all communications for requests, monetary donations, swag, signage, social media.• Event coordination in conjunction with our Director - planning, liaising with outside suppliers & organizers.• Creating dynamic mass email campaigns to subscriber databases.• Deployment of technological systems and programs.• Facilitated the change-over from Office 365 to Gsuite.• Transaction reports - maintaining Quarterly Report database.• Group Benefit Plan administration.• All permanent signage – open house boards, for sale/lease signs.• Mediator.• Special projects as assigned or organically emerge. Show less

Toronto, Ontario, Canada

• Welcome all clients and guests to our office• Conduct Weekly Team Meeting• Assist Director with planning community sponsorships, marketing opportunities & team events• Maintain Overall Office Organization & Supplies (office, kitchen, bathroom, cleaning, etc)• Communicate Listing Updates to Team• Maintain Basecamp Information• Track agent lead distribution• Produce quota reports and additional reporting as required• Prepare and load listings onto MLS, including… Show more • Welcome all clients and guests to our office• Conduct Weekly Team Meeting• Assist Director with planning community sponsorships, marketing opportunities & team events• Maintain Overall Office Organization & Supplies (office, kitchen, bathroom, cleaning, etc)• Communicate Listing Updates to Team• Maintain Basecamp Information• Track agent lead distribution• Produce quota reports and additional reporting as required• Prepare and load listings onto MLS, including writing copy• Create brochures, websites & other marketing material for all listings• Create social media content for all listings, events & company happenings• Convey showing instructions to main Re/Max office • Prepare info for Open Houses• Submit closing paperwork to broker and lawyers• Liase with lawyers and broker office• Implement post close plan• Book showings & prepare offers• Book inspections if required• Accounting Set Up and Maintain All Files• Open and Distribute Mail• Inventory Signs and Lock Boxes• Invoice Processing• Invoice Client expenses and track payments• Bookkeeping Preparation• Ensure all forms, tools and resources are prepared and ready for team members• Respond to calls and front desk requests• Deal with IT Support• Develop ongoing strategies for improvements• Maintain Twitter feeds, Facebook & Instagram pages as required• Assist with e-newsletter research and implementation• Assist with ongoing client touch points Show less

Toronto, Ontario

Re/Max Hallmark Realty Ltd., Brokerage

• Handling all Operational and Administrative Functions and ensure all tasks are performed proactively so that Team Lead is able to focus on Lead Generation• Coordinating Team Lead’s time, calendar, scheduling, including travel/training/Client events/social events• Developing and implementing systems and processes for Vendors, Buyers, lead generation, contact database management and back office support• Maintaining daily contact with all active clients via phone, email… Show more • Handling all Operational and Administrative Functions and ensure all tasks are performed proactively so that Team Lead is able to focus on Lead Generation• Coordinating Team Lead’s time, calendar, scheduling, including travel/training/Client events/social events• Developing and implementing systems and processes for Vendors, Buyers, lead generation, contact database management and back office support• Maintaining daily contact with all active clients via phone, email, hand-written notes• Coordination of full Listing process, from first client contact, staging, photography, loading listings to MLS, Open House coordination, marketing materials production and distribution, liaising with clients and interested agents, through to final sale documentation and submission to lawyers, mortgage brokers/banks and implementation of client after care program.• Developing and maintaining filing systems (listings, contracts, legal, correspondences, etc.) and computer databases.• Responsible for implementing proactive marketing plans to attract more Clients via targeted pop-bys, focused farming, proactive calls, Client parties, Social Networking events, B2B networking, community events, local business emphasis, community presence• Responsible for training, consulting, and holding accountable all administrative team members, vendors and suppliers Show less

Toronto, Ontario

Executive assistant to a very busy Entertainment Manager. Handled complex calendaring and travel arrangements for executive and all talent, including The Tenors, Neverest and others.

Toronto, Canada

• Schedule management, travel arrangements, tasks as assigned for company President• Preparing meeting materials & presentations• Support to outside sales team• Support to all internal office staff• Sales data management & analysis (Microsoft Access & Excel)• Distribution & communication with suppliers regarding sales data, inventory & logistics• Extensive knowledge of LCBO’s supply chain system• Logistics & inventory management of all products in the company’s… Show more • Schedule management, travel arrangements, tasks as assigned for company President• Preparing meeting materials & presentations• Support to outside sales team• Support to all internal office staff• Sales data management & analysis (Microsoft Access & Excel)• Distribution & communication with suppliers regarding sales data, inventory & logistics• Extensive knowledge of LCBO’s supply chain system• Logistics & inventory management of all products in the company’s portfolio among all LCBO warehouses & stores• Handling private orders for customers• Website updates, maintenance and design• Filing, drafting correspondence• Maintaining office supplies & all business cards, stationery & feature cards• Designing, printing and distributing product information sheets, restaurant wine lists, feature cards & informational material for Licensees using MS Publisher, Adobe Photoshop • Product photography and graphics management• Updating & distribution of price lists• Preparation of bi-weekly company newsletter & email distribution to over 3000 recipients• Assistance with special events organization; sourcing products, staffing, maintaining RSVP lists, display material, handouts, product information cards and price lists • Welcomed clients, associates, couriers & guests in a professional, always-friendly manner• Managed incoming & outgoing mail• Answering and directing all incoming calls Show less

Toronto, Canada

• Reporting to President and CEO• Responsible for all decision making in Production, Shipping/Receiving• Manager of purchasing, including obtaining quotations, negotiating cost and processing POs• Inventory control, budgeting, and maintenance • Responsible for full product assembly process• Quality Assurance of all printed material • Sound knowledge of International and Domestic shipping procedures and laws

Toronto, Canada

• Responsible for receiving and directing all incoming calls using Meridian system• Executive Assistant to VP of Finance and entire Accounting Department• Provided customer service and minor technical support • Developed and maintained various databases in Excel and Telemagic• Office management, including purchasing of office supplies and furniture• Renovation co-ordination, all maintenance and repairs• Processing and distribution of all incoming/outgoing mail