Monitors vendor contracts, assuring they are in compliance with the Health Department policies and procedures. Provides administrative support to the Health Officer of the local health department.Manages consultant contracts process.Responsible of the consultant’s onboarding ensuring all the documents and training are completed in a timely manner.In coordination with the Division Directors, prepares the consultant renewal letters according to the terms of the contract.Ensures the consultant licenses and insurance liabilities are updated, and all the mandatory trainings are completed.Supports the bureaus and programs with the recruitment of consultants using social media.Organizes and maintains the consultant’s physical and digital files. Monitors vendor contracts and their renewals, notifying the bureaus and programs when they are about to expire.Tracks vendors and consultant payments, informing the directors when an adjustment in the contract is needed.Performs Credit Cards reconciliation for the Fiscal Department.Performs random and programmed audits following the health department policies and procedures.Reviews policies updates and new policies in development, monitoring the completion of the policies until they are distributed to the staff. Answers the Spanish line in order to refer the clients to the appropriate bureaus or programs.Participates in the Language English Proficiency committee that meets every other month to serve the population that does not speak English.

Managed Health Officer and Deputy Health Officer’s calendars.Set up and coordinated meetings with government agencies and corporations.Kept and updated a community database directory from Harford County.Prepared, merged, distributed and reviewed internal and external business documents.Designed presentations for virtual and external meetings.Assisted the Health Officer during his public virtual presentations.Prepared and recorded minutes of the Health Officer meetings.Participated in Health Officer's weekly and monthly meetings with his senior executive team.Reviewed, modified job descriptions (MS22’s), and State forms required for HR purposes.Coordinated and arranged interviews with the Health Officer for open positions and internships opportunities.Planned and organized virtual, offsite, and onsite meetings up to 300 people.Processed payments and invoices digitally.Handled confidential information and organizational changes with discretion.In charge of publishing job recruitment opportunities using LinkedIn when needed.In charge of the Spanish language line.Other projects assigned by the Health Officer.

Zumba Fitness Instructor at Fallston Parks and Recreation, Harford Community College and Bulle Rock

Assumed primary responsibility for scheduled and un-scheduled helpline calls.Provided crisis intervention and advocacy services to victims of domestic violence and sexual assault.Set up appointments and completed the intake for counseling services, recording all the findings and client’s needs.Managed crisis and counselors’ calendars, communicating any change requested by clients.Led the Lethality Assessment Program in Harford County partnering with Law enforcement.Trained and supported law enforcement agencies as part of the Lethality Assessment Program.Gathered and maintained lethality statistics from Harford County law enforcement agencies submitted to the Maryland Network Against Domestic Violence.Pursued opportunities to build strategic relationships with law enforcement agencies.Provided Lethality Assessment training to new staff and volunteers as part of SARC’s Basic Crisis Response Program. Reviewed the staff Lethality Assessment forms and the Police Reports submitted by law enforcement agencies and addressed any concern from Sarc’s leadership team.Led the Spirit Committee Team in charge of SARC’s Recognition Program.

Provided 1:1 client support for victims of domestic violence, sexual assault and sex trafficking, in a residential setting. Assisted in providing case management support to Safe house clients through advocacy and referrals, following the action plan developed by the Case Manager.

Processed vendor invoices and responded to their enquiries when needed.Posted vendor invoices and credit memos to the Account Payable system.Prepared detailed vendor reports for customer satisfaction, and pay bill back using excel spreadsheets.Reconciliation of invoices and receiving documents for inventory purposes.Kept Purchasing Department informed about discrepancies found during reconciliation in order to process payments.Prepared direct invoices when products where sent directly to customers.Data entry of Coupons related to frequent buyer cards.Digital filing of invoices, checks and payment documents.

Screened and recruited candidates for open positions using Talent Center software (Taleo).Planned and organized mass onsite interviews during peak times.Performed the hiring process using PeopleSoft and online forms.Conducted individual and group orientations up to 15 people.Monitored payroll and attendance tracking systems.Managed HR issues delivering fast responses to employees questions and concerns. Generated HR staffing tracking reports for managers.Attended offsite recruitment events around the county representing Macy’s.Participated in staff morning meetings and employees rallies when needed.Managed and used social media to promote onsite recruitment events.Used job banks to recruit candidates for open positions. Kept organized and updated all employees files.Handled with discretion confidential information regarding associate relations issues.

Supported job seekers onsite or by phone when accessing the Maryland Workforce Exchange (MWE) system.Prepared document packages for weekly seminars.Maintained updated and organized the digital file forms used for client’s intakes and seminars. Kept job seekers informed about job fairs and recruitment events.Managed calendar events for the weekly seminars programmed. Consolidated data and reports for the Workforce Center. Assisted the Employment Specialists when needed.

Provided support to the Human Resources staff during the recruitment, hiring and orientation process during the peak time of the year.

MACYS INC. MID ATLANTIC REGION (Joppa, MD) Regional Administrative Assistant8 Districts: 112 storesApril 2009 - July 2014Managed the three high-level senior executives’ calendars: Operations VP, Visual VP and Security VPPrepared presentations for meetings with the executive committee and the CEO.Maintained and distributed telephone directories to the Region and Districts.Managed departmental budgets and expenses, submitting and approving up to $5,000.00.Planned and organized onsite/offsite meetings, corporate events and staff meetings up to 350 people.Managed travel arrangements for the Mid-Atlantic region senior executives. Ordered and replenished supplies for the executive team. Processed vendor payments and invoices.Provided administrative support to three senior executives during annual performance reviews. Handled confidential information and organizational changes with discretion.MACY’S EAST - DELMARVA NORTH (Joppa, MD) Administrative Assistant to the Operations Vice-PresidentDecember 2006 – March 2009