Carmina E. Email & Phone Number

Canada

Ottawa, Ontario, Canada

Human Resources:Manage HR administration tasks, ensuring confidentiality and accuracy.Facilitate seamless onboarding by maintaining HRIS (Oracle) records.Oversee payroll submissions and ensure timely payments.Ensure precise and compliant HR operations.Handle various functions including onboarding, benefits administration.Gather and manage timekeeping data.Collaborate with talent acquisition for candidate management.Develop onboarding training materials.Prepare documentation for assignments.Procedures and Processes:Experience in developing, implementing, and managing administrative processes.Analyze productivity metrics and implement process improvements.Support implementation of risk compliance strategies.Correspondence:Conduct research and synthesize data for responses and reports.Establish ongoing communication with external stakeholders.Finance:Create Excel financial forecast workbooks.Conduct data entry with accuracy.Generate reports and dashboards for data visualization.Analyze financial information and provide insights.Trained in SAP.Consultation and Liaison:Provide analysis, advice, and recommendations on administrative issues.Collaborate with management and corporate services.Work within an intra-departmental environment for planning and operations.

Ottawa, Ontario, Canada

•Managed, monitor and coordinate senior managements (up to and including the Director) calendar, meeting materials, action items and inbox.•Prepare, manage and coordinate senior executives’ Microsoft Office Outlook including electronic mailbox, calendars and agendas.•Handled all aspects of the shared inbox, e-calendar and agendas.•Provided advice and guidance to senior management on various issues such as agenda, Ministerial Briefing calendar, procedures, policies and programs aimed at bettering the department prioritizing the flow of information in an office environment.•Drafting and sending of Acting Memorandum for the Director and Director General.•Scheduled and organized meetings.•Planed, supported, advised and handled all scheduling aspects including videoconference, catering and taxi requirements.•Scheduled and organize Ministerial briefings and meetings. Manage and coordinate logistics for events such as meetings and/or conferences including boardroom bookings and conference calls.•Attended meetings and took meeting minutes. •Booked and coordinated travel for senior management (up to and including the Director) using the travel system and HRG (Hogg Robinson Group).•Liaised and consulted with the Minister’s office, Deputy Minister’s office, Associate Deputy Minister’s office, senior management, corporate services and the sectors on all issues pertaining to meetings/activities.•Processed executive and ministerial correspondence ensure document tracking through producing reports for senior management.•Developed, prepared and maintained filing and an in house bring forward systems to track deadlines and deliverables for the office of the Director general and Director

Ottawa, Ontario, Canada

• Documented business rules related to financial support services provided to stakeholders.• Assisted in designing wireframes for briefing materials requiring senior management approval.• Provided administrative and financial support services for stakeholders for local and regional clients.• Updated and maintained the Bring Forward List on a daily basis.• Prepared financial documentation for Payables at Year End (PAYE).• Tracked and updated active/outstanding dockets using the GCCMS communication tracking system.• Edited and formatted briefing materials, such as Memorandums to Cabinet, which required approval from senior management (up to and including the Assistant Deputy Minister).• Manage, monitor and coordinate senior managements (up to and including the Director) calendar, meeting materials, action items and inbox.• Prepared travel claims for internal and external members, such as senior management, colleagues and stakeholders.• Acquired knowledge in HR procedures, such as Acting Appointment Requests for executives and non-executives.• Prepared hiring process documents for new employees entering the department.• Developed reporting systems aimed at managers for budgetary operating and capital expenditures.• Prepared analysis on financial expenditure, such as forecasts and financial budgetary reports, and projected budgetary costs using multiple financial systems, such as M.R.S and ABACUS.• Maintained and coordinated reconciliation of financial balances in ABACUS system.• Maintained and updated financial management systems, such as ABACUS system.• Conducted reviews relating to the development of financial policies, procedures, and systems.

Ottawa, Ontario, Canada