Carol Atherly Email & Phone Number

Germantown, Md

I provide Executive Administrative support to The Associate Director of Science for High Energy Physics including managing his calendar, scheduling both domestic and international travel and preparing and tracking expense reports. I also created a streamlined International Travel Kit to ensure accuracy and more effective communication between scientists, project managers and administrative staff. I am responsible for overseeing the reception area, including greeting visitors and responding to telephone and in-person requests for information. I schedule domestic and international travel through Concur online application including processing Visa applications and ensuring all international guidelines are met for Associate Director’s staff. I process sensitive government correspondence packages through tracking process ensuring timelines are met. I prepare necessary paperwork to admit visitors to secure DOE site and screen incoming phone calls daily, taking messages and routing calls when necessary.

Hagerstown, Maryland

I provided administrative support to Directors in the Global Ops Tech Division and their teams, which included over 500 technicians and project managers located across the United States and offshore. I collaborated with the Director's Chief of Staff to maintain a spreadsheet that tracked over 900 contractor and full time employees throughout the hiring process. I also scheduled national and international travel through the Concur online application and subsequently prepared and tracked expense reports, ensuring timely and accurate payments. I coordinated Major and Minor production release projects and checkpoint call lists for application development teams, ensuring all projects going into a release were accounted for and accurately reported on a PowerPoint presentation for Senior Leadership review. I partnered with staff to resolve software and hardware issues with technical Help Desk and attended and transcribed minutes for team meetings. I prepared PowerPoint presentations for Town Hall Meetings, and managed multiple calendars.

Frederick, Md And Hagerstown, Md

I provided administrative support to the Vice President and his direct report managers, supervisors and staff in Loss Mitigation, Legal, Bankruptcy and Foreclosure Departments including maintaining organization charts for over 300 employees. I partnered with facilities and IT to provide conversion data in the move of equipment and 50 employees to switch to an upgraded computer and telephone system. Later, when the Frederick, Maryland site was closed, I was the project leader for the closure of the site involving the relocation of 30+ Loss Mitigation employees to the Hagerstown, MD site. I was responsible for transitioning the remaining employees to a telecommuter environment which included the distribution and training on new WYSE devices and VPN phones. To support the delivery of a monthly incentive program for over 200 employees, I prepared an Excel worksheet to administer the payout to employees, including tracking current and former employees, salary ranges and eligibility of incentive payout requiring the utmost confidentiality. I was responsible for coordinating Employee Events for over 150 employees including establishing budget, obtaining necessary approvals and arranging catering.

Frederick, Maryland

I was the project leader of a litigation matter involving 700+ loans. I maintained 1400+ files and upheld data integrity for a master spreadsheet used as the primary vehicle of communication between FNMC, our trustee organization and outside counsel handling the lawsuits. I tracked and processed vendor billing on over 300 litigation matters totaling 1 million dollars yearly, involving timely turnaround of payments, resolving discrepancies, and preparing correspondence to resolve billing issues. I also compiled information for customer communication, mass mailings and reports.

Frederick, Maryland

I conducted new hire orientation for new employees including obtaining computer entitlements, filling out appropriate and personnel documentation, managing payroll and supplying information on health and other benefits.