Part-Time. Office Manager/Administrative Assistant

Job ended 2/15/2023Church Administrative Assistant part-timePurpose: To provide secretarial, administrative, and bookkeeping services to the pastor and church officeAccountability: To pastor as head of staff with access to the Personnel Committee at any timeResponsibilities:• Publish and copy the church bulletin reflective of upcoming Sunday and contact the upcoming Sunday liturgist• Publish and copy the church monthly newsletter• Publish and copy the board meeting agenda packets, the committee meeting packets, and the church annual report• Perform accounting responsibilities as treasurer (i.e., bill paying and payroll)• Answer the phone• Manage office supplies and equipment• Maintain the church database (PowerChurch) and print church directories periodically• Maintain an accessible filing system• Prepare checks for incoming bills• Other job-related tasks as necessaryTechnology skills:Proficient in Microsoft Office Suite (specifically - Word, Excel, and Publisher), the current church database software, and Gmail.Financial Duties:• Expense reports• Billing• Payroll• Purchasing• Provide Reports to CPA10/16/18 to 11/16/2018 First Call Staffing, Admin (Job competed) Customer Service Answer phones Assist callers with registration problems Call center, registration data input, Other assigned tasks

Church of God Ministries ( job ended) Customer Service Answer phonesin Assist callers with registration problems Call center, registration data input, Other assigned tasks

Greet Visitors Answer Telephones Assist employees with application Review application and make sure insurance form is complete or waiver Review Application Documents and evaluate if they meet customers position requirements. Fill hourly positions within timeframe established on individual clients Complete I -9 form Process E-verify Process background checks Administer Drug test Document drug test results Decide where is best place to place them for their experience anbud out needs. Maintain files and documentation Process payroll Answer any question and/or resolve any payroll problems Review insurance selection or waiver Answer payroll questions Process any payroll changes as needed Attend and Participate in Job Fair Terminate any employee, if needed, due to job ending or other reasons. Process FMLA Purge out dated files according to regulations Avionte Database

Volunteer Coordinator, Temporary position. (job ended)Greet VisitorsScreen prospective Volunteers for DirectorProcess incoming calls and transfer, as neededMaintain Record of Volunteer ServicesMaintain Supplies for office and ICU/Surgery Waiting roomsSchedule additional Volunteers, as neededPrepare Visit list for Pet TherapyPrepare Monthly report for Volunteer HoursPrepare Monthly report for RSVP Senior Services Center.Pickup and deliver mail.Order Printing for Packets for new patientsPick up Get Well wishes from Print Shop and Deliver to patients as neededKeep track of Pet Therapy Visit to be included in Monthly Report. Maintain Support of Volunteers for Mailing Mammogram LettersAssist all Volunteers as needed.Order supplies for “Courtesy Cart”.Order supplies for “Born To Read” programOrder Office Supplies via FSIFor new Volunteer call and Check ReferencesMake file for new VolunteersDo local background checkMaintain good relationship will all volunteers and staff

Office Management Support Duties: • I manage office functional areas. • Monitor and control Commanders office operations. • I provide technical guidance on streamlining administrative functions to other DCMA employees. • Deal directly with higher headquarters in matters relating to action items and data calls. Ensures DCMA personnel are notified of communications and action items that pertain to them and keep employees informed of changes and requirements. • I coordinate the preparation of data for recurring and special reports for submission.• I interpret and disseminate instructions; develop reporting formats; and extracts data from records.• Coordinate the scheduling of Conference Rooms • Coordinate the scheduling of Call-In-Mtg phone line. • Participates in or conducts special studies. • Coordinates with the travel agent, and any agency personnel regarding mode of travel and other travel requirements. • Makes reservations for hotel accommodations, vehicles, and other meeting requirements. • Prepares itineraries for the Commander and Deputy ensuring compatibility in scheduling and commitments. Office Policy and Process Improvement Duties: • I assist in development and implementation of procedures, methods, and techniques for application throughout the office. • I develop SOPs and/or policy memos to establish procedures/guidelines on administrative processes. • I recommend administrative improvements to enhance internal operating programs. Office Information Technology Duties • I provide office automation support for electronic word processing, electronic spreadsheet, database management.HR In-processing New Hires • I process incoming personnel with required documentation needed Access E-Verify to Verify New Hire’s identify. o Personnel Actions, Promotions, Resignations, Special Actions, etcGeneral office duties and Correspondence• Maintain list of all property.

• Answer Telephones and direct to proper person • Screen Commanders calls • Draft Letters of Appreciation for Commanders signature • Maintain Squadron Civilian Personnel files • Review Enlisted Performance Reports, Officers Performance Reports & Promotion • Recommendation Forms • Prepare and Review Commendations • Review and submit timecards for Squadron Civilian employees • Prepare and Distribute Newsletters to squadron • Maintain Calendar for Commander, Deputy and other staff. • Maintain list of Responsible Officers log and update/distribute weekly • Maintain Squadron Responsible Officers log and update/distribute weekly • Prepare Travel Orders for Commander, Deputy Commander and SC Commander • Prepare Travel Voucher for Commander, Deputy Commander and SC Commander  Maintain Personnel files for Commanders/Deputy’s office Personnel Actions, Promotions, Resignations, Special Actions, etc  Prep for Interviews