Carol Searing Email & Phone Number

Duluth, Ga

Provide analytical support to the Credit Department on all architectural projects over $20K with primary focus on those projects where the company has lien or bond rights. Provide guidance and expertise throughout the lifecycle of the project ensuring that all notices are filed timely to retain lien/bond rights. Also process all collection and bankruptcy accounts to their closure.

Provided administrative support to the President of Getronics, North America, as well as maintained the contract and P&L library. Oversaw the President’s schedule, itinerary and travel arrangements ensuring compliance with company policy. Organized and generated data for staff and team meetings and prepared routine letters, reports and presentations. Processed all travel expenses using Concur. Reviewed and approved timesheets and expenses for President and his direct reports within stated timelines. Key participant in the design and development of the Contract Management system. Maintained and monitored the computer database to house all incoming contracts, P&L’s and backup documentation for the Company resulting in process improvement, efficiency and timely approval of all contracts. Published guidelines for the contract approval process and consulted with users to ensure appropriate processing. Routed all incoming contracts for approvals and execution and ensured that approved contracts were properly signed and uploaded into the database. Acted as trusted assistant in time of transition by holding sensitive information in strict confidentiality.

Provided analytical support to the Financial Industry on all field orders up to $5M in revenue. Reviewed and processed all incoming field orders, including sales, loans, interdepartmental equipment orders and maintenance contracts, to Order Billing with primary focus on contracted gross margin accuracy and project P&L. Provided guidance and expertise throughout the lifecycle of hardware/software/services engagements from contract signature to A/R collection with emphasis on actual project financials versus the plans. Provided financial planning and analysis for GFS North America Group including actuals reporting, sales forecasting and business reviews. Maintained database of third party software licenses sold to our clients ensuring that maintenance support was enabled and that third party vendors received proper fee payment which resulted in significant savings to the company. Provided status reports on current A/R, Unbilled A/R, Contract Loss Reserves and margin gain/deterioration. Performed an equipment inventory audit to ensure appropriate accounting for all hardware.

Provided analytical support to the Financial Industry on all field orders up to $1M in revenue. Reviewed and processed all incoming field orders, including sales, loans, interdepartmental equipment orders and maintenance contracts, to Order Billing with primary focus on contracted gross margin accuracy and project P&L. Provided guidance and expertise throughout the lifecycle of hardware/software/services engagements from contract signature to A/R collection with emphasis on actual project financials versus the plans. Provided financial planning and analysis for GFS North America Group including actuals reporting, sales forecasting and business reviews. Provided status reports on current A/R, Unbilled A/R, Contract Loss Reserves and margin gain/deterioration.

Provided analytical support to the Director of Finance. Reviewed and processed all incoming field orders to Order Billing ensuring proper funding, recognition of revenue and billing on each order. Processed field purchase orders ensuring the accuracy of cost and revenue against invoice. Created financial reports with daily, month-end, quarter-end and year-end financials for the Director of Finance and provided advice on issues and opportunities to improve gross margin and cash flow. Reports include ad-hoc, forecasts, watches, accounts receivable, and order/ revenue numbers. Part of a team that worked to convert MAF project numbers to OPA project numbers in new Oracle Project Accounting system. Processed all third party vendor invoices and fees, and reconciled commission accounting inquiries/issues.

Provided software support on imaging applications including implementation, design and installation. Contributed to a major credit card corporation folder project by building and administering acceptance test plans as well as writing the system administration documentation.

Provided administrative support in various positions and departments with increasing responsibility to a team of Branch Managers, Sales Managers, and Area Directors. Responsible for handling and maintaining all personnel files for department and processing all human resource related transactions for those employees including hiring paperwork, approving timesheets, payroll changes, disability, commissions and termination paperwork. Safeguarded confidential and highly sensitive information including executive level career profiles, performance reviews and payroll. Oversaw mangers’ schedules, itineraries and travel arrangements ensuring compliance with company policy. Organized and generated data for staff and team meetings and prepared routine letters, reports and presentations. Managed all incoming phone calls, mail and email for each manager. Also handled phone board for two large field engineering branches, taking service calls and dispatching field engineers. Reviewed and processed payment of all A/P invoices keeping an accurate log of all payments. Trained newly hired assistants on proper policies and procedures.