Core responsibilities: Manage President and CEO’s schedule; reviewing and assessing urgency and priority of confidential and politically sensitive requests and ensuring high quality, timely and accurate delivery of required information. Provide advice and guidance to diverse stakeholders including ministries and government representatives, health authority partners and organizations, educational institutions, general public, Board Directors, and PHSA staff. Liaise with senior executives, board members and leadership across the organization and related entities as required to collect data and produce a variety of documents for President and CEO for Ministerial and public consumption. Draft briefing notes for executive review and guidance. Disseminate daily information to senior leadership and ministerial officials. Fulfilling Freedom of Information requests in accordance to legislation. Tracking of action items and commitments for the CEO’s action.Management of CEO Office Operations includes: Overseeing and ensuing the administrative operations of the CEO office including budget and invoice management, payroll and expense submission, office supplies, furnishings, appliances, and security. Coordinate Executive Committee meetings including development and dissemination of agenda, materials, presentations, required equipment and minutes/actions. Design, maintain, and communicate processes, protocols, records, files and distribution systems for correspondence and reports including a “bring forward” system for the President and CEO. Coordinate events such as conferences, including assessing and booking facilities, arranging equipment and transportation/travel, and preparing related materials. Assist with support to the Board of Director on President and CEO’s behalf as required.

As Sr. Manager Administration and Governance Liaison (2016 – Present)Core responsibilities: Focuses on Board planning and coordination on behalf of the Office of the Provost and Office of the VP Finance, representing approximately 80% of the material reviewed by the Board of Governors; identifying and advising on governance issues for the Provost Office. Manage, facilitate and assist Faculties in securing Senate, Board and Ministerial approval for new degrees and programs. Prepares recommendations and strategies for the portfolio leads to consider, while ensuring that the department runs as smoothly and efficiently as possible. Special projects as assigned including critical hire on-boarding, conference project management and special delegations.Liaison, coordination and collaboration: Primary point of contact at the Office of the Provost for all matters relating to University governance and includes liaising on behalf of the team with the UBC Board of Governors, University Senate, the Office of the President, other VP offices across both campuses, senior leadership at UBC Properties Trust and UBC Investment Management Trust, as well as various levels of government, industry innovation partners, strategic donors, and the public. Ensures that the team maintains collaborative relationships with the diverse reporting units within the portfolio and the institution at large and assists in the production of material for Board review, including document formatting and editing for style and consistency, as well as maintaining the historical database for follow-up and progress check-ins.

Core responsibilities: Administration and operations management of an executive level office with a large portfolio. I prepare recommendations and strategies for the portfolio leads to consider, while ensuring that the department runs as smoothly and as efficiently as possible; and that our team makes concrete and sizable contributions to the University’s goals. My focus includes identifying strategic issues within the portfolio; Board planning and coordination, human resources and portfolio well-being, communications, and coordination community engagement.Office Management: Management of the Finance Leadership Offices includes, but is not limited to budget oversight and management, vendor relation, identifying IT needs and areas of improvement, accounts and invoice approval and office operations procurement. I am fully engaged on the different priorities and projects for the 3 departments in our office and proactively work on timelines and resource allocation for the Executives’ consideration.Executive Assistant responsibilities: Executive Assistant to the Vice President Finance and I support this office by strategically and proactively managing challenging, demanding and complex day-to-day schedules, complex travel expense reporting, meeting coordination and logistical assistance including commitments outside of the University environment.Accomplishments: Successfully managed and delivered a new office environment model for the office of the VP that integrated 3 different senior level financial units into a single, cohesive, collaborative and engaged group. Reduced the headcount of the administrative staff supporting the VP office from 3 to 1. Simplified processes for the delivery of material to the Board of Governors and Executive Team meetings.

Provided Executive administrative support for the President and the Chief Financial Officer as well as Senior Executives in the International, Finance and Accounting departments. Support included managing busy day-to-day calendars, complex international travel arrangements and travel expense reporting.Day-to-day duties included but were not limited to: * Preparation of detailed power point presentations for confidential projects* Coordination and production of documents for the distribution to the Senior Leadership Group* Assistance in arrangement large meetings and executive level retreats* Administrative Support for the Finance and Accounting department included the production of on-boarding schedule and materials for new hires, travel arrangements and expense reporting for Senior Managers* Served as point-of-contact and liaised with different departments to ensure timely service on all matters relating to telecom, computer issues and ITneeds

* Provided senior executive assistant and secretarial support for the Assurance and Business Advisory department, including administrative support for 6 partners, 3 principals and senior managers, including preparation of documentation issued to client’s Board of Directors and Audit Committees* Responsible for the issuing of invoices to client, including reconciliation of accounts* Responsible for the day-to-day management of Partner’s schedule, including client meetings, travel arrangements, professional development training, client contacts, expense reporting, etc.* Provided expert technical support for the production of highly sophisticated proposal documentation* Extensive preparation of business presentations

* Provided executive administrative support in a fast-paced and multi-faceted environment to the Vice President International and GM India and the Vice President Latin America and Toronto based support for the President, Asian Operations. This support included complex meeting scheduling and international travel arrangements within the constraints of a busy schedule* Managed the day-to-day operations of the Latin America department* Managed and prepared the budgets for the Latin America and International departments, which included the successful reduction of overhead and consulting costs year-over-year * Managed the day to day activities of Sun Life’s investments in Chile, which included cash flow analysis, management of bank accounts and payment of local invoices, research and translation work to be distributed to executive management* Served as point-of-contact and liaison for staff in the international operations* Successful co-ordination and production assistance of ad-hoc projects such as Sun Life Financial's Public Accountability Statement, International Leadership Conference video and Employee Recognition video