Executive Assistant
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail and correspondence, including e-mail and faxesComposes and types routine correspondenceCoordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetingsOrganizes and maintains file system, and files correspondence with other recordsAnswers and screens telephone calls, and arranges conference calls; coordinates schedule and makes appointmentsGreets scheduled visitors and conducts to appropriate area or personArranges and coordinates travel schedules and reservationsConducts research, and complies and types statistical reportsPerforms other duties as assignedOrganize and maintain team calendar, budgets, files and filing systemPerform all weekly billing functions for service related work ordersAssist with job quotes and invoicingGenerate confidential reports as neededEncouraging compliance with company policies and proceduresMaintaining accurate, orderly and up-to-date filing systems for all administrative recordsMaintaining security of all files and records
