External communications/marketing/advertising: Managing ext comms and marketing campaigns including print, paid social media and Google advertising, email campaigns; photo and video shoots; graphic and video design.Business Improvement: Identifying and implementing business process improvements and improving communication flows cross-organisationSocial media: Managing social media activity and campaigns across multiple platforms, for business development, community and… Show more External communications/marketing/advertising: Managing ext comms and marketing campaigns including print, paid social media and Google advertising, email campaigns; photo and video shoots; graphic and video design.Business Improvement: Identifying and implementing business process improvements and improving communication flows cross-organisationSocial media: Managing social media activity and campaigns across multiple platforms, for business development, community and recruitment. Collaborating with external stakeholders to promote careers at sea Website: Managing website content development, refreshing content and ensuring compliance. Redesigning a new website structure to meet the needs of the audience and provide improved, logical navigabilityBusiness Development: Identifying new markets and working with BD colleagues to generate new business/income.Projects/Commercial: Leading on the development of an online booking portal via Shopify, working with curriculum and third party to ensure the system meets emerging business needs. Brokered and leading on a sales partnership with a third party, managing relationships and ROI/VFM Events: Leading and managing a range of high profile events, working with external and internal stakeholders to deliver high quality outcomesOps Management: Managing the completion of quarterly performance monitoring and budget setting reports, collating information and managing completion; attending meetings with the Executive to review achievement of targets for finance, H&S, student recruitment, HR, quality and business developmentHR Management: Managing HR metrics and compliance including sickness/return to work, turnover, mandatory training, annual leave, CPD and working with line managers to resolve issuesLeadership: A member of the Campus Management Team and the management teams of two curriculum areas. Leading positive change. Show less

• Leading onto the establishment and managing the weekly Recruitment Community of Practice, developing Terms of Reference, identifying stakeholders, planning weekly agendas, inviting relevant stakeholders to present items. Chairing the weekly calls, taking the notes/actions and setting up a shared library to house these and related documents. Following up on actions, ensuring completion• Providing secretariat to the project’s Steering Group, arranging meetings, agendas, meeting packs… Show more • Leading onto the establishment and managing the weekly Recruitment Community of Practice, developing Terms of Reference, identifying stakeholders, planning weekly agendas, inviting relevant stakeholders to present items. Chairing the weekly calls, taking the notes/actions and setting up a shared library to house these and related documents. Following up on actions, ensuring completion• Providing secretariat to the project’s Steering Group, arranging meetings, agendas, meeting packs, taking actions and following up, acting as the focal point for these stakeholders• Managing the update of the company’s Recruitment FAQs in relation to Covid19, collating questions, coordinating answers from across the wider BAE Systems community and publishing the FAQs on company intranet • Managing project stakeholders and maintaining relationships• Supporting the project manager in the production and maintenance of project plans• Supporting workstream leads and the wider Centre of Excellence Heads by managing discrete pieces of work on their behalf, for example OAS risk, updating onboarding guidance and publishing on digital channels, collating complex recruitment requirements data, analysing requirements traceability and providing a report• Monitoring and reporting against project risk and issue logs, raising any changes with workstream leads and managing resolution• Proactively monitoring the project plan for completion dates, following up with the wider project team to ensure this is kept up to date• Maintaining the project Workspace (Sharepoint) document control and information management and updating company intranet pages • Working closely with workstream leads to collate background/financial information for input to the business case Show less

Providing a full executive assistant support service to the MD/CEO including:- Calendar, email and task management, managing 8 mailboxes and 4 calendars- UK and international travel arrangements, itineraries, meeting packs- File organisation and management (paper and electronic)- Organising and providing secretariat to Board, Operations Board, and Information Security Working Group, chasing actions and reportingProducing documents, reports, presentations and proposals… Show more Providing a full executive assistant support service to the MD/CEO including:- Calendar, email and task management, managing 8 mailboxes and 4 calendars- UK and international travel arrangements, itineraries, meeting packs- File organisation and management (paper and electronic)- Organising and providing secretariat to Board, Operations Board, and Information Security Working Group, chasing actions and reportingProducing documents, reports, presentations and proposals and proofreading those drafted by othersAnalysing actual data against forecast and producing weekly business development pipeline reports using visual and numerical presentational formats, for discussion at weekly BD meetings Communications and Marketing: Planning, authoring and scheduling company internal and external communications and social media postsHuman Resources management: recruitment and induction, performance management process, DBS and right to work checksOffice management: devising and maintaining office systems/processes/procedures and reviewing compliance (e.g. DSE, PAT testing), ordering stationery, meeting and greeting visitors, data management and filingEnsuing a professional and proactive front of house service, including meeting and greeting visitors at all levels of seniority; liaising with clients, suppliers and staffFacilities Management across the company e.g. liaison with trades people, utilities, service suppliersSpecial projects: these have included social media strategy development, coordinating an office move, events and parties and a review of security policy distribution/implementation of new matrix to ensure consistency and compliance with ISO27001 requirements. Show less

Providing a full executive assistant support service to the Director including:- Diary, email and task management on behalf of the Director- Travel arrangements, itineraries, meeting packs- File organisation and management (paper and electronic)- Expenses and credit card reconciliation and receipts- Producing agendas and actions and following up Drafting of documents, reports, presentations and proposals and proofreading those drafted by othersCollating… Show more Providing a full executive assistant support service to the Director including:- Diary, email and task management on behalf of the Director- Travel arrangements, itineraries, meeting packs- File organisation and management (paper and electronic)- Expenses and credit card reconciliation and receipts- Producing agendas and actions and following up Drafting of documents, reports, presentations and proposals and proofreading those drafted by othersCollating weekly sales figures, analysis against targets and producing reports for the Director and Sales ManagerFinancial analysis – review of monthly management accounts to identify issues/errors, trends and anomalies; working with the accounts team to drill down/conduct deeper analysis and identify corrections or change to process requiredCost of sale analysis - analysing accounting information to provide data on the cost of delivering individual projects, identifying ways to improve margins and reduce expenditure. Breakdown of cost analysis into business area/type of spend; collating results and reporting to Director in numerical and visual format to inform strategic and operational decision making Creating templates for and providing completed reports for Directors fortnightly meetings, quarterly board meetings and management team meetingsMarketing – reviewing existing website content, providing new content and correcting errors and omissions; creating a suggested content/feature list for the latest edition of the company magazineProjects as required, including a review of office systems Show less

• Managing the Visas and Immigration team operations on a day to day basis, including making decisions on academic progression statements, student holiday/authorised absence requests and attendance monitoring • Responsibility for points-based system compliance on key sponsor duties as part of the University’s Tier 4 license• Identifying where needs exist and creating process maps, procedures and guidance on immigration and visa related matters for applicants, international students and… Show more • Managing the Visas and Immigration team operations on a day to day basis, including making decisions on academic progression statements, student holiday/authorised absence requests and attendance monitoring • Responsibility for points-based system compliance on key sponsor duties as part of the University’s Tier 4 license• Identifying where needs exist and creating process maps, procedures and guidance on immigration and visa related matters for applicants, international students and academic and support colleagues, using sector good practice and in-house SME specialist knowledge • Increasing the awareness of international applicants, students, academic and support staff across the university in relation to respective Tier 4 responsibilities by creating a communications strategy and developing targeted communications materials for the different audiences, identifying the most appropriate platforms for their delivery• Responsibility for the effective management and development of the University’s Tier 1 graduate entrepreneur and Tier 4 doctoral extension schemes, in partnership with other university teams as appropriate• Maintaining up-to-date knowledge of relevant developments across the HE sector including attending relevant UKCISA and ARC events and conferences• Managing the efficient registration of international students for study, ensuring both compliance with immigration requirements and an excellent student experience• Developing good working relationships with colleagues within Student Based Services and the wider University to improve communications and foster collaborative working to enhance the student experience. Show less

Defining, planning and implementing HR Division's communication strategyEnhancing and improving HR's external presence through the development and implementation of a social media strategyLeading on the development of new content for a new, fresh HR website and migration to a new content management system Developing HR's internal profile and communications through a review of existing practice and processes, designing a house style for presentation and… Show more Defining, planning and implementing HR Division's communication strategyEnhancing and improving HR's external presence through the development and implementation of a social media strategyLeading on the development of new content for a new, fresh HR website and migration to a new content management system Developing HR's internal profile and communications through a review of existing practice and processes, designing a house style for presentation and languageDefining, planning and managing the implementation of a new HR intranet for current staff, leading on a fundamental review and refresh of content and migration to a new platform Defining, planning and implementing new communications platforms including a bespoke HR 'mini intranet'Working with technical colleagues to develop new ways of using existing systems to deliver content in a new and fresh way Developing and delivering training for colleagues and producing guidance on writing for the web, house style, version control and accessibility Show less

• Acting as gatekeeper/first contact on behalf of senior managers• Screening telephone calls, enquiries and requests, and handling them where appropriate• Organising and maintaining busy calendars, making appointments, scheduling recurring meetings across the year• Dealing with incoming email and post, corresponding on behalf of senior managers as required• Taking actions/minutes and following up • Carrying out background research and presenting findings • Producing… Show more • Acting as gatekeeper/first contact on behalf of senior managers• Screening telephone calls, enquiries and requests, and handling them where appropriate• Organising and maintaining busy calendars, making appointments, scheduling recurring meetings across the year• Dealing with incoming email and post, corresponding on behalf of senior managers as required• Taking actions/minutes and following up • Carrying out background research and presenting findings • Producing documents, briefing papers, reports and presentations, including meeting packs • Organising meetings, both internal and external, preparing itineraries and ensuring senior managers are well prepared for meetings • Liaising with clients and suppliers • Devising and maintaining office systems, including data management, filing, etc.• Arranging travel and accommodation, preparing complex global itineraries• Providing support for consultants including calendar management, etc.• Organising events and conferences • Compiling expenses (cash and credit card)• Managing spend against budget• Communicating relevant decisions and actions taken with colleagues• Ad hoc projects as required Show less

• Overseeing all the company’s operational, financial, events, communication and marketing functions, in line with the objectives of the UVAC Strategic Plan.• Managing company corporate affairs, Board meetings and Annual General meeting within the terms of the company’s Articles and Memorandum of Association, ensuring compliance.• Providing secretariat to the UVAC Board of Directors meetings – producing agendas and papers for these; attending and contributing to Board… Show more • Overseeing all the company’s operational, financial, events, communication and marketing functions, in line with the objectives of the UVAC Strategic Plan.• Managing company corporate affairs, Board meetings and Annual General meeting within the terms of the company’s Articles and Memorandum of Association, ensuring compliance.• Providing secretariat to the UVAC Board of Directors meetings – producing agendas and papers for these; attending and contributing to Board meetings. • Managing the on-going development and delivery of UVAC customer services and relationships.• Overseeing all aspects of the managing, marketing, organising and evaluating of the UVAC annual conference, increasing the quality, profile and efficiency of the event year on year.• Managing company projects and contracts on behalf of the Chief Executive and providing general support to the Chief Executive and Chair. Show less

Graduate Development ManagerSuccessfully planned, managed and evaluated the recruitment, assessment and selection, induction and learning and development of graduates on the Project Management Graduate Development Programme. Acted as personal mentor providing advice, guidance and support to graduates and their line managers. Executive Aide to CEOProvided a comprehensive, intelligent support service, managing the day to day running of the office of the Chief Executive, dealing… Show more Graduate Development ManagerSuccessfully planned, managed and evaluated the recruitment, assessment and selection, induction and learning and development of graduates on the Project Management Graduate Development Programme. Acted as personal mentor providing advice, guidance and support to graduates and their line managers. Executive Aide to CEOProvided a comprehensive, intelligent support service, managing the day to day running of the office of the Chief Executive, dealing with correspondence and commissioning responses. Provided agenda and papers and attended the Board of Management meetings and produced the minutes. Line management of the diary secretary/administrator.Corporate Services ManagerOversaw the provision of corporate functions including business continuity, corporate security, IT strategy, communications strategy and administrative services for an organisation of in excess of 500 staff. Line management and personal development of the Corporate Services team.10 years project management experience. Show less