Administrative Assistant/ Office AssistantSummary:Provide Administrative Support to a department and or manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in- person and phone interaction. Primary Responsibilities:Answer telephones and transfer to appropriate staff memberMeet and greet clients and visitors. Act as a centralized point of knowledge for IT AS on floorPerform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. Maintain hard copy and electronic filing systemSign and distribute USPS/ UPS/ and FedEx packages dailyResearch, price, and purchase office furniture(after approval) and suppliesCoordinate and maintain records for staff office space, phones, parking, company credit cards and office keysSet up and coordinate meetings and conferencesMaintain and distribute weekly staff schedulesCollect and Maintain PC inventory through client services Support Staff in assigned project based workOther duties as assignedAdditional ResponsibilitiesMaintain and ensure quality control for all conference room furniture and equipment.Act as primary liason between corporate facilities, building services, all vendors, HR Direct and the associates of SCS, maintaining the utilities on the floor including; energy center, offices, conference rooms, mail rooms, copy rooms ect…Manage and maintain biweekly payroll for AS IT team to ensure compliance and locking of E-Stars in a timely fashion. Process SHIPS request as neededTerminations, New Hires, Contractors, Temps Set up accommodation and entertainment arrangements for company visitors.Oversee and supervise the Energy center ensuring director level presentation at all times.

ADP Employease Benefit ServicesHR/B Administration ServicesMajor AccountsManage benefit vendor relationships for all clients Manage monthly invoicing for all benefit carriers for clientsCreate training presentations for supervisors and benefit repsManage Administration of client products for HRBASAct as escalation point for clients, carriers, and brokersManage and maintain relationship between ADP, client and broker for all ADP products Implement and manage HRBAS administration for Health and Welfare benefits for clientsManage client implementations and move into productionProvide guidance and support for client implementationsPerform monthly audits for reconciling invoicesManage multiple Open Enrollments per yearProvide customer Service with the highest degree of respect at all times

Act as the main contact and liaison for all benefit vendorsManage 401(k) enrollment, loans, and catch up contributions Communicate all contribution changes semi monthly to payrollReconcile contributions semi monthly between retirement vendor and payrollAuthorize and approve distribution payments semimonthly to retirement vendor Administer Workers Compensation, and OSHA reportingManaged administration of STD, LTD, and FMLA for multiple plansProcess all new hire benefits enrollment and assist with the online self service enrollment applicationsDirect benefits training classes for 45 + new hires to ensure online enrollment and benefit plans understandingOversee all Qualifying Events and changes made to benefits to ensure the companies compliance and benefit plans at all timeMaintained client systems through change control orders resulting from client requests, betterments, or legislation changesServe as Primary Benefits Administrator for the ADP Benefits Expert HRIS system including: database maintenance, troubleshooting, running queries, and ensuring that all files transmitted to benefit vendors are compliant and error freeAudit weekly communication connections between Benefits and payroll to ensure all data is captured and documented for Sarbanes Oxley controlsCoordinate communication between compensation, payroll, benefits, and training Provide Benefits consultants with reports for RFP processing and coordinate with SVP and AVP benefits managers for budgeting, and benefits proposals prior to Open EnrollmentAssist in presenting finalized projections for benefits Open Enrollment to the Executive TeamOversee and manage open enrollment transactions, processing, troubleshooting, and file transfers to ensure all deadlines are met

Responsible for opening and closing store, and the monitoring of daily deposit ensuring deposits are made daily and timelyAct as back up manager to Assistant and store manager sometimes overseeing as many as 3 associatesMeet and provide motivation for daily, weekly, and monthly target sales for self and teamMonitor cleanliness and appearance of store at all timesExecute displays, sales merchandise according to corporate direction