Carol Mccloud Email and Phone Number

Responsible and accountable for providing efficient office management and supervision and support of administrative needs across the firm including payroll, accounts payable, property tax administration, draw requests, closing coordination and homeowners association management.•Responsible for accounts payable, bank deposits, expense reports, insurance and preparation of monthly payroll as well as quarterly and yearly payroll tax returns and reconciliation of various other accounting activities.•Managed property taxes for up to 1200 properties including assessments, appeals and payments with a keen ability to recognize and resolve errors and minimize tax burden. •Prepared draw requests, obtained approvals and made payments to vendors. •Reviewed closing documents for accuracy and handled coordination and completion for an average of 150 closings per year, working with builders, lenders and attorneys.•Developed and maintained an effective filing system for land acquisition/sales, due diligence, subdivision development, government regulations, financial, legal and confidential files.•Managed Homeowners Association processes for up to 5 communities. Interviewed and selected property management companies. Established and maintained a good, honest and open working relationship with property managers and homeowners to ensure communities were maintained to high standards and problems/issues resolved in an accurate, timely and economical manner. •Instrumental in development of Architectural and Landscape Guidelines for all communities. Reviewed an average of 7-8 homeowner modification requests per month.•Working with property managers developed annual HOA budgets. Reviewed and approved contracts. Renegotiated contracts resulting in yearly savings of $500-800 per community.•Provided quality administrative support to the President to keep him organized and relieved of administrative tasks.

• Provided quality administrative support to the President including calendar management, scheduling of meetings, handling voice mail and email, preparation of all written correspondence, agendas, handouts, meeting minutes and contracts and timelines for land acquisition. Reviewed and proofread a variety of documents including contracts and legal documents. Developed and updated spreadsheets for variance and cost information. Handled accounts payable for builders in joint ventures with the company. • Proactively managed coordination and completion of an average of 125-150 lot closings per year. Prepared documents and rules for 4-5 lot draws per year, recorded minutes, prepared contracts and recorded sales information in database. Reviewed and approved design, scheduled installation and obtained permits for signage on each lot.• Managed Homeowners Associations and worked closely with property managers. • Acted as liaison with legal counsel to develop Covenants and Bylaws for new communities.• Conducted monthly physical inspections of each community for architectural control, amenities and entrances.

• Managed an effective office to ensure the smooth operation of day-to-day business and making it possible for others to function efficiently.• Assisted with planning and organization of an average of 10 nationwide fund-raising events per year, including solicitation of sponsors, locating vendors and training and supervising 35-40 volunteers for each event.• Responsible for cash receipts and deposits.• Served as liaison with the medical profession and national brain tumor organizations as well as families of children with brain tumors.