Carol Molander Email & Phone Number

Denver, Co, Us

Denver Metropolitan Area

• Post invoices/credit memos in NetSuites and Extend systems (average of 1,200/month)• Research statements• Procure W-9’s from vendors; procure ACH instructions and verify independently• Research issues and payments for vendors• Check runs• Prepare wire transfers• Pay Wells Fargo credit charges• Process prepayments• Special projects• Void checks

Paris, Fr

• Post invoices in SAP (average of 670/month)• Send issues for resolution via Workflow• Release blocked invoices for payment• Communicate with buyers to resolve issues• Train new specialists• Instigate process of changing banking information for current vendors

Paris, Fr

• Verify invoice information in Kofax (Averaging 1600/month).• Work statements.• Research vendor inquiries.• Post invoices in SAP (Averaging 500+/month).• Special projects: 1. Help to develop and implement documentation for processing receipt of goods. 2. Took part in Yellow Belt Lean Six Sigma to streamline items coming through the system that aren’t invoices.

• Process ACH and share draft exception files, ensuring deadlines are met.• Reconcile all GL accounts assigned.

Louisville, Colorado, Us

• Process invoices for the corporate office as well as nine other facilities throughout the USA, adhering to rules of hierarchy for approval levels in all aspects of the process.• Manage AP e-mail inbox.• Scan and electronically file all documents, as well as file the hard copies.• Process ACH payments in Sage environment.• Create registers to send to the other facilities to prepare for weekly check runs.• Once registers are sent back, generate the check runs and remove/add items to be paid.• Facilitate in upkeep of check run report to track flow of funds.• Process 10 check runs, weekly, including printing, tracking, stuffing envelopes, applying postage, and sending them out to mail.• Accessing FedEx website to create shipment of any checks that need to be sent overnight.• Reconcile statements.• Vendor setups for new vendors or maintenance for existing vendors.• Retrieve and distribute mail.• Research any issues and contact vendors to resolve said issues, if necessary.• Process the bank reconciliations in Sage environment for all 10 facilities.

Phoenix, Arizona, Us

• Responsible for creating invoices internally for payment, utilizing 3 way matching.• Create report with all the current PO’s, showing their status.• Assisting in answering the phones, opening mail, filing, and reconciling statements.• Processing receivers.• Entering timesheets into the HRIS system.• Prepare deposits to be taken to the bank.• Assisted with Procurement department as needed.

San Diego, California, Us

• Responsible for overseeing the work of up to 12 specialists, ensuring the accuracy of processing and answering any questions as they arise.• Processing manual uploads into the (Oracle) PeopleSoft system.• Managing several reports on a daily/weekly/monthly basis (i.e. exception reports, imaging reports, re-classing reports, etc.)• Creating journal entries.• Place stop payments in Bank of America website.• Monitor the incoming e-mail box to print and distribute invoices. This also includes responding to inquiries, or forwarding e-mails to the appropriate party.• Training new hires.• Assist supervisor with any tasks requested in order to facilitate that all processes are completed.

San Diego, California, Us

• Formatting invoices in spreadsheet formation, in order to process them via uploads.• Process individual invoices by providing coding, and using imaging system.• Submit paperwork for vendor change of addresses.• Working various reports in order to ensure flow of invoices through the system.• Process freight invoices.