Carol Parma Email & Phone Number

Boston, Massachusetts, United States

• Provide full executive support to Vice President consisting of daily calendar management, travel coordination with expense reimbursement and budget oversight.• Provide weekly team meeting support consisting of agenda development, presentation coordination and creation of meeting minutes for distribution to stakeholders.• Deliver comprehensive event coordination of departmental off-sites including management of all venue logistics, contract execution and associated budget oversight.• Coordinate and schedule national/international travel arrangements and various logistics for team, followed by expense reconciliation thru Concur.• Facilitate negotiation and execution of both agency contracts and HCP consulting agreements, along with creation of respective purchase orders. Coordinated contract amendments, with purchase order extensions, in support of additional work performed and supplemental funding.• Track and process invoices through workflow, reconcile discrepancies and monitor spend/accruals.• Compose and distribute departmental newsletter communications while updating the master distribution list as warranted.

Middleboro, Ma

• Provided full executive support to Senior Vice President comprised of daily calendar management, coordinating speaker seminars, and overseeing travel arrangements with expense reimbursement.• Managed the Corporate Giving Program through application review, notifying grant recipients and issuing funds.• Collaborated in the launch of the Company Store comprised of inventory procurement, financial structuring, and marketing efforts. Monitored inventory, processed vendor/customer payments and ran daily operations.• Facilitated advertising, booth representation, product sampling and sponsorship of industry trade shows and harvest festivals.• Coordinated and tracked product donations and corporate sponsorship for growers, media functions and community fundraising events.• Assisted growers with product support, event sponsorship, extranet access, and financial inquiries. Coordinated grower outreach consisting of contract notifications, new product samples, board letters and corporate news.• Conducted literature searches and purchased publications in support of different health platforms. Updated a database library with new publications obtained.• Generated bibliographies to assist team with manuscript development and provided editing.• Assisted in designing, producing, and distributing a quarterly newsletter consisting of noteworthy publications.

Boston, Ma

• Managed pharmaceutical-sponsored and NCI funded Phase II and Phase III chemoprevention and therapeutic oncology clinical trials.• Performed patient screening and enrollment, along with data collection and case report form completion.• Developed informed consent forms and created study summaries for posting on clinical trial websites.• Communicated study-specific parameters to physicians, nurses, and patients in order to ensure protocol adherence.• Facilitated study activities consisting of investigational drug accountability, specimen submission and maintenance of regulatory and source documents.• Prepared and submitted regulatory documents to appropriate agencies including IRB and sponsor groups.• Conducted study initiation meetings, site monitoring, and close out visits to ensure site quality.