Carol Powers Email & Phone Number

Raleigh-Durham, North Carolina Area

• Supported 4 Vice Presidents/Doctors (PhD and MD) in Global Clinical Development, Preclinical, Safety, Medical Affairs and their direct reports.
• Acted in HR capacity by facilitating recruiting and new hire process including coordinating candidate travel and interview schedules, office logistics and technology, orientation, training, and departmental new.
• Eliminated redundancies, increased productivity and cost-effectiveness by effectively collaborating with well-organized, efficient, 4-person administrative team recognized by leadership as the model of teamwork.
• Supported vice presidents and staff of various Stiefel departments by initiating transparency, coordination and communication with the team, allowing managers to focus on their responsibilities and run the business.
• Managed monthly Duke Lecture Series where professionals in the field of dermatology presented to employees. This included scheduling speakers, facilitating their contract and payment, drafting a bio, videoconference.
• Led archiving process for Clinical, Preclinical and Safety department’s documents by categorizing and entering criteria into new GSK archiving system and tracked synergy savings.

Chesapeake, VA

• Administrative support to Client Delivery Executives, their management team, staff and business analyst to Site Director.
• Appointed to core administrative team as SAP and EDS systems and procedures expert.
• Trained managers and employees to efficiently use new EDS systems and procedures, after EDS’s acquisition of Towers Perrin.
• Developed and managed employee hiring procedures, including executing background checks, overseeing new hire paperwork and records, and providing management with headcount and cost center reporting, organizational.
• Compiled statistical reports and provided management team and clients with monthly and quarterly metrics.
• Improved accuracy and achieved 100% compliance for client billing and payroll by validating bi-weekly timesheet submission.

Norfolk, Virginia Area

• Supported the Executive VPs of Marketing, Human Resources, Chief Information Officer, VPs and 100 employees. Assisted in areas of purchasing, budget preparation, policies and procedures, auditing and quarterly updates.
• Managed Telecom Department in absence of director with no service interruptions for 4,000+ employees across the United States and Puerto Rico.
• Project manager of HIPAA 837/835 Initiative for provider outreach, scheduling and communications to 1,600 providers. Prepared and presented management level reports and supervised two temporary staff.

Norfolk, Virginia Area

• Supported program evaluation services, created and maintained psychological evaluation database, formatted manuscripts for publication, prepared presentation materials and arranged domestic and international travel.
• Received commendation letters for excellent contribution and support from Director’s colleagues.
• First executive assistant within parent company to obtain Certified Professional Secretary (CPS) designation.

Norfolk, Virginia Area

• Transcribed and formatted manuscripts for journal publications, prepared presentation materials and scheduled domestic and international travel. Worked closely with Director’s colleagues and co-authors to integrate.
• Formatted, assembled and submitted grant applications for federally funded research grants.
• Evaluated 209 outpatient charts and provided a consistent response on the research questionnaire as research assistant on a federal research grant.
• Created Access database for data collection and analysis by Principal Investigator.

Norfolk, Virginia Area

• Managed corporate travel department, three corporate aircraft, commercial travel, supervised 1 travel coordinator and negotiated airline, hotel, and rental contracts on behalf of the company.
• Recruited personally by CEO to manage $1 million in-house corporate travel department.
• Initiated and planned corporate meeting events for 15 psychiatric hospital administrators by scheduling and coordinating logistics for corporate and commercial flights, ground transportation, hotel accommodations and.

Norfolk, Virginia Area

Aircraft management company with 6 airplanes. Coordinated flight schedules, calculated flight times and fuel requirements, arranged accommodations for passengers and pilots, processed payroll and monthly management fees, scheduled aircraft maintenance.

Associate'S Degree, Applied Science: Internet Specialist

Diploma, Business Office Clerical