Caryn Chrissafis Email and Phone Number

Office Assistant for the Medical Staff Office supporting the Coordinator and Credentialing Specialists in privileging of physicians. Responsibilities of this position include verifying licenses, education, previous employment, references and insurance claims. Preparing monthly on-call schedules for physicians for each specialty and distributing to physicians and posting on the intranet. Running expiration reports for licenses and insurance and notifying medical staff of required documents. Verifying licenses on state websites and obtaining current malpractice insurance for all medical staff and scanning into individual electronic files. Preparing and faxing verification of privilege requests received from other hospitals. Additional responsibilities include answering telephones, filing and distributing mail.

Administrative Assistant/Technical Coordinator for a non-profit organization that provides support for women business owners throughout New Jersey. Administrative duties include responding to emails, preparing and sending correspondence, preparing and publishing quarterly newsletter, coordinating meetings, photocopying, scanning, filing and answering telephones. Additional responsibilities include maintaining the member database and company website. Updating main calendar on the website with current and upcoming events, preparing registration forms for events, adding new members and renewal of current memberships, running membership reports and coordinating with regions to update calendars. Respond to incoming inquiries regarding membership and events as necessary. Assist the Executive Director with the preparation and execution of events.

Executive Assistant to the President of a small Research and Development company. Assist the President in filing patents worldwide and forwarding his theories to various journals for publication. Prepare and distribute private offering memorandums to potential investors, organize annual shareholder and board meetings, send newsletter to shareholder’s and update shareholder’s contact list. Review incoming e-mail messages and distribute or respond when necessary. Additional duties included: transcription of Dictaphone tapes, travel arrangements, processing book orders, preparing and sending correspondence, organizing and maintaining current files, distributing incoming mail and faxes and ordering supplies.

Office Manager for a small investment firm which involved setting up new accounts with vendors, meeting with Health care agents to discuss current health plan and future options, utilizing Peachtree accounting program to set up new accounts and pay vendors on a bi-weekly basis, interviewing candidates for secretarial positions and working closely with employment agencies, setting up annual shareholders meeting, working closely with printing company in designing letterhead and business cards, researching and visiting various office sites for possible relocation, meeting with Pitney Bowes to discuss an electronic mail processing system, working extensively with phone company and vendor to add new lines and program telephones, creating and maintaining filing system, making arrangements for mail pick-up, setting up conference calls, ordering and stocking supplies. Administrative duties such as typing and sending correspondence, and answering telephones.

Coordinator for the South American Service of an International Transportation Company which included coordinating Conference meetings, assisting customers, calculating costs and revenue for cargo to be shipped, daily communication with sales representatives, communicating with outside vendors, processing invoices, typing and distributing various correspondence through e-mail, updating and filing rates in tariffs, travel arrangements, preparing expense and vacation reports, answering telephones and distributing incoming faxes.

Executive Secretary for three Vice Presidents and two Managers of the South American Service which included updating and distributing tariffs, filing rates, preparing rate studies, processing invoices, preparing expense reports, updating service contracts, bi-weekly updating and organizing of service contract files, weekly updating of distribution list for schedules, preparing rate applications, distributing telexes and faxes, preparing and distributing vacation schedules, transcription of dictaphone tapes, typing of correspondence, filing, answering telephones and making travel arrangements.

Administrative support for the Director and three Coordinators of the Emergency Medical Service Department. In charge of handling employee benefits, payroll, personnel files, scheduling, preparing yearly budgets and presentations. Typing of correspondence, filing and telephone responsibilities. Computer skills utilized for billing, ordering of supplies and special reports.

Secretary for three Presidents in the Personal Trust Investment Division. Typing of correspondence, answering telephones, distribution of mail and filing. Also, responsible for making travel arrangements.