Indigent Health Care Program

Project and Administration Assistant

Assisted all Team Leaders, Project Managers, and up to 35 Team Members with their daily needs and requests. • Assisted Team Leaders with their internal deadlines and client meetings; backlog and project status • Coordinated conference requests, meeting schedules, Lunch & Learns, weekly coordination meetings and office training • Acted as point of contact between Team Leaders and Team Members • Print and produced multiple reports in a timely manner • Proofreading Reports before finalization • Created regular reports and updated databases • Assisted Project Managers with administrative duties from prospect phase through completion • Event planning for team members and or clients • Drafted emails and letters for Managers for internal and client use • Printing and office supply management • Responded to after hour calls/texts/emails when needed

Received phone calls, emails, messages and faxes for Certified Public Accounts and delivered to appropriate persons. • Managed conference scheduling, coordinated meetings with clients, maintained calendars and schedules for the CPAs. • Responsible for typing memos, updating reports, and other office essentials. • Received and distributed mail, messages, and packages to appropriate CPA daily. • Maintained and organized all office supplies and food for the company. • Handled all clerical tasks (e.g. data entry, filing, and record management). • Assisted and completed weekly payrolls and deposits for clients. • Maintained vital documents to keep all data current in Time and Billing software, Client Write-Up, and Microsoft Excel