Downlands College is an independent co-ed Catholic school run by the Missionaries of the Sacred Heart (MSC), committed to providing quality education based on Catholic and MSC values. The college values truth, learning, and respect for the individual, and encourages students to integrate faith with life. As the Events Coordinator I am responsible for managing major College events and developing new ones.Collaborate with stakeholders to understand the goals of the event, its target audience, and the desired outcomes. Develop concepts and themes for the event, and strategies to achieve the desired outcomes. Create a comprehensive event plan that includes timelines, budgets, and resource requirements. Conduct market research to identify trends, potential sponsors, and new event opportunities.Identify and evaluate suitable venues and vendors based on requirements and budget. Coordinate logistical arrangements and oversee transportation and logistics of event materials, equipment, and resources. Develop event programs and agendas, manage speaker and performer selection, and coordinate the development and execution of comprehensive event marketing strategies.Manage on-site operations and coordinate staff and volunteers. Resolve issues or emergencies that may arise. Develop and manage budgets effectively to negotiate contracts and fees with vendors, and monitor and track event expenses.

Supervising daily operations and ensuring smooth and efficient business activities. This includes creating and executing operational policies, procedures, and systems that increase productivity.Develop comprehensive marketing strategies, including planning, coordinating, and executing marketing campaigns across various channels. These channels can include digital marketing, social media, email marketing, and traditional advertising.Basic bookkeeping tasks such as processing invoices, expense reports, and purchase orders.Oversee the cleanliness and organisation of the office, as well as coordinating repairs and maintenance for office equipment, facilities, and supplies.

Develop and implement strategic plans and objectives, as well as identifying new business opportunities and monitoring market trends.Overseeing budgeting, financial forecasting, and resource allocation, as well as developing and implementing strategies for revenue growth and cost efficiencies for the business. Identifying new business opportunities, building strong relationships with clients and stakeholders, leading contract negotiations, and fostering innovation and continuous improvement.Overseeing day-to-day operations and ensuring efficient and effective business activities. Develop and implement operational policies, procedures, and systems to drive productivity.Identify and mitigate potential risks, ensuring compliance with legal, regulatory, and ethical standards, implementing effective internal controls and processes to safeguard assets and manage risks and staying updated on industry best practices.Collaborate with stakeholders to understand event goals, target audience, and desired outcomes. Develop event concepts, themes, and strategies. Create comprehensive event plans, including timelines, budgets, and resource requirements and conduct market research to identify trends, potential sponsors, and new event opportunities.Identify and evaluate suitable venues and vendors based on requirements and budget, as well as coordinating logistical arrangements and oversee transportation and logistics of event materials, equipment, and resources.Develop event programs and agendas, manage speaker and performer selection and coordinate, develop and execute comprehensive event marketing strategies.Oversee set-up and logistics, manage on-site operations, coordinate staff and volunteers, and resolve issues or emergencies.

Develop event concepts and strategies and create comprehensive event plans.Develop and manage budgets effectively to negotiate contracts and fees with vendors and monitor and track event expenses.Identify and evaluate suitable venues and vendors based on requirements and budget.Develop event programs and agendas and manage speaker and performer selection.Oversee set-up and logistics, manage on-site operations, coordinate staff and volunteers, and resolve issues or emergencies.Represent the foundation at community events, networking opportunities, and industry conferences to raise awareness and build relationships with potential donors and supporters.

Create and execute strategic plans and objectives and keep up with market trends.Build solid relationships with clients and stakeholders, leading contract negotiations and fostering innovation and continuous improvement.Manage daily operations to ensure that business activities are efficient and effective by creating and enforcing operational policies, procedures, and systems that promote productivity.Build and lead a high-performing team, identifying and developing talent and promoting a positive work environment.Identify and mitigate potential risks to ensure compliance with legal, regulatory, and ethical standards, implement effective internal controls and processes to safeguard assets and manage risks while staying updated on industry best practices. Oversee all employee lifecycle aspects, including recruitment, onboarding, performance management, training and development, and offboarding.Liaise with senior management for organisational development needs, including talent acquisition, succession planning, and workforce planning.Research and identify grant opportunities from various sources and prepare persuasive grant proposals, applications, and reports to secure funding.Provide guidance and assistance to managers and employees on various HR-related matters, including but not limited to employee relations, conflict resolution, and disciplinary actions.Implement employee engagement initiatives to create a positive and inclusive work culture.

Plan, coordinate and execute fundraising campaigns and events, such as charity walks/runs, gala dinners, golf days and auctions. Represent the Hospital at community events, networking opportunities, and industry conferences.Content creation, social media management, and ensuring consistent messaging and visual identity across all marketing collateral.Manage phone calls, emails, and correspondence, draft and edit documents, and maintain accurate and up-to-date records, including files, databases, and documents.Manage day-to-day operations such as greeting visitors, coordinating deliveries, managing mail, and maintaining office equipment.Handling sensitive and confidential information appropriately.

Plan, coordinate and execute client, staff, and marketing events, such as tradeshows, exhibitions, dinners, and meetings. Networking and actively advocating for the business and its capabilities to trade suppliers and contractors while attending industry functions.Monitoring, negotiating, and implementing donation and sponsorship agreements.

Manage the day-to-day administration and registration for the CRuSE workshop series, Anaesthetics workshop and Rural Generalist Pathways workshops.Manage phone calls, emails, and correspondence, draft and edit documents, and maintain accurate and up-to-date records, including files, databases, and documents.Negotiate contracts and fees with vendors and suppliers, monitor and track expenses and reconcile invoices.

Develop comprehensive event plans, coordinate with stakeholders, source and negotiate with vendors, manage event logistics, oversee registration and marketing, ensure compliance with regulations, and conduct post-event evaluations for continuous improvement.Improve efficiency and productivity, streamlining processes and procedures while developing and implementing standard operating procedures (SOPs), collaborating with relevant teams, and overseeing facilities management.Manage event budgets with cost control, negotiate contracts and fees with vendors and suppliers, monitor and track expenses, prepare financial reports and reconcile invoices.Build strong relationships with clients and stakeholders, leading contract negotiations and fostering innovation and continuous improvement.Oversee day-to-day operations of the USQ Clive Berghofer Recreation Centre. Identify and mitigate potential risks, ensuring compliance with legal, regulatory, and ethical standards. Collaborate with stakeholders to understand event goals, target audience, and desired outcomes. Create comprehensive event plans, including timelines, budgets, and resource requirements. Identify and evaluate suitable vendors based on requirements and budget, coordinate logistical arrangements, and oversee transportation and logistics of event materials, equipment, and resources.Oversee set-up and logistics, manage on-site operations, coordinate staff and volunteers, and resolve issues or emergencies.Overseeing the cleanliness and organisation of the venue, as well as coordinating repairs and maintenance for office equipment, facilities, and supplies.Creating and executing strategic plans and objectives and keeping up with market trends.Liaising with senior management for organisational development needs.