Cassandra Todd Email and Phone Number

Accounts Payable, Accounts Receivable, Billing, Payroll, and Travel Coordinator • Accounts PayablePerform all aspects of the accounts payable functions by entering the invoices according to standard accounting practices. Prepare, process, and review accounting invoices and other financial documents electronically and process all company checks and ACH’s.• Process and Reconcile Transactions of Complex NatureReconcile all accounts on G/L, credit cards, and bank statements.• Accounts ReceivableMaintain and record all cash receipts for customer/vendor accounts. • BillingMaintain and prepare vendor invoices for government agencies.• PayrollMaintain and verify all employees’ timesheets. Balance, Reconcile, and record all payroll data. • Travel CoordinatorMaintain all travel funding for projects and authorizations for employees to travel. Reserve and confirm all reservations on travel and oversee all expense reports are completed and in compliance with FAR regulations.• Depreciation/ Amortization and Fixed AssetsMaintain all prepaid and assets of the company. • Month and Year-end ClosingAssist in month in close procedures containing preparation of account journal entries and accruals. Comply and analyze financial information to prepare reports, make general ledger entries, and review and verify accuracy of journal entries. Process and distribute all 1099’s.

Accounts Payable – Served as the accounting specialist to maintain and oversee maintenance of accounts and records.• Process all Company, Vendor, and Subcontractor InvoicesPerform all aspects of the accounts payable functions by matching purchase orders to sub-contractor invoices and entering the invoices into Costpoint financial module according to standard accounting practices. Prepare, process, and review accounting invoices and other financial documents electronically. Identify errors or discrepancies and timely resolve before processing. Research and resolve discrepancies and communicate with external vendors and internal customers in a timely manner. • Process and Reconcile Transactions of Complex NatureReconcile vendor statements and purchase orders paid via corporate credit card. Reconcile all company credit cards, customer ledger accounts and company general ledger accounts.• Month and Year-end ClosingAssist in month in close procedures containing preparation of account entries and accruals. Comply and analyze financial information to prepare reports, make general ledger entries, and review and verify accuracy of journal entries. Maintain and provide reports and statements.

Contractor at NIST• Manage team of Accountant TechniciansAccomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; developing, coordinating, and enforcing systems, policies, procedures, and productivity standards. Overseeing and leading the work of a group of people through leadership in decision-making and problem solving, track and record work status, and track and record time and attendance. • Invoice ProcessingPerform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the Commerce Business System according to department policies, procedures, and deadlines. Prepare, process, and review accounting postings, invoices and other financial documents electronically. Identify errors or discrepancies and timely resolve before processing. Research and resolve any outstanding balances on accounts and communicate with vendors in a timely manner. Approve invoices for payment and respond to inquiries from external vendors regarding the status of invoice payments.• Closeout ContractsManage the Contract Closeout function, including ensuring proper reconciliations of all contract data, collaborate with business operations, contracts and other relevant groups to ensure all data is properly analyzed and reconciled. Ensure contract closeout process and checklists are appropriately completed in accordance with the policy. • Performed supplementary dutiesReceive and sort incoming invoices, contracts, and modifications to distribute to other departments or individuals. Date stamp physical invoices and distribute based on contract and/or purchase order number. Process invoices, contract awards, and modifications by electronically filing in appropriate folder to be processed by technicians. Electronic scanning of Purchase Orders and Training invoices to be filed, logged, and boxed for storage.

Accounts Receivable/ Billing Department– Served as the Billing Analyst and the main point of contact for various projects invoicing and billing inquiries• Prepared vendor invoices for government agencies – Department of Labor, Drug Administration Agency, Department of DefenseExperience with cost-reimbursement, including Cost Plus Fixed Fee (CPFF), Time and Materials (T&M), and firm-fixed-price (FPP) contracts. Assisted vendors with invoice and billing inquires and ensured all invoices were in compliance with the Defense Contract Audit Agency (DCAA). Maintained invoice and delivery payment receipts and assist Program Control Analyst with funding and charges occurred on the projects ranging from $1,000 – over $5 million. Submitted invoices by email and through various government websites: Wide Area Workflow (WAWF), Invoicing Processing Platform (IPP), and Maryland Procurement Office (MPO)• Entered Billing instructions into Deltek CostPointSetup billing information for new projects and extend project task orders. Entered, maintained, and adjusted billing schedules according to contracts and modifications. • Project/Contract closeoutAnalyzed existing accounts receivable balances to determine appropriate reserves, based on current contract closeout status. Ensured contract closeout process and checklists were appropriately completed for invoicing in accordance with the contract. • Performed supplementary duties. Electronic scanning of invoices to SharePoint and prepared monthly bank reconciliations for subsidiary companies.