- First point of contact for all new hires, including all communications regarding their first day on boarding, ensuring background checks, I9s and immigration paperwork are completed and filed- Global management and coordination of weekly new hire orientation and monthly training for all new hires- Coordinate all employee events (happy hours, socials, off-sites, charity initiatives)- Manage agency temps, consultant onboarding/offboarding, tracking and ensuring all contracts are active- Manage facilities for 130+ employees at company headquarters, including space planning, office supply and kitchen drinks/snacks ordering, weekly catered lunches, maintaining our Caltrain pass program and shuttle- Created, implemented and maintain company's internal employee directory, utilizing a tool brought into our company through an acquisition- Maintain accurate employee data throughout all company HR tools (including ADP, BSwift and manually generated spreadsheets) and process weekly analytic reports as requested by the leadership team- Experienced in E-Verify, ADP, Background Profiles, BSwift, Lever, ThinkHR

- Manage the CEO's emails- Management of complex calendar, heavy scheduling and coordination travel for the CEO and his direct reports- Project management tracking and helping to drive completion of key deliverables- Act as a liaison for direct reports as well as external C-level staff, board members and investors- Helped facilitate a 130+ office move- Organize and conduct weekly executive team meetings, monthly company all-hands meetings, and quarterly board meetings- Manage office budget by overseeing expenses and control of company funds

- Creates and manages relationships with company vendors- Plans and hosts all company events- Assists with new hire onboarding- Assists with financial reporting- Handles all office building maintenance- Ensures that there is adequate supply of office supplies and snacks- Responsible for greeting all incoming guests and checking them in- Accurately direct callers to appropriate people- Maintains neat and tidy reception area and maintains professional, comfortable office atmosphere- Handles all incoming and outgoing mail/packages- Schedules conference rooms when needed